Nicole Butler
Papworth Everard,United Kingdom
Summary
I am a highly skilled and dedicated professional with extensive experience in office management and administration. Known for my organisational prowess and attention to detail, I possess a strong work ethic and am motivated to deliver exceptional results. With a caring nature, I prioritise the well-being of colleagues and stakeholders, fostering positive relationships and creating a supportive work environment. I thrive in fast-paced environments and possess excellent communication skills. I am confident in my ability to contribute to the success of any administrative team.
Overview
29
29
years of professional experience
6
6
years of post-secondary education
Work history
Sample Reception Administrator
SGS
Bar Hill, Cambridgeshire
01.2023 - 05.2025
- Booking in food samples for Microbiology / Chemical testing into the laboratories.
- Sensory food testing.
- I.T Programs Dawn and Spectrum.
Personal Assistant to the Preparatory Headmaster
HeronBridge College
01.2022 - 01.2023
- Coordinate and managing the Headmasters diary and office
- Typing/formatting letters
- Manage Pupil Profiles
- Processing invoices and payments to the accounts department
- Ed-Admin
- Channelling calls for the Headmaster
- Coordinate Academic Events and functions
- Processing Invoices and payments to the accounts department
- Liaise with events department: venues, functions and catering
- Typing and formatting letters, sending out parent correspondence
- Sending bulk emails/sms
- Typing of therapist/referral letters for Pupil welfare
- Coordinating round table meetings
- Liaise with therapists re: Term Calendar, Therapy Centre and rooms facility issues
- Tour bookings, correspondence and administration
- HeronBridge App: Loading information and reminders
- Academic staff meeting minutes
- HR: Setting up Interviews; CV's; Staff leave & travel Salary Schedules; Contracts; Employment letters
- Office Management
- Farewell gifts
- Grade Care Committee liaison with staff and parents
- Stationery list requirements, correspondence and ordering of stationery - end of year Learner testimonials to other schools
- Estate requests/ repairs
- Setting up parent meetings; meet & greet interviews; Exit interviews
- First Aid
- Supporting and assisting staff, pupils and parents
Personal Assistant to the Preparatory Deputy Headmasters
HeronBridge College
01.2015 - 01.2022
- Managing of the Deputy Heads' Diaries and offices
- Typing & formatting letters and parent correspondence
- Manage Pupil Profiles with Deputy/ other schools
- Year and Term Planners/ calendar
- Staff Duty Rosters (playground, devotions etc)
- Pencilbox Administration
- I.T requests
- Admin for IBT, Benchmark, AMESA maths and Match exams
- Channelling calls for the Deputy Heads'
- Coordinating Academic Events and functions
- Processing invoices and payments to the accounts department
- Liaise with events department: venues, functions and catering
- Sending bulk emails/sms
- D6 Communicator
- Typing and sending out of referral letters for Pupil welfare
- Coordinating round table meetings
- Follow up on pupil welfare return slips for therapists
- Liaise with therapists re Term Calendar Therapy Centre and rooms facility issues
- Detention rosters
- Tour bookings, correspondence and administration
- External Service Providers: Contracts, commission and communication
- HeronBridge App: Loading information and reminders
- Junior and Senior Preparatory correspondence typing/ formatting and emailing
- Full staff meeting minutes
- Supporting and assisting staff, pupils and parents
Preparatory Receptionist and Administration
HeronBridge College
01.2011 - 12.2014
- Answering the school switchboard
- Liaison with staff, parents, pupils and other schools
- Taking messages and dealing with general enquiries
- Photocopying management: Monthly reports, staff codes, technical support etc.
- Sickroom management: First Aid for pupils and staff, ordering stock and supplies, stocking first aid bags
- Stationery management: Ordering & stock control
- Safety and Security Committee
- First Aid - Level 3
- Typing and printing of certificates and awards
- Ordering groceries and stock
- Administrative duties, including filing, receiving/ sending faxes and emails
- Petty cash management
- Pencilbox and D6 Communicator
- Prep Co-Curricular Administration
- Programmes & Invitations
- Co-Curricular Minutes
- Sending communication out to parents
Admin Office Assistant and Aftercare Supervisor
HeronBridge College
01.2004 - 12.2010
- Assisting the accounts department with filing, faxing and additional tasks
- Managing the photocopiers: Monthly reports, ordering toner and paper, managing staff codes
- Assisting with telephone queries and taking messages
- Supervision of children
- Assisting with homework
- First Aid
- Dealing with parents/ caregivers
- Daily Registers admin and billing
Car Rental Agent
National Car Alamo
01.2002 - 01.2003
- Asset Control
- Utilisation Report done daily
- Fleet Planning
- Update depot on vehicles required
- Reservation Manifest updated every 30 min
- Rental Agreements
- Delivering vehicles
- Customer service
Customer Assistant
Petervale Pharmacy
01.1996 - 01.2000
- General Administration
- Answering phones
- Prescription preparation for pharmacist
- Sending faxes
- Stock taking
- Cashier/ Teller
- Pricing stock
- Assisting customers
Education
Matriculated - Grade 12
Fourways High School (South Africa)
01.1994 - 12.1999
Skills
- Personal Assistant
- Admin/Clerical skills
- Microsoft Office
- Organisational Skills
- Communication skills
- Scheduling meetings and appointments
- Managing diaries and calendars
- Co-ordinating functions/ events
- Customer service
Timeline
Sample Reception Administrator
SGS
01.2023 - 05.2025
Personal Assistant to the Preparatory Headmaster
HeronBridge College
01.2022 - 01.2023
Personal Assistant to the Preparatory Deputy Headmasters
HeronBridge College
01.2015 - 01.2022
Preparatory Receptionist and Administration
HeronBridge College
01.2011 - 12.2014
Admin Office Assistant and Aftercare Supervisor
HeronBridge College
01.2004 - 12.2010
Car Rental Agent
National Car Alamo
01.2002 - 01.2003
Customer Assistant
Petervale Pharmacy
01.1996 - 01.2000
Matriculated - Grade 12
Fourways High School (South Africa)
01.1994 - 12.1999
References
- Mr. Errol Vickers, Headmaster, HeronBridge College, errol.v@curro.co.za
- Mrs. Gina Brunsden, Deputy Headmaster, HeronBridge College, gina.b@curro.co.za
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