PAULA ALLINSON
Barrow in Furness,Cumbria
Summary
I currently work in IM&T, as a Technical Coordinator. I have gained extensive knowledge within the Construction, Manufacturing and Pharmaceutical Sectors in products, business and process areas. My role requires me to work to documented standards and processes, coordinate activities with numerous business departments, manage customer relationships and expectations and maintain documentation to a high standard.
Overview
42
42
years of professional experience
Work history
Technical Co-ordinator
BAE Systems
Barrow in Furness, Cumbria
10.2024 - Current
- LITA for on and off boarding Contractors, tracking.
- Ordering of Stationery, receipting, approve submissions and keeping the stationery budget on track for auditing.
- SHE Coordinator for all external offices, collecting Soft Reports and upkeep of SHE Plan. Reporting to the Monthly Shared Offices/Primary Office SHE Plan.
- Diary Management of SLT members and booking flights when necessary. Along with meeting room request approvals.
- Coordinator Office Improvement Committee, collating Soft Reports, updating of previous meeting topics and capturing AOB.
- Office Management of all elements and maintenance are checked and to SHE Standards of the facility are acceptable. Creating work orders through Service Now and track once submitted, completing G80's where necessary and obtaining Landlord approvals with competing Plant Modification Form. Upkeep of IMT Distribution list, submit access requests for facility.
- Collate all IM&T On Call Staff Claims, process and submit before deadline.
Business Services Co-ordinator
GSK
Ulverston, Cumbria
12.2023 - 10.2024
- Ensuring all appropriate batch documentation is generated following local procedures in timely manner to support the production schedule.
- Respond to changes in the production schedule in SAP to ensure flow of batch documentation.
- Supporting documentation lifecycle from creation to archive.
- Provide site support for systems – SAP, Veeva Quality Docs, Concure and Workday.
- Procurement - creating and tracking of SAP Purchase Orders and Invoices from start to conclusion.
- Responsible for Site Archive facility, archiving of documentation, management of archive database and document destruction.
- Audit Control room inspection - support for document retrieval.
- Implementation of Kanban's to maintain stock of consumables in Print Room/Plotter Room, including stationery, PTW pads and BOC (Gases) orders.
- Seek and implement more efficient ways of working by highlighting continuous improvement opportunities.
- Develop, improve and maintain all internal communication channels to enable effective and timely sharing of GSK business news and priorities.
- Support townhalls, site briefings and events.
- Dealing with adhoc requests sent to the ZSC Comms mailbox.
Guarantees & Technical Administrator
Sovereign Chemicals Ltd
Barrow in Furness, Cumbria
07.1983 - 09.2023
- Project manage a new Membership Scheme and communicate with clients and the Insurance Company, tracking the progress.
- Producing spreadsheets with data information and extract information to analyse data and business reports.
- Supporting the Technical Manager to create Technical Reports/Tech Data and business reports, ensuring that all quality checks are conducted, managing his diary, setting up meetings and capturing minutes for distribution.
- Take payments over the phone to resolve aged debts.
- Raising and issuing invoices and credits using SAP.
- Liaising with customer building up a relationships and answer customer queries and supporting where needed.
- Processing data and producing documents for distribution.
- Produce information packs to distribute.
- Order processing
- Sending out literature to numerous Contractors on a daily basis.
- Processing Customer enquires and dealing with them in a timely manner.
- Stock control, making sure we had sufficient stock.
- Covering Reception for internal and external calls.
- Organising Board Meetings from invites, room availability, making sure the room was ready for guests, equipment needed and catering.
Skills
- I consider myself to be hard working and always ready for commitment I have strong organisational skills and I am proactive in the workplace, I consider it an asset that I have the ability to provide timely, efficient and accurate attention to detail to all works undertaken in a busy environment
- I am able to consistently demonstrate my ability to deal with multiple concurrent demands and deadlines and have strong communication skills which allow me to manage productive relationships with both colleagues, suppliers and customers
- I am proficient in a number of systems with strong skills in Microsoft Office applications, Business Intelligence and SAP
- I am a highly motivated and an enthusiastic individual, comfortable in any environment, whether it be office based, home working or hybrid and able to work as part of a team or as an individual utilising my 45 years' experience within technical administration and coordination roles
Additional information
- E Learning Corporate Preventing Corruption
- E Learning Play Fair, Developing Competition Law Reflexes
- E Leaning Business Conduct, Ethics Code, Anti-Corruption
- E-Learning Information Classification BIT fraud prevention
- In House Planned Inspection
- In House Manual Handling, Slips, Trips & Falls & General Office Safety
- In Attendance Customer Service Excellence
- Fire Extinguisher Course September 2025
- Chaperone/Safeguarding Course April 2024
- Advanced DBS Checked April 2024
- Mental Health First Aider Training April 2024
- SHE Habitat
Qualifications
- Maths CSE
- English Literature CSE
- English Language CSE
- Science CSE
- French CSE
- Fabric Design CSE
- Home Economics CSE
- Typing CSE/RSA
- Community Studies O Level
- Integrated Business Technology RSA 1, 2 & 3
- Word Processing RSA 1,2 & 3
Timeline
Technical Co-ordinator
BAE Systems
10.2024 - Current
Business Services Co-ordinator
GSK
12.2023 - 10.2024
Guarantees & Technical Administrator
Sovereign Chemicals Ltd
07.1983 - 09.2023