Summary
Overview
Work history
Education
Skills
Affiliations
Timeline
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Rachel Kingston

Rachel Kingston

Belfast

Summary

Detail-oriented professional with extensive expertise in Microsoft Office applications, including Excel and Word, and a strong proficiency in financial planning and petty cash oversight. Demonstrates advanced skills in database administration, invoicing and billing, and high-volume case processing. Known for exceptional multitasking abilities, able to work on own initiative while maintaining good team working skills. Career goals include leveraging forecasting and planning competencies to drive organisational success.

Overview

6
6
years of professional experience
6
6
years of post-secondary education

Work history

Air Administration Assistant

UPS Supply Chain Solutions
03.2025 - 07.2025
  • Keeping daily tabs on emails coming in and replying within an hour of receiving
  • Requesting clearer invoices
  • Processing DBN Requests
  • Checking and ticking off Daily Shipments coming in on E2K system
  • Re-rating priority shipments on E2K
  • Making sure invoice totals added up correctly to the Brokerage sheet
  • Sending out the rated invoices to the other team
  • Updating M REF Spreadsheet with Priority Shipments

Administrative Assistant

NIFRS
Lisburn
09.2024 - 11.2024
  • Replenishing the daily inbox
  • Putting Remedials onto the system 3i
  • Using 3i to add new tasks onto the system
  • Taking minutes in meetings & gathering together the agenda for the next meeting, on a weekly basis
  • Exporting Weekly Reports from 3i
  • Stock Control & ordering office supplies and uniforms
  • Key Management
  • Checking the post
  • Arranging assessments on 3i and sub-folders

Finance Administrator

Balloo Hire Centres
Belfast
02.2024 - 04.2024
  • Proficiently using Excel and data inputting invoices onto excel spreadsheet
  • I use finance systems Exchequer and Insphire to check for invoices
  • On daily basis dealing with invoices coming in from emails
  • After finished inputting onto spreadsheet, you would put it into the To Be Processed folder
  • Received, classified and input financial data into Exchequer
  • Handled invoicing procedures for improved cash flow management.
  • Provided administrative support to finance team, enhancing overall productivity levels.
  • Completed ad hoc finance-related projects under tight deadlines.
  • Utilised advanced Excel skills to automate routine tasks, increasing work efficiency.

Business Support Clerk

Belfast City Council
Belfast
11.2023 - 12.2023
  • Cash Counting Every Friday taking cash, cheques and BACs to the bank
  • Dealing with invoices daily
  • On a daily basis the cash call run

Finance Assistant

APW FIRE PROTECTION LIMITED
Lisburn
07.2023 - 08.2023
  • Reception / Front of house
  • Enquiry processing and subsequent administration
  • Liaising and scheduling work with colleagues, clients and supplier
  • Responsible for taking information/data from engineers/workers on site and entering accurately into the relevant format
  • Generating invoices and credit control
  • Creating and updating client service reports to a high standard

Business Support Officer

Belfast City Council
Belfast
02.2022 - 07.2023
  • On a daily basis in my current role as a business support clerk in CNS finance.
  • Draft emails to internal and external staff, budget holders, and vendors
  • Complete invoice and vendor forms
  • Process refund and credit notes
  • Use Microsoft Excel, Word, Outlook, and Microsoft Teams for daily duties
  • Use SRM to create Purchase Orders and Limit Orders
  • Handle Good receipt orders when goods or invoices are received
  • Use SAP to investigate transactions within a budget for car parking income verification

Nursing Assistant

Belfast Health & Social Care
Belfast
02.2021 - 02.2022
  • On daily basis in the current role
  • Help get patients up out of bed in the mornings before having breakfast
  • I would wash patients if they're not capable of washing themselves
  • Giving out breakfasts with my colleagues
  • I have to feed patients, I have one on one with some patients that need that extra bit of helping
  • I would change beds on a daily basis

Higher Clerical Officer

Belfast Health & Social Care
08.2020 - 02.2021
  • My job daily would have been starting off the day with getting all the files ready for those patients that coming in that day
  • I would then check-in the patients
  • Take patients folders to the nurse
  • I'd need to request charts from the company Oasis
  • I am fluent in using the system PAS
  • Once finish with certain charts then I'd return them for Oasis to collect
  • On a daily basis I'd have to book VTE appointments
  • Print out labels for letters and patients charts
  • On a daily basis using Microsoft Office
  • Also I would work as the receptionist
  • Taking phone calls daily
  • Taking messages from phone calls
  • Sending out patients letters

Business Support Clerk

Belfast City Council
Belfast
06.2019 - 08.2020
  • On my job I would start the day by uploading representations onto the system
  • Copying files, printing, and scanning documents
  • I cover reception
  • Use Excel daily to keep track of representations
  • I would be assigned to deal with phone calls once a week
  • Putting documents onto Adobe Acrobat Pro,
  • I must log file requests onto the system
  • I'd get in touch with the applicants to let them know the progress of the application
  • I use the large Printer/Scanner to copy, scan and upload drawings
  • I make new folders for new applications
  • Filing away application files
  • I have a duty of care to send out Neighbour Notification Letters
  • Placing Acknowledging Letters into envelops and sending them to the people that sent in Representations
  • I cover reception from time to time when needed
  • I take card payments over the phone and in person
  • Using the Cash Till to make payments, gather the cash at the end of the day with the Z Totals
  • I write down the amount made at the end of the day into the Cheque Book.

Education

BTEC Level 3 Diploma - Travel and Tourism

Belfast Metropolitan College
09.2012 - 06.2014

NVQ - Level 2 Retail

Northern Regional College
09.2007 - 11.2008

Certificate of Higher Education - National Certificate in Business

Ballyclare Secondary School
09.2006 - 06.2007

GCSE - English

Ballyclare Secondary School
09.2006 - 06.2007

GCSE - Maths

Ballyclare Secondary School
09.2005 - 06.2006

GCSE - Spanish

Ballyclare Secondary School
09.2005 - 06.2006

Skills

  • Microsoft Excel
  • Outlook
  • Microsoft Word
  • Financial Planning
  • Petty Cash Oversight
  • Advanced Excel
  • Database Administration
  • Invoicing and Billing
  • High-Volume Case Processing
  • Microsoft Office Proficiency
  • Forecasting and Planning
  • Invoice Processing
  • Able to Work on Own Initiative
  • Good Team Working Skills
  • Multitasking

Affiliations

  • Going to see the Belfast Giants Ice Hockey
  • Running
  • Photography

Timeline

Air Administration Assistant

UPS Supply Chain Solutions
03.2025 - 07.2025

Administrative Assistant

NIFRS
09.2024 - 11.2024

Finance Administrator

Balloo Hire Centres
02.2024 - 04.2024

Business Support Clerk

Belfast City Council
11.2023 - 12.2023

Finance Assistant

APW FIRE PROTECTION LIMITED
07.2023 - 08.2023

Business Support Officer

Belfast City Council
02.2022 - 07.2023

Nursing Assistant

Belfast Health & Social Care
02.2021 - 02.2022

Higher Clerical Officer

Belfast Health & Social Care
08.2020 - 02.2021

Business Support Clerk

Belfast City Council
06.2019 - 08.2020

BTEC Level 3 Diploma - Travel and Tourism

Belfast Metropolitan College
09.2012 - 06.2014

NVQ - Level 2 Retail

Northern Regional College
09.2007 - 11.2008

Certificate of Higher Education - National Certificate in Business

Ballyclare Secondary School
09.2006 - 06.2007

GCSE - English

Ballyclare Secondary School
09.2006 - 06.2007

GCSE - Maths

Ballyclare Secondary School
09.2005 - 06.2006

GCSE - Spanish

Ballyclare Secondary School
09.2005 - 06.2006

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Rachel Kingston