Rachel Kingston
Belfast,Co Antrim
Summary
Detail-oriented professional with expertise in financial planning, advanced Excel, and database administration. Demonstrates proficiency in Microsoft Office, including Word, Outlook, and PowerPoint, with a strong ability to manage high-volume case processing and invoice processing. Known for excellent multitasking abilities and effective team collaboration skills. Committed to leveraging skills in forecasting and planning to drive organisational success while maintaining meticulous oversight of petty cash operations.
Overview
5
5
years of professional experience
1
1
year of post-secondary education
Work History
Administrative Officer
NIFRS
Lisburn
10.2024 - 11.2024
- Replenishing daily inbox
- Putting Remedials onto system 3i
- Using 3i to add new tasks onto the system
- Taking minutes in meetings & gathering together the agenda for the next meeting weekly
- Exporting Weekly Reports from 3i
- Stock Control & ordering office supplies and uniforms
- Key Management
- Checking for post
- Arranging assessments on 3i and sub-folders
- Prioritised tasks for timely completion of projects.
- Responded promptly to emails, letters and phone calls; facilitated seamless external communication.
- Met deadlines on admin tasks to minimise disruption to colleagues and workflows.
AP Administrator
Balloo Hire
Belfast, Antrim
02.2024 - 04.2024
- Proficiently using Excel and data inputting invoices onto excel spreadsheet
- I use finance systems Exchequer and Insphire to check for invoices
- On daily basis dealing with invoices coming in from emails
- After finished inputting onto spreadsheet, you would put it into the To Be Processed folder
- Received, classified and input financial data into Exchequer
- Handled invoicing procedures for improved cash flow management.
- Provided administrative support to finance team, enhancing overall productivity levels.
- Completed ad hoc finance-related projects under tight deadlines.
- Utilised advanced Excel skills to automate routine tasks, increasing work efficiency.
Business Support Officer
Belfast City Council
Belfast
02.2022 - 07.2023
- On daily basis in the current role as a business support clerk in CNS finance, Draft emails to internal and external staff, to budget holders and vendors
- Complete invoice and vendor forms, refunds and credit notes
- Using Microsoft Excel, Word, Outlook, and Microsoft Teams to help carry out and complete daily duties
- Use of SRM to create Purchase Orders and Limit Orders, then good receipt orders when goods have been received or Invoices are received
- Also use SAP to investigate transactions made within a budget to check that car parking income has been received
Nursing Assistant
Belfast Health and Social Care Trust
Belfast
02.2021 - 02.2022
- On daily basis in the current role, Help get patients up out of bed in the mornings before having breakfast, We would wash patients if they're not capable of washing themselves, Giving out breakfasts with my colleagues, have to feed some patients, I have one on one with some patients that need that extra bit of helping, We would change beds on a daily basis
Higher Clerical Officer
Belfast Health and Social Care Trust
Belfast
08.2020 - 02.2021
- My job daily would have been starting off the day with getting all the files ready for those patients that coming in that day, I would have then checked in the patient, taken patients folders to the nurse, I'd need to request charts from the company Oasis, I am fluent in using the system PAS, once finish with certain charts then I'd return them for Oasis to collect, on a daily basis I'd have to book VTE appointments, print out labels for letters and patients charts, daily basis using Microsoft Office, also I would work as the receptionist, taking phone calls daily, taking messages from phone calls, sending out patients letters
Business Support Clerk
Belfast City Council
Belfast
06.2019 - 08.2020
- On my job I would start the day by uploading representations onto the system, copying files, printing, and scanning documents, also I cover reception, using Excel daily, I would be assigned to deal with phone calls once a week, putting documents onto Adobe Acrobat Pro, I must log file requests onto the system
- I'd get in touch with the applicants to let them know the progress of the application, I use the large Printer/Scanner to copy, scan and upload drawings, I make new folders for new applications, filing away application files
- I have a duty of care to send out Neighbour Notification Letters, placing Acknowledging Letters into envelops and sending them to the people that sent in Representations
- I cover reception from time to time when needed, I take card payments over the phone and in person, using the Cash Till to make payments, gather the cash at the end of the day with the Z Totals, writing down the amount made at the end of the day into the Cheque Book
Education
BTEC Level 3 - Travel and Tourism
Belfast Metropolitan College
Belfast06.2014
NVQ in Level 2 Retail - Retail
Northern Regional College
Newtownabbey11.2008
Certificate of Higher Education - OCR Level 2 National Certificate in Business
Ballyclare Secondary School
Ballyclare 09.2006 - 06.2007
GCSEs - English
BALLYCLARE SECONDARY SCHOOL
Ballyclare, Antrim and Newtownabbey 09.2006 - 06.2007
Skills
- Excel
- Financial planning
- Petty cash oversight
- Outlook
- Word
- Advanced Excel (pivot tables & macros)
- Able to work on own initiative
- Good team working skills
- Database administration
- Invoicing and billing
- High-volume case processing
- Microsoft Office proficiency
- Forecasting and planning
- Invoice processing
- Multitasking
Custom
- Going to see the Belfast Giants
- Running and planning to set a goal for a full marathon
- Ice Hockey
- Being a keen fan of the Belfast Giants since age 14
Accomplishments
Awarded for Single Award Science
Affiliations
- I enjoy running
- I love going to watch the ice hockey as a sport
Timeline
Administrative Officer
NIFRS
10.2024 - 11.2024
AP Administrator
Balloo Hire
02.2024 - 04.2024
Business Support Officer
Belfast City Council
02.2022 - 07.2023
Nursing Assistant
Belfast Health and Social Care Trust
02.2021 - 02.2022
Higher Clerical Officer
Belfast Health and Social Care Trust
08.2020 - 02.2021
Business Support Clerk
Belfast City Council
06.2019 - 08.2020
Certificate of Higher Education - OCR Level 2 National Certificate in Business
Ballyclare Secondary School
09.2006 - 06.2007
GCSEs - English
BALLYCLARE SECONDARY SCHOOL
09.2006 - 06.2007
BTEC Level 3 - Travel and Tourism
Belfast Metropolitan College
NVQ in Level 2 Retail - Retail
Northern Regional College
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