OZLEM ULUDUZ ATAKAN
LONDON
Summary
Accomplished administrative professional with over 15 years of experience providing high-level executive support, coordinating projects, and organising events within educational, consultancy, and international project environments. Currently working as PA to the Senior Leadership Team at a secondary school in London, with extensive experience in school administration, documentation management, calendar and diary coordination, event organisation, reporting, and stakeholder communication.
Highly proficient in Microsoft Office Suite, Google Workspace, SIMS, and administrative data management systems, with a strong ability to prioritise workloads, manage complex schedules and travel arrangements, and maintain confidentiality at all times. Skilled in supporting senior leadership teams through efficient workflow coordination, meticulous organisation, and proactive problem-solving.
Reliable, adaptable, and detail-oriented, with excellent organisational, communication, and interpersonal skills. Experienced in managing multiple priorities in fast-paced educational environments, ensuring smooth day-to-day operations while maintaining high professional standards and delivering effective administrative support.
Overview
14
14
years of professional experience
11
11
years of post-secondary education
1
1
Certification
Work history
PA TO THE SENIOR LEADERSHIP TEAM
Grey Court School
London
2022.09 - Current
- Provided comprehensive administrative support to Senior Leadership Team (SLT)
- Managed SLT administration systems and daily operational processes
- Maintained and coordinated whole-school calendar
- Organised high-level school events including Parents' Evenings and Academic Tutoring Days
- Prepared reports, spreadsheets, and collate school data
- Managed correspondence relating to SLT responsibilities
- Assisted with Training School administration and Early Career Teacher (ECT) processes
- Processed mail, email and phone enquiries from parents, minimising correspondence backlogs.
- Scanned and uploaded documents into digital filing system.
- Maintained updated spreadsheets with metrics for tracking and reporting.
- Maintained accurate records and documentation
- Edited and updated safeguarding documents and school publications
- Attended meetings and take minutes when required
- Ensured timely responses to emails to enhance communication flow.
- Prioritised tasks for improved productivity.
- Increased operational efficiency through meticulous record keeping.
- Participated in team meetings for insightful contributions and idea generation.
- Managed expense reports accurately for budget control purposes.
- Facilitated smooth office operations by maintaining office supplies inventory.
- Drafted correspondence, compiled reports and prepared presentations with keen attention to detail.
- Managed complex diaries, ensuring seamless executive schedules.
- Processed mail, email and phone enquiries, minimising correspondence backlogs.
- Coordinated and secured meetings for management teams, distributing relevant resources ahead of time.
- Conformed letters, emails and forms to office standards and corrected colleagues' work.
PROJECT OFFICER
ICE-ORG.EU
ANKARA -TURKEY
2017.09 - 2020.01
- Led team trainings to improve productivity and performance.
- Maintained open communications with all stakeholders.
- Developed risk management plans for potential issues mitigation.
- Organised meetings for efficient communication among team members.
- Provided day-to-day support to Team Leader and Technical Assistance Team
- Drafted detailed project reports for senior management review.
- Negotiated with suppliers to reduce costs.
- Monitored financial expenditures of project, ensured budget adherence.
- Organised Steering Committee, Management, and Kick-off meetings with Ministry and EU representatives
- Assisted with preparation of inception, interim, and final project reports
- Coordinated trainings and events across multiple cities
- Managed logistics including travel, accommodation, and visa arrangements for experts and participants
- Maintained trainers' and experts' timesheets
- Liaised with senior government officials and stakeholders
- Coordinated cross-functional teams to ensure alignment of goals.
SENIOR PROJECT ASSISTANT
IBF International Consulting
Ankara, Turkey
2015.10 - 2017.07
- Supported Project Coordinator and Technical Assistance Team in all project activities
- Coordinated workshop logistics and training arrangements
- Organised events and workshops in İzmir and Antalya
- Managed supplier payments and administrative processes
- Assisted experts and trainers during workshops
- Supported communications and booklet data collection
- Prepared workshop programmes and evaluation reports
- Carried out day-to-day duties accurately and efficiently.
- Successfully delivered on tasks within tight deadlines.
- Oversaw daily operations to achieve high productivity levels.
- Consistently arrived at work on time and ready to start immediately.
- Applied critical thinking to analyse problems, evaluate solutions and select best decisions.
PROJECT ASSISTANT / SHORT-TERM EXPERT
SIPU International EU
Ankara, Turkey
2012.09 - 2014.06
- Provided administrative and technical assistance support to TACSO Turkey
- Conducted research, translations, and document preparation
- Managed databases, participant lists, contact sheets, and technical assistance records
- Assisted with event organisation and workshop administration
- Supported finance and administration teams when required
- Provided timely support and assistance to Project Manager, leading to successful project completions.
- Monitored budget closely to prevent overspending or misallocation of funds.
- Assisted in preparing comprehensive reports, providing valuable insights to management.
- Assisted in preparing comprehensive reports, providing valuable insights to the management.
- Enhanced project efficiency by maintaining detailed record systems.
- Created comprehensive project plans to meet deadlines efficiently.
Education
PhD Studies (Incomplete / Leave Status) - History
Middle East Technical University
Ankara, Turkey 2003.09 - 2006.07
Master of Arts (M.A.) - History
Middle East Technical University
Ankara, Turkey 2000.09 - 2003.07
Bachelor of Arts - History
Middle East Technical University
Ankara, Turkey 1993.09 - 1998.07
NVQ Level 4 - Teaching
Hacettepe University Faculty of Education
Ankara, Turkey 1999.08 - 2000.07
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Google Docs & Google Workspace
- SIMS
- Calendar & Scheduling Systems
- Workflow organisation
- Prioritisation proficiency
- Anticipation planning
- Domestic and international travel arrangements
- Event planning and execution
- Diary management
- Executive support
Affiliations
- Reading
- Travelling
- Cooking
Certification
Certification Programme in Basic Training on European Union Expertise
Ankara University European Community Research Centre - Ankara Turkey February 2001 to August 2001
Certificate in Professional Pastry and BakingCHEF ACADEMY - Ankara, Turkey January 2019 to September 2019
Languages
English
Fluent
Turkish
Native
Timeline
PA TO THE SENIOR LEADERSHIP TEAM
Grey Court School
2022.09 - Current
PROJECT OFFICER
ICE-ORG.EU
2017.09 - 2020.01
SENIOR PROJECT ASSISTANT
IBF International Consulting
2015.10 - 2017.07
PROJECT ASSISTANT / SHORT-TERM EXPERT
SIPU International EU
2012.09 - 2014.06
PhD Studies (Incomplete / Leave Status) - History
Middle East Technical University
2003.09 - 2006.07
Master of Arts (M.A.) - History
Middle East Technical University
2000.09 - 2003.07
NVQ Level 4 - Teaching
Hacettepe University Faculty of Education
1999.08 - 2000.07
Bachelor of Arts - History
Middle East Technical University
1993.09 - 1998.07