Ogaga Ichofu
Rochester,Kent
Summary
Diligent Document Controller with over 17 years of experience in Document and Data management for continued smooth operational running of Projects. Expertly multitasking for consistent organization in a fast-paced environment.
Overview
15
15
years of professional experience
1
1
Certification
Work history
Document Controller
STRABAG UK
London
11.2020 - Current
- Using EMT(EDRMS), providing document control support to the Area
- East team
- Control and Manage the RFI / TQ and FCD using CEMAR,
- ProjectWise and Zutec
- Providing weekly reports on outstanding RFI'S, responses and close out
- Co-ordinate bi-weekly RFI meetings with Design house, HS2, and
- NR
- Maintain RFI registers to HS2 and Design House
- Issue project deliverables using Asset wise and EMT for review to relevant project leads
BIM Implementation, Document Controller
Power
Networks
08.2019 - 07.2021
- London
- Working within the BIM CAD and Document control team to oversee
- UKPN Services document management systems and also ensuring the application of document control standards and procedures that meet UKPN Services business, Client requirements
- Assisting project teams with audits, reports and ensuring compliance to process and procedures
- Coordinate the review of documents, updating relevant document transmittal registers, collate and report on risk reports and registers
- Control Information flows with supplier observing document control requirements
- Ensure all legislative, UK Power Networks Services and contract requirements are maintained within a central library
- Ensuring all policies, procedures and forms go through the appropriate approval process
Document & Data Control Manager Telent
London
07.2018 - 08.2019
- Providing a professional, accurate and reliable data and document
- DocElite
- Aconex control support to all Project Managers their respective Teams
- EB Providing and assisting Programme Manager, Project Managers with
- EPFM / Documentum weekly document status Reports,
- Business Collaborator Planning, forecast of deliverables and work schedule
- Siemens TeamCenter Process, procedure and EDRMS system Management
- Working closely with project managers, providing documentation
- Assurance and quality management ensuring timely submission of regular high level status reports
- Managing the Engineering change control process
- Upload and download of documents, submission of design packages to client for review and approval
- Managing, training, assigning tasks and supervision of Document controllers
- Weekly Catch-up meetings with team to evaluate workloads and resolve data management issues
Document & Data Controller
BAM Nuttall/Taylor Woodrow
London
10.2017 - 06.2018
- Providing a professional, accurate and reliable document control support to the Project Red-line and As Built teams
- Working closely with the PM to Update processes and programme documentation as required
- Submission of Redline drawings for Acceptance and review to LU
- Upload of redline drawings, Mark ups, Sketches on Asite for
- Submission
- Upload of sub contactors drawings, Communications, RFIC, Test
- Certificates, Snags List and NOWRI'S
- Deal with sub-contractors queries, comments log,
- Co-ordinate and Collate data from suppliers and design leads Track and Monitor changes to asset information and providing Adhoc asset management and configuration duties
- Responsible for the population and storage of Asset Data register
- Running weekly reports for the project team leads on outstanding redline drawings, snags and documentation
- Scanning, storage and Archiving of all project documentation from inception to handover
Document & Data Control Lead
EDF Energy
London
01.2015 - 10.2017
- Provide a professional, accurate and reliable document control support to a Project Manager and Team
- Assist a Project Manager and Team in the migration of their data from the network drives into the designated electronic document management system (EDRMS)
- Provide a Project Manager and Team with guidance on how to use the designated EDRMS
- To provide and maintain an organized electronic NNB filing system consistent with NNB Management Arrangements, so that information is readily available and easily accessible
- Ensure a Project Manager and Team operates within the NNB document control system Expedite reviews, comments and responses of documentation and correspondence from NNB, AE, Contractors and third parties to support the achievement of the project timeline -Plan and priorities own work to meet deadlines
- Supervise NNB Assistant Document Controllers and effectively delegate tasks and pass on information
- Manage, capture, control, store, and disseminate all relevant current and historical documentation within NNB
- Support the integration of NNB's document management system with its wider information management needs
- Represent the Document Management Team in meetings
- Maintain a focus on continuous improvement in Document
- Management Team's performance, processes, and procedures
- Produce and interpret management reports on performance
- Log and quality assure incoming and outgoing documents and communications, producing and issuing transmittals to provide an auditable trail for all documentation
- Projects worked on
- Hinkely Point C (New Nuclear Build Power Generation)
- Sizewell
Lead Document Controller
CHORUS /BYRNE GROUP
London
11.2014 - 01.2015
- London
- Using Aconex (EDRMS), providing document control support to the relevant team
- Setting up of contractors, designers Aconex accounts and organizing training for both contractor and client teams
- Setting up of Samples and record storage, workflow process and procedures
- Setting up of drawing racks and filing structure for both electronic and hardcopy files
- Management of access and system rights for both the contractor and client teams
- Monitoring and producing weekly reports for project team
- Filing, scanning, ordering of stationeries and PPE gears for the team.
Document Controller
Crossrail
London
08.2014 - 11.2014
- Using Livelink, eB or other Corporate Document Management
- System, providing document control support to the relevant team
- Generate reports as required, showing document handling performance, continuity and traceability of information being received and delivered to both internal departments and external organizations
- Providing support and advice on document management to project teams in order to maintain consistency in the control, distribution and recovery of information
- Comply with the standards, processes and tools provided to deliver secure and long-term management of documents
- Ensure that all documentation within the assigned project or programme area is stored and managed according to the relevant corporate procedures
- Ensure that all personnel within the assigned project or programme are familiar with the relevant document management procedures and use of Livelink, Eb or other Corporate Document Management
- System
- Apply defined and documented Document Control processes
- Check and confirm the validity of managed documents, utilizing manual and/or electronic systems
- Providing ‘super user' support to the assigned project or programme personnel
- Monitoring the delivery of control documents by projects for quality and timeliness and report on exceptions
- Monitor any actions or deadlines required
- Ensure comments are tracked and recorded and accurate tracking of document status
- Co-ordinate and monitor deliverables from internal and external parties (contractors/sub-contractors)
- Identify variances to planned document issue/approval to ensure that
- Project Managers have the information they need to keep projects on time and to budget
- Comply with instructions about legal, regulatory, contract and business requirements.
Document Controller
Tatehindle Architects
London
07.2014 - 08.2014
- Maintain a document and drawing filing system in DocElite, 4Projects, Aconex and paper based as required Assist project team in areas of document and samples control
- Supervise and monitor document distribution
- Update and maintain the document control system
- Archive all project documentation and control procedures
- Distribute projects documents to relevant parties
- Coordinate, participate in associated meetings with professional team and clients
- Handover documentation and HSE Files to the client
- The provision of documentation management services including records keeping, project library and project archiving services
Document Controller
Balfour Beatty
Ashford
06.2014 - 07.2014
- Maintain a document and drawing filing system in BIW and paper based as required
- Implement procedures to provide a satisfactory and efficient document control system
- Assist project team in areas of document and samples control
- Assist in the preparation and compilation of consolidated project manuals
- Supervise and monitor document distribution
- Update and maintain the document control system
- Generate reports relating to the document management system as required
- Identify improvements in the system and providing recommendationsArchive all project documentation and control procedures
- Distribute projects documents to relevant parties
- Coordinate, participate in associated meetings with professional team and clients
- Collate relevant documentation for O&M manual creation, liaise with sub-contractors and manage the process to hand over
- Prepare Handover documentation and HSE Files to the client
Lead Document Controller
Transport For London
London
12.2011 - 05.2014
- The focal point within the Capital Programmes Directorate for the orderly management and control of all documents, data and information created or received within the relevant team
- Using Livelink or other Corporate Document Management System, provide document control support to the relevant team
- Generate reports as required, showing document handling performance, continuity and traceability of information being received and delivered to both internal departments and external organisations
- Provide support and advice on document management to project teams in order to maintain consistency in the control, distribution and recovery of information
- Comply with the standards, processes and tools provided to deliver secure and long-term management of documents
- Management, storage and recovery of documents as defined by procedures, Ensuring a continual flow of work to clear peaks in load
- Help colleagues to use the document control system and Escalate non-compliance issues where necessary
- Ensure that all documentation within the assigned project or programme area is stored and managed according to the relevant corporate procedures
- Ensure that all personnel within the assigned project or programme are familiar with the relevant document management procedures and use of Livelink or other Corporate Document Management System
- Provide ‘super user' support to the assigned project or programme personnel and Monitor the delivery of control documents by projects for quality and timeliness and report on exceptions
- Ensure that Project teams Comply with instructions about legal, regulatory, contract and business requirements
- Upload, manage all documents within the SharePoint library and also publish weekly reports to contractors and the project team for information and review
- Archiving of all project documents and records using SharePoint to track, classify, secure and store all relevant project files
- Produce handover documentation for operations and project closure (O&M manual)
- Using Maximo to manage planned and unplanned work activities, recording of actuals, initial work requests through completion
- Using Maximo to efficiently track and manage asset and location data for the team
- Projects worked on
- Project, Stage 2 & 5(Stations Upgrade) Delivery Works for The Circle & District Lines, Metropolitan, and
- Hammersmith and City Lines
- One Person Operation TTCCTV (OPO)
- Project, Train Arrestors Project
- (London Underground), Legacy
- Signalling Project, (SSR Upgrade Infrastructure Portfolio)
Document Controller
Colas Rail
London
09.2011 - 12.2011
- Setting up of Project document system and filling and archiving
- Structure
- Provide support and advice on document management to project teams in order to maintain consistency in the control, distribution and recovery of information
- Assisting in the development, documentation, implementation, promotion and support of project/programme office processes to generally improve project's performance across the board Maintenance of security levels, access and permissions rights to internal and client databases to comply with data protection act and auditable standards
- Registration and electronic management of New Templates for
- Forms, Documents, Correspondence
- Projects worked on:
- East Grinstead Platform Lengthening Project, Swindon to Kimble
- Track Replacement
Document Controller
Bouygues UK
London
03.2008 - 09.2011
- Setting up filing systems and ensuring all certifications, drawings and procedures are logged, stored, coded and copied in specific areas;
- Ensure that all technical documentation is processed in good quality output with target date requirement;
- Uploading drawings like SDA, PTS, RFI and NCR in a PDF and CAD format to our external exchange platform using Project Centre and internal platform using Edoc to our consultants, architects, engineers and sub-contractors;
- Releasing documents for approval to all consultants and engineers and in control of master design documents appropriate to the point of initial release(master file - paper or electronic copy)
- Setting up filing systems and ensuring all certifications, drawings and procedures are logged, stored, coded and copied in specific areas;
- Ensure that all technical documentation is processed in good quality output with target date requirement;
- Uploading drawings like SDA, PTS, RFI and NCR in a PDF and CAD format to our external exchange platform using Project Centre and internal platform using Edoc to our consultants, architects, engineers and sub-contractors;
- Releasing documents for approval to all consultants and engineers and in control of master design documents appropriate to the point of initial release(master file - paper or electronic copy)
Education
APMG -
2013
Bachelor of Science - Civil Engineering
University of Benin
2003
Skills
- PRINCE2 Foundation
- Knowledge of document
- Management,
- Archiving, retention and processing
- Systems
- Understanding of the construction
- Process, including design,
- Operations and programming
- Excellent knowledge of Contract
- Management
- Project Support and Management
- Excellent customer service attitude
- A good team player
- Excellent interpersonal and
- Communication skills
- Accuracy, speed & attention to
- Detail with inputting data
- Competency with
- Microsoft
- Packages - word, excel and
- PowerPoint
- Competency to manage electronic
- Mail and filing systems
- Project planning, change control,
- Risk and issue management
- ADDITIONAL
- INFORMATION
- Packages / software used:
- Project Centre / Edoc
- BIW Conject
- 4projects
- Livelink
- Excel Registers
- Asite
- SharePoint
- Thorough version control
- GDPR compliance
Certification
Diploma in Information Management
Certificate in Administration
Languages
English
Fluent
Timeline
Document Controller
STRABAG UK
11.2020 - Current
BIM Implementation, Document Controller
Power
Networks
08.2019 - 07.2021
Document & Data Control Manager Telent
07.2018 - 08.2019
Document & Data Controller
BAM Nuttall/Taylor Woodrow
10.2017 - 06.2018
Document & Data Control Lead
EDF Energy
01.2015 - 10.2017
Lead Document Controller
CHORUS /BYRNE GROUP
11.2014 - 01.2015
Document Controller
Crossrail
08.2014 - 11.2014
Document Controller
Tatehindle Architects
07.2014 - 08.2014
Document Controller
Balfour Beatty
06.2014 - 07.2014
Lead Document Controller
Transport For London
12.2011 - 05.2014
Document Controller
Colas Rail
09.2011 - 12.2011
Document Controller
Bouygues UK
03.2008 - 09.2011
APMG -
Bachelor of Science - Civil Engineering
University of Benin
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