Rachel Bird

I have been a stay at home mum for the past eight and a half years and am now looking at getting back into the workplace.

• Reconciled supplier accounts, investigating and resolving unknown or missing transactions via email, post and phone to minimise discrepancies.
• Reconciled purchase orders with invoices for financial accuracy.
• Performed routine clerical duties.
• Prepared BACS payments to settle supplier balances.
• Reviewed and recorded purchase card transactions, performing accurate monthly reconciliation to statements and producing spending reports.
• Resolved invoices queries and raised credit notes.
• Posted financial data to appropriate accounts in automated accounting system.
• Input transactions into spreadsheets, maintaining accuracy and high level efficiency.
• Distributed invoices, answering payee queries and communicating deadlines.
• Prioritised administrative tasks based on tight deadlines.
• Reviewed and processed staff expenses.
• Uploaded bank transactions onto daily, cross-checking information to efficiently reconcile bank accounts.
• Prepared reports for annual audit.

• Handled incoming correspondence, resulting in timely responses and decision-making.
• Taking minutes at meetings
• Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
• Managed schedules executives, coordinating daily meetings and travel arrangements.
• Liaised with IT department to rectify technical issues promptly.
• Scheduled meeting spaces and catering for board meetings, client consultations and contract negotiations.
• Scheduled staff and delegated assignments to adequately cover operational and project requirements.
• Designed strategic schedules, rotas and workloads to promote productivity.
• Monitored and proactively replenished office supply inventory for seamless operations.
• Registered visitors, guests and contractors upon arrival, providing access passes.
• Assisting with the design of a new website.
• Produced and distributed monthly reports using Excel knowledge, enabling improved business analysis.
• Answered high-volume daily telephone and email enquiries, minimising correspondence backlogs.
• Coordinated team meetings for effective communication and project alignment.
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• Represented company and promoted brand with exceptional service and presentation.
• Kept reception area clean and organised to uphold professional office reputation.
• Directed visitors and clients to appropriate staff, ensuring efficient service delivery.
• Coordinated incoming and outgoing packages and mail to facilitate distribution.
• Answering of switchboard and directing the calls to the relevant departments or taking messages.
• Created agendas for meetings, prepared materials and took detailed notes.