NIRALA BEGUM
Barking,BDG
Summary
A highly motivated conscientious individual, who has driven, is organised and committed to the achievement of high standards with excellent communication and people skills, is computer literate, who can work well in a team as well as independently. Presently seeking a challenging opportunity within a reputable organisation positioned for strong growth who will assist me to develop personally as well as professionally.
Overview
28
28
years of professional experience
Work History
EA
05.2023 - 12.2023
- CEO Muslim Aid
- Inbox and diary management, meeting management, minute taking, boards packs and board facilitating and minute taking, actions and follow ups, various project assistance, processing invoices, implementation and deciding better and more ways efficient of working.
Research Administration Executive
Rathbones
01.2023 - 03.2023
- Collate and distribute Agenda items, attending committee meetings, working groups, cloud, and regional meeting to take minutes and action items,Management of a generic inbox and specific inbox,Meeting management with internal external stakeholders, preparation of meeting packs.
Executive Assistant
Marsh McLennan
10.2022 - 11.2022
- Diary management, meeting management, minute taking, travel booking.
Drax – Commercial Coordinator
06.2022 - 07.2022
- Travel booking, expenses, meeting and diary management.
Arden and Gem / NHS England
01.2022 - 03.2022
- Diary management, travel management, minute taking, collecting agenda items, creating and distributing agenda items.
EA
Tavistock and Portman Clinic, NHS
09.2021 - 12.2021
- Arrange meetings, process invoices, involved in the administration in meetings such as keeping logs, updating actions logs, minute taking, gathering and logging agenda items for various meetings, involved in sensitive RFQ’s requiring utmost ability to remain discreet, updating and helping compile succession planning with PM for various post, assisting with admin at the flu clinics, making occupational health referrals.
Executive Assistant
RGA UK
06.2021 - 08.2021
- Provide support to the MD of UK and the MD EMEA, diary management, arranging meetings with external and internal clients via Teams or Zoom, arrange travel, invoice and expenses processing using PeopleSoft, using CRM for trip notes, collating reports and then producing monthly executive meeting report, recording and uploading Townhall presentations using Microsoft Stream and uploading on Teams.
Executive Assistant
NEST Pensions, FTC
03.2020 - 05.2021
- Provide support to the Director of Employer and Intermediary Experience, Head of Marketing and Head of Member Experience, diary management, full meeting co-ordination, organize monthly team meeting, monthly forum, objective and pdp meetings, manage project file in coloration with all team members , coordinate monthly project review meetings, arrange multiple team huddles, managing invoice tracker, champion for Business Continuity Plan, coordinate biweekly meetings, take minutes and actions in meetings, follow up on actions, keeping a tracker for agenda items requested, taking active role in Business support meetings filing away minutes, logging action and decks used in meetings, setting up reminders and meetings with team to complete files, Risk Coordination role, coordinate team activity for member panel quarterly meetings, ensure all IT is working and to manage slide sharing and distribution in meetings, using P2P to raise purchasing orders , producing weekly late payment reports and quarterly governance reports
Executive Assistant
Credit Suisse
03.2019 - 01.2020
- Provide support to CTO and Chief of Staff and COO, extensive diary management in a fast paced environment with competing and moving priorities, assist with presentations using Power Point and Excel, expenses and travel booking using Concur, SharePoint management, approval of team leave, record and update travel and holiday logs, minute taking and follow up actions on monthly management committee, working collaboratively with Chief of Staff, Liaising with international colleagues on events and complex meeting scheduling ,mid- year reviews etc.
Executive Assistant
British American Tobacco
01.2019 - 02.2019
- Provide Support to Head of Mergers and Acquisitions, support with extensive diary management, set up of meetings, minute taking, expenses, assisting with presentations.
Executive Assistant
Department of Work and Pensions
11.2018 - 01.2019
- Provide support to CFO of Single Financial Guidance Body and to the Director of HR, Intensive diary management, full inbox management, minute taking at committee meetings, putting together board packs, coordinating meetings, booking travel, putting together packs and detailed itineraries, booking courses, creating PowerPoint presentations, copy typing, editing documents, liaising with various government bodies.
Practice Executive
Ashurst
08.2018 - 10.2018
- Provide support to 4 Partners, generation of bills, processing of invoices, production of WIP reports, printing, scanning, arranging meetings, document editing, proof reading, processing expenses, opening files, carrying out compliance checks, copy typing, data entry, time entry, approving annual leave.
PA
AXA Insurance Group Information Security
05.2016 - 08.2018
- Provide full PA Support to Global Head of Strategy, Architecture and Research, Global Head of Information Security Assurance and Senior Vice President
- In box management for Global Heads, event planning, office Management, SharePoint Management, travel to Paris to attend global meetings and team building days, manage onboarding of new employees including training on office tools, PeopleSoft, People In for PDP management and objectives setting, SharePoint, ATOS to order Hardware and Software, Project support, expenses, travel and diary management and all duties listed in pervious roles
- Arrange team events for staff away days, All hands, Town Halls and Christmas team dinners.
PA/Team Assistant
Unilever
07.2013 - 04.2016
- Provide full PA support to 3 Directors and a team of national and international members, managed complex diaries and travel, including flights, accommodation and Visas, Prepared correspondence, reports, executive summaries as minute writing and their distribution, Updated and created Monthly budget reports, managed team SharePoint site and raised purchase orders frequently
- Managed expenses, booked rooms for meeting and appointments for the Directors, Organized and managed the internal and external events including team building, gate keeper for incoming mail, calls and request for introductory meetings.
Venue Sales Administrator
Earls Court & Olympia Venues
01.2013 - 05.2013
Legal PA/Administrator
Maitland Hudson & Co. LLP
03.2012 - 10.2012
Legal PA/Administrator
Sandhu & Shah Solicitors
08.2011 - 02.2012
Legal Administrator
Devonshire’s Solicitors
05.2011 - 07.2011
Legal PA/Administrator
Woodford Wise Solicitors
04.2010 - 05.2011
Social Worker
The London Borough of Tower Hamlets
03.1998 - 08.2006
Admin Officer
Tower Hamlets Health Care Trust
01.1996 - 02.1998
Education
Prince 2 Foundation certified, and Prince 2 Practitioner course attended -
05.2018
Executive Diploma -
Pitman Training Centre
11.2010
Microsoft Office packages, Word and Word Expert: Excel and Excel Expert: PowerPoint -
University of East London
06.2000
BTEC - Business and Finance
Kingsway College
06.1996
GCSE -
Skinners Company’s School for Girls
06.1991
Skills
- 7 years’ experience at senior level with directors, board members and executive members, currently assistant to a CEO office
- Meeting planning and coordination, event planning, travel planning and co ordination
- International and extensive diary management, multiple time zones
- Ability to Juggle competing priorities and remaining calm under pressure
- Proficient in Microsoft office
- Preparation of presentations, logs and trackers using PowerPoint and Excel
- Analytical thinker and problem solver with the ability to offer solutions
- Proactive with the ability to think one step ahead
- Adaptable and flexible in any given working culture, having worked with a variety of sectors both public and private
- Excellent planning and organizational skills, time management skills
- Multitasker, resourceful self-starter, chairing meetings, compere skills
- Professional and calm demeaner, working with confidentiality, date protection, equal opportunities and anti-discriminatory practices, discretion and diplomacy
- Microsoft packages, SharePoint, concur, sage, outlook, lotus notes, teams, CRM, P2P
- PERSONAL
- A person who relaxes by painting with watercolors in her spare time Is a qualified hairdresser and has trained in make up to enhance her passion for hair and beauty, occasionally freelances, at events, weddings and parties working as a hair stylist Likes to keep fit by taking part in salsa and street dance classes
Languages
English
Beginner
A1
Bengali
Intermediate
B1
Spanish
Beginner
A1
Timeline
EA
05.2023 - 12.2023
Research Administration Executive
Rathbones
01.2023 - 03.2023
Executive Assistant
Marsh McLennan
10.2022 - 11.2022
Drax – Commercial Coordinator
06.2022 - 07.2022
Arden and Gem / NHS England
01.2022 - 03.2022
EA
Tavistock and Portman Clinic, NHS
09.2021 - 12.2021
Executive Assistant
RGA UK
06.2021 - 08.2021
Executive Assistant
NEST Pensions, FTC
03.2020 - 05.2021
Executive Assistant
Credit Suisse
03.2019 - 01.2020
Executive Assistant
British American Tobacco
01.2019 - 02.2019
Executive Assistant
Department of Work and Pensions
11.2018 - 01.2019
Practice Executive
Ashurst
08.2018 - 10.2018
PA
AXA Insurance Group Information Security
05.2016 - 08.2018
PA/Team Assistant
Unilever
07.2013 - 04.2016
Venue Sales Administrator
Earls Court & Olympia Venues
01.2013 - 05.2013
Legal PA/Administrator
Maitland Hudson & Co. LLP
03.2012 - 10.2012
Legal PA/Administrator
Sandhu & Shah Solicitors
08.2011 - 02.2012
Legal Administrator
Devonshire’s Solicitors
05.2011 - 07.2011
Legal PA/Administrator
Woodford Wise Solicitors
04.2010 - 05.2011
Social Worker
The London Borough of Tower Hamlets
03.1998 - 08.2006
Admin Officer
Tower Hamlets Health Care Trust
01.1996 - 02.1998
Prince 2 Foundation certified, and Prince 2 Practitioner course attended -
Executive Diploma -
Pitman Training Centre
Microsoft Office packages, Word and Word Expert: Excel and Excel Expert: PowerPoint -
University of East London
BTEC - Business and Finance
Kingsway College
GCSE -
Skinners Company’s School for Girls
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