Osahon Adedoyin
Alberta,AB
Summary
Proven HR Assistant with a track record of enhancing recruitment processes and employee relations at Enva Scotland. Expert in HRIS database management and adept at interpersonal communication, I significantly improved hiring efficiency and streamlined onboarding, contributing to a 30% increase in employee satisfaction. Skilled in Microsoft Office and HRMS, my approach transforms HR operations into strategic organizational assets. An HR professional with strong background in team collaboration and achieving results. Skilled in recruitment coordination, employee relations, and performance management. Reliable and adaptable, known for effectively navigating changing needs to support organizational goals. Strong interpersonal and communication skills, with focus on fostering positive workplace environments. Experienced with employee relations, recruitment coordination, and administrative support. Uses effective communication and organizational skills to streamline HR processes. Knowledge of HR policies and compliance ensures smooth operations and employee satisfaction.
Overview
9
9
years of professional experience
1
1
Certification
Work History
HR Assistant
Enva Scotland
11.2023 - Current
- Documented human resources records and maintained confidentiality of sensitive personal information.
- Updated Human Resources Information System (HRIS) database, maintained data accuracy and assisted with system changes.
- Ensured accuracy of personnel records by meticulously maintaining confidential files and databases.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Partnered with management team to coordinate on-boarding and off-boarding processes.
- Managed benefits administration, ensuring accurate enrolment and providing helpful resources for employees.
- Assisted in talent acquisition by conducting comprehensive job analyses and creating accurate job descriptions.
- Processed employee termination paperwork at direction of supervisory staff.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
- Scheduled and coordinated interviews between hiring managers and potential candidates.
- Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
- Participated in recruitment and selection process for new hires.
- Checked references for potential candidates.
- Conducted exit interviews with terminated employees.
- Created job descriptions on boards for vacant jobs.
- Responded to employee inquiries regarding benefits and other HR topics.
- Compiled employee records from individual departments to maintain central files.
- Helped employees register for benefits programs using online portals.
- Converted employee status from temporary to permanent.
- Administering and drafting of employment contracts, offer letters, and changes to terms and conditions of employment, HR documents ,creating of new templates and updating existing ones.
- Playing key role in improving HR processes for different HR tasks.
- Assisting and providing answers to all HR and payroll related enquires from employees.
- Responding to reference request from leavers and their prospective organizations.
- Actioning leavers on HR system and closing leavers IT account.
- Leading recruitment process by liaising with recruitment agencies, publishing job adverts internally and externally, and setting up interviews, vetting candidates, and issuing relevant correspondence.
- Revise and update HR policies and procedures in line with changes in employment legislation.
- Liaising with HR Generalist regarding queries about HR-related issues of more complex nature.
- Assisting Payroll department by providing relevant employee information like new starters, leavers, sickness absence, and changes to terms and conditions of employment, employee holiday entitlements.
- Managing HR shared inboxes and triaging and assigning HR related email/tickets to relevant HR team members.
- Running recruitment process full cycle from recruitment requisition approval to offer stage and issuing contract of employment.
- Attending ER meetings such as disciplinary, grievance and absence management hearings and act as note taker.
HR Administrator
Total Recruitment Group
05.2023 - 09.2023
- Built a tracker spreadsheet with over 3,000 employees that provides a snapshot of all employees and their current visa status.
- Uploaded employees visa and passport on organization approved system.
- Entered employee’s passport and visa information organization system for tracking purposes.
- Made sure employees who need visa to work and live in UK have their visa and right to work documents up to date.
- Provided guidelines to any employee who has enquires regarding visa/ right to working.
- Requested and checking new employees’ reference with referee.
- Printed and sending off monthly newsletter to employees.
- Handled on-boarding process for newly hired employees, which included distribution of all paperwork.
Receptionist
Rennie Mackintosh Hotel
05.2022 - 12.2022
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Receiving and Checking guest out.
- Resolved customer problems and complaints.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Responded to inquiries from callers seeking information.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Received, sort and distribute daily mails to residence and staffs.
- Maintained office security by following safety procedures and controlling access via reception desk and CCTV camera (Monitor logbook, issue visitors’ badges).
- Ordered front office supply and keep inventory stocks.
- Conducted periodic welfare checks on service users.
- Updated computer records and office systems.
- Updated calendars, Shifts planning and schedule meetings.
- Prepared and reviewing daily reports.
- Prepared room bills and ensuring prompt payment.
- Take reservation bookings.
- Allocating guest to their rooms and providing keys/access.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Answered central telephone system and directed calls accordingly.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
Human Resources Assistant
Fielex Wave Limited.
07.2019 - 01.2022
- Conducted new hire orientation to verify completion of appropriate paperwork, recording information on human resources database.
- Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
- Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
- Supported talent acquisition efforts by screening resumes, scheduling interviews, and performing reference checks for prospective candidates.
- Organized new employee orientation schedules for new hires.
- Supported HR Manager in strategic planning sessions focused on organizational development and growth.
- Enhanced onboarding experience for new hires by creating comprehensive orientation materials and training programs.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Organized company-wide events for team building purposes, boosting overall morale among employees.
- Maintained compliance with employment laws and regulations, conducting regular audits of HR practices.
- Coordinated with external recruiters to fill vacancies efficiently, aligning talent acquisition with organizational needs.
Office Administrator
Jescom Business Logistics Ltd
04.2017 - 05.2019
- Successfully prepared reports, letters, spreadsheet and memos.
- Supported onboarding process for new hires, facilitating smooth transition into team.
- Planned and coordinated on-site and off-site meetings.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
- Boosted productivity by prioritizing tasks, managing schedules, and coordinating meetings for staff members.
- Processing customer shipping/delivery documents and making sure they are all information there in are correct.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.
- Arranging alternative shipping route/ methods in order to meet up with delivery time and boost productivity.
- Attending to all enquiries regarding customer shipping.
Printing out waybills and making sure all necessary document needed for delivery are available in timely manner. - Contributed to a positive work environment by fostering strong working relationships among colleagues.
Administrative Assistant
GPG Limited.
10.2015 - 03.2017
- Ordered and distributed office supplies.
- Managed travel and expense reports for department team members.
- Organized office events such as holiday parties or team-building activities, promoting positive company culture and boosting employee morale.
- Performed administrative duties such as filing and photocopying documents.
- Taking and making calls to customers and contractors.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Typed and dispatched monthly newsletters to contractors
- Monitored employee time sheets
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure smooth integration into team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Updated records and scheduled vehicles for maintenance.
- Scheduled weekly drivers training meeting and toolbox talk.
- Updated employees’ medical records and informing them of their next official medical appointments.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
Education
Master of Science - Human Resources Management
University of The West of Scotland
Glasgow, United Kingdom11.2023
Bachelor of Arts - Philosophy
Ekiti State University
Ado-Ekiti, Nigeria01.2016
Skills
- Benefits Administration
- HR Policies Compliance
- HR software proficiency
- Recruitment Management
- New employee onboarding
- HRIS database management
- Microsoft Office and DocuSign
- Payroll Processing
- Online position posting
- Human Resource Information System HRIS
- Termination Procedures
- Relationship Building
- Compliance Reporting
- Interpersonal Communication
- Human Resources Support
- Employee Relations
Certification
- Certified HR, CIPD - 2023
Languages
English
Native language
English
Proficient
C2
Work Preference
Work Type
Full TimeContract WorkWork Location
HybridRemoteImportant To Me
Career advancementWork-life balanceCompany CultureFlexible work hoursHealthcare benefitsWork from home optionPaid time offPaid sick leavePersonal development programsTeam Building / Company RetreatsWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Software
Workday
Advance TMS
HRIS
Sharepoint
Pinpoint
Interests
Reading
Research
Fishing
Cooking
Camping
Timeline
HR Assistant
Enva Scotland
11.2023 - Current
HR Administrator
Total Recruitment Group
05.2023 - 09.2023
Receptionist
Rennie Mackintosh Hotel
05.2022 - 12.2022
Human Resources Assistant
Fielex Wave Limited.
07.2019 - 01.2022
Office Administrator
Jescom Business Logistics Ltd
04.2017 - 05.2019
Administrative Assistant
GPG Limited.
10.2015 - 03.2017
Master of Science - Human Resources Management
University of The West of Scotland
Bachelor of Arts - Philosophy
Ekiti State University
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