Summary
Overview
Work history
Education
Skills
Languages
Affiliations
Timeline
Generic
Paulina Wojtyla

Paulina Wojtyla

Customer Operations Manager
Ruislip ,London

Summary

I am a highly skilled Customer Operations Manager with over ten years of experience providing exceptional customer service to multiple contracts and large teams of Customer Service representatives. My expertise lies in managing various facilities and resolving customer-related issues, including PFI contracts, public sector, and services management contractors. As a Customer Operations Manager, I have excelled in improving many operational regions of the department, including KPIs, personnel, customer and subcontractor relationships, team management, and reducing team absence sickness by a significant margin. I am highly experienced in optimizing department processes, and employee and customer relationships are also key priorities. I have developed training programs for team leaders and managers to become better mentors, resulting in increased customer satisfaction for employees and managers, and improved department service delivery. With my exceptional organizational skills, I can prioritize critical work effectively and build solid relationships with customers and team members. Takes on challenging new role harnessing interpersonal skills, collaboration and problem-solving. Driven to deliver high-quality service and consistent results. Motivated Customer Operations Manager with ten years of experience, recognised for assessing operational needs and developing solutions to save costs, improve revenues and drive customer satisfaction. Resourceful and well-organised with excellent leadership and team-building record. Focused with impressive track record in collaborative, cross-functional teamwork within high-pressure environments. Adept at project planning and managing multiple accounts at once. Dedicated to improving company goals and meeting business objectives.

Overview

5
5
years of professional experience

Work history

Customer Operations Manager

OCS
London
04.2023
  • Managed a Team of 6 Helpdesk Performance Managers across London and South to deliver exceptional service to clients
  • Developing and implementing strategies to enhance customer satisfaction and increase retention rates
  • Tracking and analyzing data to identify areas for improvement and make data-driven decisions
  • Conducting regular training and performance evaluations for team members
  • Collaborating with cross-functional teams to resolve customer issues and improve processes
  • Ensuring compliance with company policies and industry regulations
  • Creating and managing a budget for the customer service department
  • Setting and monitoring KPIs to measure team and individual performance
  • Implementing new customer service technologies and tools to streamline processes
  • Successfully resolving escalated customer complaints and concerns
  • Leading campaigns and initiatives to increase customer engagement and loyalty
  • Developing strong relationships with key clients and stakeholders to drive business growth
  • Managing and forecasting staffing needs to ensure adequate coverage for customer service operations
  • Successfully meeting and exceeding department and company targets
  • Introducing and implementing customer service best practices and standards
  • Actively seeking feedback from customers and utilizing it to improve services.

Helpdesk Manager

BAM FM
Hamel Hamstead
11.2021 - 03.2023
  • Managing the Customer Services/Operation team
  • Expanding both divisions (taking the lead on all recruitment into department, etc)
  • Assisting with the implementation of new processes/policies
  • Ensuring team satisfy both the external client base, and all internal Operational duties
  • Analyzing operational data/customer feedback/performance metrics in order to identify areas for improvement
  • Responsible for overseeing 11 administrators and 1 team leader on multiple contracts for the Helpdesk
  • Producing monthly reports for PFI contract in line with contractual requirements
  • Identified underperforming areas within operation and implementing improvement plans
  • Manage the development and implementation of helpdesk procedures within Hard Services
  • Work with the Hard Services Supervises and Contract Managers and Engineers to ensure that the Service Level Agreement and Key Performance Indicators are met consistently
  • Management of Hard Services subcontractors and associated works; including leading on Monthly Performance meetings with key contractors
  • Support Operation Managers in client meetings when required
  • Ownership of delivery of remedial action plans
  • Build and maintain relationships with the Procurement & Project Management Teams and keeping up to date with developments as appropriate
  • Support with swift closure of actions following SPVs and Local Authority audits
  • Audit of help desk reactive and remedial tasks to support preventive maintenance
  • Oversee the recruitment, induction and employment of Helpdesk Employee
  • Monitor and review all staff performance on an on-going basis and through the completion of the annual group and/or individual appraisal process
  • Manage all team relation issues on site, including suspensions, disciplinary actions, grievances and absences
  • Monitor calls to make sure that help desk staff were providing high quality service and support.

Contract Supervisor

JCA Engineering
London
12.2020 - 11.2021

Helpdesk Manager

Engie
Leeds
04.2018 - 11.2020

Education

Skills

  • People Management and Leadership
  • Problem solving
  • Customer focus
  • Communication
  • Competent in IT Outlook/Excel/Word/PowerPoint)
  • 7 years’ experience in customer service and operations management
  • Understanding of P&L
  • Adaptable
  • Training and development of the team
  • Experience in implementing new processes
  • Confident to make improvement decisions
  • Knowledge of [Software]
  • Multilingual
  • Communication skills
  • Team building
  • Problem-solving
  • Time management

Languages

Polish
English

Affiliations

  • Reading , Sports

Timeline

Customer Operations Manager

OCS
04.2023

Helpdesk Manager

BAM FM
11.2021 - 03.2023

Contract Supervisor

JCA Engineering
12.2020 - 11.2021

Helpdesk Manager

Engie
04.2018 - 11.2020

Paulina WojtylaCustomer Operations Manager