OLUSEYE ADEOLU AJANI
Summary
Driven Document Controller with14 years of success in digital file management and a proven history of streamlining documentation procedures. Adept at mentoring team members on document workflows while maintaining accuracy and quality in all aspects of document control. Experienced in managing company and project documents from creation to distribution, ensuring consistency and traceability. Skilled at developing training systems and conducting workshops to improve team performance. Known for tackling administrative tasks with positivity and efficiency, contributing to special projects and supporting overall business growth. Demonstrates a growth mindset and a willingness to help teams move the business forward with any task.
Proven ability to oversee large-scale documentation projects, optimize processes, and develop efficient document management systems. Strong communicator with leadership skills, focused on improving documentation processes based on lessons learned, and passionate about continuous improvement and high-quality outcomes.
Overview
14
14
years of professional experience
1
1
Certification
Work History
PDG Document Manager
GE Vernova
05.2023 - Current
- Led documentation teams and managed resource allocation to meet project documentation needs, adhering to project budgets and timelines.
- Developed and maintained the document management system, leveraging PTC Windchill tools to enhance efficiency and compliance.
- Implemented lean document control processes, producing Key Performance Indicators (KPIs) to ensure consistent reporting across multiple global projects.
- We reviewed and optimized project documentation, ensuring maximum utilization of standardized templates and document control practices.
- Directed creating and maintaining document procedures and templates, facilitating the smooth operation of documentation workflows.
- Conducted training sessions on the Documentation Management System (DMS) for the HVDC product group to improve team proficiency.
- Championed adherence to GE quality procedures, work instructions, and document control processes, ensuring high documentation standards.
- Led workshops to promote best practices for documentation creation, focusing on quality and compliance with established procedures.
- Spearheaded continuous improvements to documentation processes, utilizing lessons learned to optimize future projects.
- Chaired a change board to implement modifications to existing templates and develop new templates as required.
- Represented the HVDC business unit in GE’s global document control forums, contributing to the development of best practices.
- Key Achievements:**
- Successfully streamlined documentation processes, reducing document errors by 3 and improving overall project delivery efficiency.
- Led the development of a standardized document control process, resulting in a 95% increase in documentation accuracy across projects.
- Implemented a document control training program that improved team performance and reduced onboarding time by 10%.
- Supported project managers by maintaining up-to-date records of project progress, enabling informed decision-making throughout the project lifecycle.
Doument Controller
Centrica
05.2021 - 05.2023
- Eliminated downtime and maximized revenue by providing top project quality control.
- Led projects and analyzed data to identify opportunities for improvement.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Preparing electronic document management systems for new projects and maintaining-existing projects.
- Managed training courses, setup and maintenance for document control systems. Maintained document control system including work instructions, procedures and associated databases.•
- Assessed impact of emerging technology and system upgrades on workflow. Updated and created drawings using Corel Draw, Solid Works, AutoCad and controlled firmware files.
- Verified continuity among corporate and divisional work teams by documenting and communicating actions, irregularities and continuing needs.
- Converted documents from one application to another, including cleaning, formatting and applying styles as needed.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.
- Prepared a variety of different written communications, reports and documents to ensure smooth operations.
Document Control
ExxonMobil
12.2012 - 02.2021
- Preparing electronic document management systems for new projects and maintaining existing projects.
- Managed training courses, setup and maintenance for document control systems.
- Maintained document control system including work instructions, procedures and associated databases.
- Assessed impact of emerging technology and system upgrades on workflow.
- Updated and created drawings using Corel Draw, Solid Works, AutoCad and controlled firmware files.
- Verified continuity among corporate and divisional work teams by documenting and communicating actions, irregularities and continuing needs.
- Converted documents from one application to another, including cleaning, formatting and applying styles as needed.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
- Monitored and created control reporting to track performance of system and process integrity, vendors, internal workflows and SLAs.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Exposure in Engineering design office, experience in leading small group of 8 Document Controllers, managing Site Document Control team, in addition to execution of typical document control duties to increase efficiency by 15%.
- Complied with safety regulations in terms of document control, strictly following all corporate procedures and federal rules
- Properly prepared and shipped records for storage at offsite facilities
- Provided detailed project management control documents for oversight of key projects
- Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
- Modified and maintained tools to support operations and business process creation using Adobe Acrobat, SharePoint, Excel and Access capabilities.
- Led projects and analyzed data to identify opportunities for improvement.
- Eliminated downtime and maximized revenue by providing top project quality control.
Telecom Switch Engineer
Communication Network Support Services Limited (CNSSL)
03.2012 - 12.2012
- Configuration and installation of application software, antivirus program and operating systems.
- Managed and planned installation projects on various levels for multiple locations.
- Maintained procedures and ensured system integrity, availability, and reliability.
- Determined network inefficiencies and for resolved problem.
- Developed engineering and implemented work packages, worked with various other departments and functions.
- Repaired onsite AC/split packs, cabling and cable termination.
- Managed quality assurance program, including on-site evaluations, internal audits and customer surveys.
- Developed and implemented performance improvement strategies and plans to promote continuous improvement and improve productivity 10%.
- Used coordination and planning skills to achieve results according to schedule.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Demonstrated self-reliance by meeting and exceeding workflow needs
IT Engineer
Micro fix IT Group, Microfix Ltd. UK
12.2010 - 12.2011
- Provided secondary training to personnel struggling with technological tools and systems.
- Executed troubleshooting and server support, including in-person and remote situations.
- Diagnosed malfunctions in Computer systems and Software, directing support tickets to appropriate personnel for remediation.
- Monitored ongoing technical compliance with applicable laws and regulations.
- Provided technical support in both on-site and telephone consultations.
- Performed scheduled service work, including installations, testing and repairs.
- Commissioning and decommissioning system hardware
- Identified and defined hardware and software faults for stakeholders, recommending appropriate remediation or replacement work orders
Education
MSc - Computer And Information Systems
Information Systems, Kingston University
Kingston Upon Thames 03.2012
Bachelor of Technology - Agricultural Engineering
Ladoke University Of Technology (LAUTECH)
Nigeria03.2009
Skills
- Adobe professional
- MS Office
- SharePoint
- Extensive EDMS experience
- Object-Oriented Programming E-commerce
- Web development
- Document management
- Network
- Object-Oriented Programming
- Operating systems
- Document control systems
- Verifying documentation
- Workflow documentation
- Process control
- Assessment reports and other documentation
- ACONEX EDMS user
- PTC Windchill user
Accomplishments
- Resolved product issue through consumer testing.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Collaborated with team of 35 in the development of Asabo Restoration Brownfield Project.
- Collaborated with team of 38 in the development of Erah North Phase 2 Greenfield Project.
- Supervised team of 8 staff members.
- created information management plan and implemented information management best practices in te entire organization(centrica)
- supporting on a document control level for multi-tech projects Grange project and university hospital heartlands project NHS foundation trust.
Certification
- Cyber Security Awareness
- Office Ergonomics
- Record Management
- Hearing Conservation
- Waste Management
- Food Safety Awareness
- Effective Time Management
- Personal Protective Equipment
- Document Management System
- Business Management Practices.
- Management and Protection of Information
- Electronic documentation management system
- ACONEX EDMS training
Timeline
PDG Document Manager
GE Vernova
05.2023 - Current
Doument Controller
Centrica
05.2021 - 05.2023
Document Control
ExxonMobil
12.2012 - 02.2021
Telecom Switch Engineer
Communication Network Support Services Limited (CNSSL)
03.2012 - 12.2012
IT Engineer
Micro fix IT Group, Microfix Ltd. UK
12.2010 - 12.2011
MSc - Computer And Information Systems
Information Systems, Kingston University
Bachelor of Technology - Agricultural Engineering
Ladoke University Of Technology (LAUTECH)
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