OPHELIA SEWAH BOATENG
Southall,Middlesex
Summary
Highly skilled professional with extensive expertise in advanced Microsoft Office applications, including MS Teams, Webex, Zoom, and Skype. Proficient in document management systems such as iManage and SharePoint, with a strong background in legal processes including notarisation, legalisation of documents, and property transaction management. Demonstrates exceptional organisational skills through effective diary management, meeting organisation, and event planning. Adept at client liaison and correspondence, ensuring seamless communication and efficient handling of enquiries. Committed to maintaining high standards of accuracy in report drafting, proofreading, and document comparison. Career goals include leveraging skills in a dynamic environment to enhance operational efficiency and client satisfaction.
Organised and dependable Executive Assistant with 20 years of experience. Successful at managing multiple priorities with positive attitude. Willing to take on greater responsibilities to meet team goals.
Overview
27
27
years of professional experience
6
6
years of post-secondary education
Work history
Looking after my Mother/voluntary work
04.2022 - 12.2024
- Whilst looking after my mother I got involved with voluntary work raising funds for an orphanage in Cameroon which I am currently also partially involved with
Executive Assistant
British Standards Institution
02.2020 - 03.2022
- Supporting Group General Counsel & Company Secretary, legal team and managing executive office
- Organising board and executive meetings, drafting agendas and minutes, supporting board meetings
- Successfully managing complex travel arrangements for senior executives ensuring seamless coordination such as flights from the UK to Singapore and from Singapore to New York with pick up from home and airport with accommodation and working with agents to get the most cost-effective pricing options
- Organising conference calls and meetings with external stakeholders across different time zones via MS Teams, Skype and Webex
- Dealing with expenses and external lawyers’ invoices, organising team events, managing complex diaries and inboxes, providing support to other executive and non-executive directors
- Carrying out research and drafting reports and being the main point of contact for department
- Keeping colleagues globally informed of any changes brought about by any research or laws
Legal PA (contract)
Gateley Legal
11.2019 - 01.2020
- Supporting 3 partners and 5 lawyers in the real estate and property development department carrying out all duties involved in property transactions such as Land Registry and Searchflow searches; Land Registry registrations and filing SDLT online
- Arranging meetings and preparing meeting materials, travel and client events
- Being the main point of contact, dealing with client queries, managing diaries and inboxes, drafting correspondence to clients
- Communicating with clients in relation to exchange of contracts, completion dates and dealing with any finance issues such drafting completion statements and arranging transfer of funds at completion and preparing client billing and accompanying correspondence
PA/Paralegal
Harold Benjamin Solicitors
09.2017 - 11.2019
- Supporting senior partner on all PA duties such as diary management, arranging travel, client meetings and events, preparing PowerPoint presentations for meetings and pitches, drafting letters and emails to clients, being the main point of contact for partner and dealing with client queries
- Also carrying out commercial and residential property transactions, refinancing and leasehold transactions
- Working autonomously on plot sale transactions and leasehold registrations, carrying out pre-completion searches, Land Registry and Searchflow searches
- Carrying out post-completion duties such as Land Registry registrations, SDLT filing, charge registrations at Companies and at Land Registry
- Keeping client up to date with progress of their matter and answering any concerns they may have especially in relation to leasehold registrations, exchange of contracts, completion dates and any issues relating to completion monies and at completion of matter preparing client billing and correspondence
Corporate Paralegal (contract)
Jirehouse
10.2016 - 08.2017
- Working closely with firm’s principal and other solicitors in corporate transactional matters
- Carrying out Companies House searches and filings, completing company statutory books, stock transfer forms and share certificates
- Drafting confidentiality agreements, disclosure letters, legal charges, loan notes, income notes, board minutes and shareholder resolutions etc
- Carrying out legal research and drafting reports
- Attending client meetings and taking notes
- Communicating with clients keeping them abreast of how their matter is progressing especially in relation to company registration, filing of company accounts etc
- Preparing client bills with correspondence at completion of matters
Volunteer Assistant Caseworker
Hillingdon Law Centre
08.2016 - 10.2016
- Working alongside lawyer dealing with employment law and housing matters
- Interviewing new clients and drafting attendance notes, drafting client care letters, ET1, COT3 and settlement agreements
- Preparing trial bundles, attending court with Counsel and taking notes of proceedings
Caseworker (contract)
Sweetman Burke & Sinker
06.2015 - 09.2015
- Preparing trial bundles, attending court with Counsel and taking notes of proceedings
- Reading correspondence and reports and drafting letters to clients and the other side’s solicitors
- Completing lasting powers of attorney, oaths and inheritance tax forms
- Completing matrimonial forms
- Attending client meetings and taking notes
Various Firms - contract roles whilst studying for law degree part time
12.2010 - 09.2015
- Worked as a temporary legal PA in various areas of law for periods of one to three months at a time (often going to the same firms) at firms such as Russell Cooke, Allen & Overy, Herbert Smith, Brecher etc
- And in the contract roles listed below from Unilever Plc to Sweetman Burke & Sinker
Executive Assistant (contract)
Nexen Petroleum U.K. Limited
11.2014 - 04.2015
- Supporting director of legal and seven other lawyers in the legal department
Legal PA (contract)
SGH Martineau
07.2013 - 04.2014
- Supporting head of corporate finance and providing assistance to the real estate and restructuring & insolvency departments
Legal PA (contract)
Lewis Silkin LLP
08.2011 - 04.2012
- Supporting head of real estate & construction, a partner and senior associate
Executive Assistant/Legal Database Administrator (contract)
Unilever Plc
12.2010 - 06.2011
- Supporting four global general counsels
Residential lettings agent
Self-employed
11.2008 - 11.2010
- Gave this up to pursue legal studies
Legal PA
Blake Lapthorn Tarlo Lyons
04.2004 - 09.2008
- Supporting head of corporate finance and three partners; two in Employment and one dealing with FSA regulatory issues
Float Secretary
Manches
08.2001 - 03.2004
- Providing support as required to partners and senior lawyers
Legal Secretary
Field Fisher Waterhouse
10.1997 - 07.2001
- Supporting senior associate and two other lawyers in the real estate department, being the main point of contact, dealing with client queries, arranging exchange of contracts, completion, drafting completion statements and organising transfers of funds to parties and preparing client bills with correspondence at completion of matters amongst other things
Education
LL.M - Legal Practice Course
The University of Law
London Bloomsbury 09.2015 - 06.2016
LLB - Law
University of London, Birkbeck College
London Bloomsbury 10.2011 - 06.2015
Btec National Diploma - Computer Studies
City of Westminster College
London Paddington 09.1990 - 06.1992
Skills
- Advanced Microsoft Office skills
- MS Teams
- Webex
- Zoom
- Skype
- Adobe Sign
- DocuSign
- Worksite
- InterAction
- SharePoint
- Workshare
- Deltaview
- Partners for Windows
- Elite
- IManage
- Searchflow
- Laserforms
- Oyez forms
- Land Registry Portal
- Osprey
- Concur
- Carpe Diem
- Diary management
- Email management
- Call screening
- Meeting organization
- Event management
- Travel arrangement
- Visa processing
- Itinerary creation
- Expense management
- Board meeting organization
- AGM organization
- Seminar organization
- Pitch organization
- Training organization
- PowerPoint presentation creation
- Agenda drafting
- Minutes drafting
- Companies House searches
- Company filings
- Statutory register maintenance
- Notarisation
- Legalisation of documents
- Research
- Report drafting
- Proofreading
- Client billing
- Client correspondence
- Client liaison
- Property transaction management
- Contract exchange
- Completion duties
- Enquiry handling
- Completion statement preparation
- Fund transfer organization
- Land Registry filing
- Searchflow submission
- SDLT filing
- Lease drafting
- Sale agreement drafting
- Audio typing
- Copy typing
- Document amendment
- Document comparison
- Photocopying
- Scanning
- Faxing
- Filing
- Client onboarding
- AML processes
- Membership renewal
- Database maintenance
- IT issue resolution
- User access request
Affiliations
- Reading, cooking for friends and family and volunteering.
Timeline
Looking after my Mother/voluntary work
04.2022 - 12.2024
Executive Assistant
British Standards Institution
02.2020 - 03.2022
Legal PA (contract)
Gateley Legal
11.2019 - 01.2020
PA/Paralegal
Harold Benjamin Solicitors
09.2017 - 11.2019
Corporate Paralegal (contract)
Jirehouse
10.2016 - 08.2017
Volunteer Assistant Caseworker
Hillingdon Law Centre
08.2016 - 10.2016
LL.M - Legal Practice Course
The University of Law
09.2015 - 06.2016
Caseworker (contract)
Sweetman Burke & Sinker
06.2015 - 09.2015
Executive Assistant (contract)
Nexen Petroleum U.K. Limited
11.2014 - 04.2015
Legal PA (contract)
SGH Martineau
07.2013 - 04.2014
LLB - Law
University of London, Birkbeck College
10.2011 - 06.2015
Legal PA (contract)
Lewis Silkin LLP
08.2011 - 04.2012
Various Firms - contract roles whilst studying for law degree part time
12.2010 - 09.2015
Executive Assistant/Legal Database Administrator (contract)
Unilever Plc
12.2010 - 06.2011
Residential lettings agent
Self-employed
11.2008 - 11.2010
Legal PA
Blake Lapthorn Tarlo Lyons
04.2004 - 09.2008
Float Secretary
Manches
08.2001 - 03.2004
Legal Secretary
Field Fisher Waterhouse
10.1997 - 07.2001
Btec National Diploma - Computer Studies
City of Westminster College
09.1990 - 06.1992
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