Precious Okoh
Byfleet,England
Summary
Experienced Administrative Assistant with over eight years of expertise in office administration, providing comprehensive support to executive teams and ensuring seamless office operations. Skilled in handling high-volume calls and emails with a professional demeanour, organizing and maintaining documents, and managing schedules with precision. Known for strong organizational skills, a keen eye for detail, and proficiency in Microsoft Office, Google Suite, and QuickBooks. Committed to contributing positively to team dynamics and enhancing operational efficiency.
Overview
9
9
years of professional experience
4
4
years of post-secondary education
Work History
Support worker/ Administrative Assistant
New hope Organization
watford, Hertfordshire
03.2024 - 10.2024
- Manage all incoming calls and emails, ensuring timely and courteous communication with clients, vendors, and internal teams
- Perform daily clerical tasks such as filing, photocopying, and scanning, contributing to a well-organized office environment
- Execute accurate data entry to update and maintain records in company systems, minimizing errors and improving information accessibility
- Utilize computerized systems to coordinate schedules, appointments, and company correspondence efficiently
- Assist with financial record-keeping, including processing invoices and tracking expenses using QuickBooks
- Prepare comprehensive reports, presentations, and documentation using Google Suite and Microsoft Office applications
- Support various administrative tasks as required, fostering a positive and efficient workplace
- Encouraged social integration by facilitating community involvement opportunities.
- Enhanced wellbeing of patients by providing emotional support and companionship.
- Promoted mental stimulation through conversation, reading and games resulting in enhanced cognitive function.
- Built strong patient relationships through compassionate care and friendly rapport building.
- Provided physical and emotional support, employing compassionate care to help individuals achieve their full potential.
Senior Administrative Assistant
Roche Product Limited
03.2022 - 09.2024
- Coordinated with office teams to handle high-volume calls and emails, maintaining professional communication standards
- Organized and managed files, documents, and records, ensuring easy access and secure storage
- Performed data entry with a high degree of accuracy, updating the system and contributing to project tracking
- Scheduled meetings and appointments, organized calendars, and managed travel arrangements for executive staff
- Collaborated in maintaining financial records, processing invoices, and monitoring expenses in QuickBooks
- Assisted with the preparation of reports, presentations, and other business documents using Microsoft Office and Google Suite
- Participated in various general office tasks, promoting a collaborative and productive work environment
- Prepared reports with meticulous attention to detail.
- Updated record keeping systems for more accurate data tracking.
- Implemented new administrative procedures; increased workflow efficiency.
- Coordinated meetings to facilitate seamless communication and planning.
- Assisted in new hire orientation to integrate employees smoothly into company culture.
- Partnered with management to implement processes and complete special projects.
Office Administrator
Daraju Product Industries
01.2018 - 03.2022
- Managed daily office communication, responding to inquiries and coordinating with clients and internal teams
- Performed data entry and maintained detailed and organized electronic records for the office
- Handled scheduling for client meetings and internal events, ensuring seamless calendar management
- Conducted invoice processing and expense tracking to support financial reporting, working with QuickBooks as needed
- Assisted in preparing high-quality documents and reports for client meetings and presentations
- Supported the administrative team in various tasks, maintaining a collaborative and efficient work environment
- Streamlined office operations by implementing effective filing systems.
- Enhanced team efficiency for seamless workflow management.
- Provided administrative support during high-pressure periods, aiding overall productivity.
- Processed invoices and financial data with strong eye for detail.
- Accurately executed secretarial tasks, maintaining smooth administrative operations.
- Worked with HR to maintain accurate and confidential employee records, enforcing compliance with regulatory standards.
- Liaised with external vendors and service providers to address on-site maintenance and repair needs.
- Reviewed existing procedures and systems for inefficiencies and recommended actionable initiatives for improvement.
- Facilitated training sessions for new hires ensuring quick familiarisation with office protocols.
- Ensured compliance with health and safety regulations at all times,.
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Managed database to maintain updated records and accuracy.
- Monitored and proactively replenished office supply inventory for seamless operations.
- Greeted and directed incoming visitors and clients to reduce wait times and increase satisfaction.
- Processed invoices and purchase orders with high attention to detail.
Administrative Assistant
Prime Diagnostic Company
01.2016 - 01.2018
- Handled incoming calls and emails with professionalism, routing inquiries to appropriate departments
- Conducted clerical tasks such as filing, copying, and scanning, helping maintain an organized workspace
- Performed accurate data entry to update records, supporting timely access to information
- Scheduled and coordinated meetings, travel arrangements, and client appointments
- Processed invoices, tracked expenses, and provided support in financial record-keeping using QuickBooks
- Assisted with the creation of reports, presentations, and documents using Microsoft Office and Google Suite
- Supported other general administrative functions, promoting a positive and effective office atmosphere
- Coordinated office operations by handling phone inquiries, managing correspondence and supervising office cleanliness.
- Streamlined administrative processes for increased efficiency in the workplace.
- Expedited document filing system with a new, organised method.
- Contributed to team effort by accomplishing related results as needed.
- Initiated purchase orders for office supplies ensuring cost-effective procurement.
- Submitted timely reports which provided critical updates on various projects.
- Handled incoming calls for staff, answering questions, directing calls and documenting messages.
- Kept adequate office supplies on hand to support staff and business requirements.
- Reviewed documents for staff to proofread for errors, correct formatting and verify factual information.
- Gathered information, created charts and produced reports for staff.
Education
Masters of Science - Genetic Manipulation and Molecular Cell Biology
University of Sussex
England 01.2023 - 01.2024
Bachelor of Science - Microbiology
Chris land university
Nigeria 01.2018 - 01.2021
Skills
- Proficiency in Microsoft Office Suite
- Google Suite
- QuickBooks
- Data entry accuracy
- Schedule management
- Clerical organization
- Office Organization
- Communication
- Task Prioritization
- Proactive Problem-Solving
- Customer relationship management systems
- Project management software use
- Data entry speed
- Basic html understanding
- Spreadsheet creation
- Meeting facilitation
- Payroll processing
- Confidentiality maintenance
- Records management
- Data Entry
- Database management
- Records maintenance
- Document management
Custom
Available upon request.
Languages
English
Proficient (C2)
References
References available upon request.
Timeline
Support worker/ Administrative Assistant
New hope Organization
03.2024 - 10.2024
Masters of Science - Genetic Manipulation and Molecular Cell Biology
University of Sussex
01.2023 - 01.2024
Senior Administrative Assistant
Roche Product Limited
03.2022 - 09.2024
Bachelor of Science - Microbiology
Chris land university
01.2018 - 01.2021
Office Administrator
Daraju Product Industries
01.2018 - 03.2022
Administrative Assistant
Prime Diagnostic Company
01.2016 - 01.2018
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