Rebecca Richardson

Delivered effective leadership to regional tendering organisation for Europe and Africa and Asia Pacific.

Accountable for all tendering aspects within the region.

Monitored performance against agreed KPIs to ensure targets were met.

• Established objectives for continuous improvement and operational efficiency.
• Prepared and maintained a comprehensive Tendering Activity Plan.
• Devised plans to meet departmental tendering capacity requirements.
• Implemented accurate forecasting and resource planning tools for tendering.
• Resolved issues escalated by direct reports while fostering interdepartmental relationships.

Ensured compliance with OneSubsea processes and customer instructions for all tender management activities.

Assigned resources to support each ITT and RFQ response effectively.

Guided Tender Management resources throughout the tender cycle, offering necessary support.

• Monitored tender progress, intervening when required to maintain timelines.
• Reviewed and approved comprehensive tender execution plans for quality assurance.
• Assessed content of tender deliverables and gate approval presentations to uphold high-quality standards.
• Developed continuous improvement strategies for departmental structure in collaboration with Tender Services Manager.
• Reviewed and approved templates and standard documentation for consistent use in tenders.

Primary Role

Lead a tendering team in response to an Invitation to Tender and be accountable for the development and content of the tender.

Responsibilities

• Prepare the development, structure, format and content of the tender in compliance with OneSubsea's mandatory processes and procedures and in accordance with the customer's instructions.
  
• Obtain an agreed tender strategy at the Gate B Review meeting and communicate this to the extended tender team at a bid kick-off meeting.
  
• Prepare a tender activity plan to ensure tender is complete within the required deadline.
  
• Delegate workload to the assigned tender management team as required and monitor progress.
  
• Perform specific tender management tasks assigned by the lead Tender Manager.
  
• Identify all input needed to complete tender and ensure Requests for Input are issued to the responsible parties.
  
• Monitor progress of the requested input and take ownership for resolving conflicts/issues that arise.
  
• Develop a commercial strategy for the project in conjunction with the Commercial Manager and the Sales Account Manager.
  
• Develop a project execution strategy in conjunction with the Regional General Manager.
• Take the lead role in obtaining the necessary approvals at the various stages of the tender cycle.
  
• Perform reviews of the tender deliverables and seek amendments where necessary.
  
• Act as the formal point of contact with the client during the tender clarification phase and lead the OneSubsea team at any customer clarification meetings.
  
• Take the lead role in preparing the handover package to the Project Execution Team.
  
• Maintain tendering databases in compliance with instructions from the Tendering Services Manager.
  
• Perform miscellaneous duties as directed by the Regional Manager of Tendering.

Supported Tender Manager in coordinating and developing final tender documents, ensuring accuracy and timely issuance.

Reviewed and distributed client Invitations to Tender for project alignment.

Executed tender preparation tasks and administrative duties as instructed by Tender Manager.

• Issued Enquiry Notification Forms to facilitate communication.
• Compiled and maintained ITT Review Register for streamlined tracking.
• Prepared and circulated Minutes of Meeting to document discussions.
• Coordinated Requests for Input (RFI) to gather necessary information from internal and external departments.
• Liaised with subsea business functions to obtain essential technical, cost, and schedule information for tenders.

Coordination, preparation and completion of tender expression of interest, PQQ's & Tenders by stated deadline by liaising with internal and external customers. Ensure tender administration process and database workflow is followed working to agreed KPI's. Deal with all enquiries/clarifications from internal and external customers and promote tender best practice.

Directed office activities at local depot of nationwide diamond drilling firm.
Generated quotations that aligned with customer requirements.
Responded to customer enquiries, enhancing service delivery.
Managed invoicing processes for all jobs executed by operatives.
Arranged operatives' workloads to improve operational flow.
Conducted general office administration to uphold organisational standards.