Summary
Overview
Work history
Education
Skills
Timeline
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Rachel Logan

Rachel Logan

Essex

Summary

Experienced professional with focus on providing comprehensive administrative support. With over a decade of experience Rachel is committed to enhancing organisational efficiency through meticulous scheduling, effective communication, and proactive problem-solving. Skilled in managing executive calendars, coordinating travel arrangements, and handling confidential information with discretion.

Overview

13
13
years of professional experience

Work history

PROJECT MANAGEMENT TEAM PA

Red Engineering Design Limited
Central London
06.2022 - 08.2025
  • Provides full PA support to The Regional Director and administration support to a team of 20
  • Manages complex diaries and schedules meetings daily
  • Projects and enquiry set ups
  • Liaises with clients and legal team regarding NDA's
  • Takes minutes for internal and external meetings
  • Regularly creates PowerPoint presentations for tenders and team meetings
  • Handles bid submissions, RFP's, and content creation for client presentations
  • Manages Expenses
  • Deals with onboarding and offboarding staff on sites in the UK and Europe
  • Prepares pre-qualified questionnaires for clients
  • Keeps our Constructionline portal up to date
  • Collates the monthly Board Reports
  • Books CSCS Tests and handles applications for the team
  • Review and format all documents being sent out externally
  • Attends Internal audits on our live projects
  • Maintain logs and trackers
  • Arranges all travel for the team including fights, accommodation, taxis, & car hire etc
  • Uses several different systems internally and external live systems
  • Arranges the yearly CSA event for the team
  • Arranges any team social events
  • Creates CVs and case studies for completed projects
  • Updates internal social pages (SharePoint) with important news
  • Schedules and monitors the completion of project kick off and review meetings

SECRETARY / ADMINISTRATION

Bancroft Limited
London, Canary Wharf
02.2014 - 06.2022
  • Provided full secretary support to Managing Director and Construction Director
  • Supported the Chairman at C-Suit level
  • Provided administration support to all site management
  • Organised staff quarterly training sessions
  • Updated systems to organise office documentation, maximising efficiency, and increasing productivity
  • Scheduled meetings and conferences
  • Managed diaries
  • Performed dictation
  • Formatted documents and prepared cover letters
  • Prepared agendas
  • Took minutes
  • Reconciled expenses
  • Arranged travel
  • Prepared PowerPoint presentations
  • Organised staff office events
  • Used various live systems for loading documentation for each project
  • Downloaded responses from subcontractors and saved accordingly
  • Prepared and issued weekly reports for all site projects in a timely manner
  • Prepared weekly snagging and close out reports for all projects
  • Responded to telephone inquiries from clients, vendors and members of public

SECRETARY / ADMINISTRATION

Silverline Mechanical & Electrical Services
London, Farringdon
09.2012 - 12.2013
  • Processed purchase orders for all site projects
  • Managed diaries
  • Arranged internal and external meetings
  • Tracked staff annual leave and maintained leave spreadsheets
  • Monitored equipment stock and issued laptops and mobiles to site staff
  • Resolved mobile phone and server technical problems
  • Monitored stationery and office supplies
  • Formatted letters, meeting notes and site reports
  • Created newsletters and edited PowerPoint presentations
  • Greeted clients
  • Organised staff drinks and Christmas events
  • Booked couriers
  • Fielded incoming calls, dealt with general queries, and took messages
  • Maintained staff training records
  • Maintained sub-contractor and supplier insurances
  • Ensured the smooth and efficient running of the office
  • Managed petty cash and banking cheques

Education

Diploma of Higher Education - Sport & Leisure

Havering Collage
Essex

Diploma of Higher Education - Business IT diploma

Pitman Training

Skills

  • Excellent prioritisation & time management
  • MS Office (Word, Excel, PowerPoint)
  • Meeting & event planning
  • Travel bookings
  • Outlook diary management
  • Expense management
  • Relationship-building
  • Meeting minutes
  • Quality Assurance
  • Powerpoint creation


Timeline

PROJECT MANAGEMENT TEAM PA

Red Engineering Design Limited
06.2022 - 08.2025

SECRETARY / ADMINISTRATION

Bancroft Limited
02.2014 - 06.2022

SECRETARY / ADMINISTRATION

Silverline Mechanical & Electrical Services
09.2012 - 12.2013

Diploma of Higher Education - Sport & Leisure

Havering Collage

Diploma of Higher Education - Business IT diploma

Pitman Training

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Rachel Logan