Summary
Overview
Work history
Skills
References
Timeline
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Princess Chidera Ero

Failsworth,Manchester

Summary

Experienced and Highly organized document controller with years of experience and solid background in supporting construction projects through accurate and efficient document management. Skilled in handling RFI's, contracts, ITPs, and other project documents, ensuring compliance with GDPR and company standards. Proven track record for maintaining well organized records, clear version control, and secure access to sensitive information. Strong team player who keeps workflows smooth from start to finish by making sure the right documents are available to the right people at the right time.

Overview

6
6
years of professional experience

Work history

Document Controller

Netzsch Mastermix LTD
09.2023 - Current
  • Work effectively with various teams and stakeholders, Ensuring clear communication and collaboration.
  • Regularly revise documents to address new issues and ensure up-to-date accuracy.
  • Training over 30 suppliers on Document supply procedures
  • Ensure compliance with GDPR by securely managing documents containing personal data, limiting and granting access to authorized personnel only to prevent data breaches.
  • Check for accuracy and edit files, like contracts, RFIs, ITPs and ITRs
  • Review and update technical documents (e.g, manuals and workflows)
  • Ensuring Project Managers are supported in consistent standard way in line with company policies and project procedures
  • Liaising with Project Management & team, Client and Subcontractors effectively and resolving problems and issues relating to documentation; Performing prescribed quality checks on all documents before transmitting.
  • Retrieve files as requested by employees and clients
  • Managing flows of documentations within organizations
  • Maintain confidentiality around sensitive information and terms of agreement
  • Being proactive in teams to ensure deadlines are met.
  • Updating incoming and outgoing document registration and control registers

Document Controller

Rayden Engineering
12.2021 - 09.2023
  • Ensuring all documents are submitted through Document Control Process, distributing documentation amongst companies
  • Working closely with Design Teams, Project Managers, Commercial Teams, Subcontractors and technical services teams to ensure that all design information and construction drawings are issued, maintained, stored and distributed timely
  • Managing and controlling copies of latest approved documents through DMS and are given to appropriate staffs, subcontractors and suppliers as applicable
  • Improved data accuracy through meticulous verification of all incoming and outgoing documents.
  • Collecting electronic copies of latest document revision prior to issuing documents.
  • Ensuring all technical data & revisions are distributed in controlled / uncontrolled manner as dictated by project requirements and company procedures
  • Assist in production and approval of project collaboration protocols document
  • Providing administrative support to site and office-based project team including project managers, site managers, site supervisors, quantity surveyors, estimators, Health and Safety manager, engineers and design managers
  • Updating of documentation registers
  • Liaising with project manager and site team to receive different reports in timely manner
  • Compile weekly and monthly progress report
  • Chasing over 100 subcontractors and project managers for information
  • Creating various trackers, registers and other tools to ensure that all stored information is accessible
  • Maintained confidentiality and security of sensitive information in accordance with company policies.

Document controller

Clinty Chemicals
02.2019 - 12.2021
  • Managing and Updating SDRLs and SDR
  • Multitasking, working on over 3 multiple projects all at same time
  • Maintained controlled access logs and audit trails for all sensitive documents, ensuring transparency and accountability in document handling and protecting company from unauthorized disclosure
  • Quality Assurance of all document before transmitting to client or subcontractors, and updating statuses on all documents
  • Creating, issuing and managing RFI process for both clients and subcontractors
  • Creating workflow for different approval processes
  • Transmitting approved documents via transmittal to subcontractors
  • Weekly meeting with Project Manager and Asset manager on SHAREPOINT and document control Targets.
  • Monthly report of document control standards and Targets with project on overdue documents and RFI for approvals for professional teams for better and efficient delivery of projects.
  • Developed detailed reports using advanced Excel skills to support senior management's decision-making process.

Skills

  • Excellent IT skills with experience of Microsoft SHAREPOINT, ACONEX, Teams and OneDrive
  • Proficient with other MS Office software, Excel and Word etc
  • A’ level grades of C and above (or equivalent)
  • Knowledge of engineering construction project life cycle- familiar with project workflows and working within design, engineering or construction industries
  • Enthusiastic and proactive
  • Keen eye for detail
  • Organised, with good time management skills
  • Proactive approach to solving problems, clear focus on customer/stakeholder needs and am equally comfortable working alone or in teams

References

References available upon request.

Timeline

Document Controller

Netzsch Mastermix LTD
09.2023 - Current

Document Controller

Rayden Engineering
12.2021 - 09.2023

Document controller

Clinty Chemicals
02.2019 - 12.2021
Princess Chidera Ero