Nicola Jones
Sittingbourne,Kent
Summary
Experienced professional with focus on administrative support and office management. Capable of streamlining office operations through strong organisational skills and attention to detail. Proven ability to improve workflow efficiency and enhance team productivity through effective communication and problem-solving.
Loyal employee with solid understanding of training and mentoring employees. Dedicated team player, proactive and hands-on in task completion.
Takes on challenging new role harnessing interpersonal skills, collaboration and problem-solving. Driven to deliver high-quality service and consistent results.
Energetic employee well-versed in strong communication and organisation skills. Seeks solutions to problems and applies extensive analytical knowledge to findings. Adept at multi-tasking, leading group discussions and managing projects.
Dedicated,highly effective in undertaking administrative and programme management tasks. Manages complex data with excellent organisation. Motivated to achieve outstanding success through prompt communication and helpful approach.
Overview
29
29
years of professional experience
11
11
years of post-secondary education
1
1
Certification
Work history
Accounts Clerk – Personal Assistant to the Financial Controller
01.2019 - 04.2026
- I am the Credit Controller, Purchase ledger Supervisor. I process Weekly & Monthly Payroll 180 Staff, Staff Sickness/Absence, Pay increases, Pensions to Year End processes. Working with all departments within the Company, producing Customer Credit reports, Nominal Expense costing reports, Setting up Customers and Suppliers accounts. General Expenses, Company Credit card. Implemented new computer systems for Payroll, Sales department. Assist with Month and Year end processes with my FC. Working with Auditors on a yearly basis.
School Business Manager
Sunny Bank Primary School
Sunny Bank, Murston, Sittingbourne, Kent
01.2018 - 08.2018
- Financial Planning – Budget Setting, 3 Year Plan, Budget Monitoring, LA Financial Return, Orders, Invoices, Payments, Petty Cash, Income (trips/petty cash/banking), Bank Reconciliation, VAT returns, salary monitoring, payroll reconciliation. HR – Personnel support, absence monitoring, management of payroll/personnel documentation. Ensure the school is adequately insured. Manage the schools support function through planning, developing, designing and monitoring support systems and procedures which may include finance, HR and facilities management. Line Manage admin and site support staff, and catering facilities. Maintain the school's asset register. Support admin staff with visitors and telephone calls. Maintain the Single Central Register and carry out DBS checks. Ensure adequate H&S procedures are in place and adhered to, including Fire Evacuation Plan, required drills and staff training. Manage the school IT network in conjunction with appropriate contractors. Process statutory returns School and Workforce Censuses. Contribute to the development of training programmes/learning opportunities and mentoring for support staff. assist the Headteacher and governing body with income generation activities and in promoting and marketing the school. Assist in promoting marketing via prospectus, signage, website, social media. Arrange provision, analysis and evaluation of data and detailed reports and information to the senior leadership team, the Governing Body and outside agencies. Financial reporting. Manage the procurement process, including securing appropriate service contracts, licences and insurance. Liaise with contractors, negotiate terms securing best value, monitor contracts. Contribute to the development of policies for school support function.
ACCOUNTS ADMINISTRATOR
Pegasi Management Company Ltd
Knightsbridge, London
01.2001 - 01.2017
- Personal Assistant to the financial controller. Prepare Porters and Cleaners wages. Payroll and Year End Journals and submit to Barclays internet Banking. Complete reports and statutory forms. Prepare monthly reports and remittance of Income Tax (PAYE) and National Insurance. Reconcile Control accounts (Salaries, PAYE, and Pensions, Income & Expenditure). Prepare Salaries, DGPS Pension and Health Schedules monthly, dealing with Porters and cleaners daily. Management Accounts - Monthly and quarterly accruals, journal, extended Cash flows, Depreciation, annual Budgets and producing audit documentation and contribution to production of financial statements. Bank Reconciliation 3 Trusts 16 companies within the trusts, including maintenance of the Cash books of the companies. Supervising Purchase Ledger and Tenant Ledger Control accounts and daily banking. Prepare weekly schedules of cash balances and commitments to calculate fund movement required for Money Market to Barclays Wealth. Journals and Month End Cash Book Nominal postings. Quarterly statement of cash balances for English and Jersey bank accounts. Accruals and Prepayments. Maintenance of the office Petty cash and staff expenses. Stock reconciliation, Mortgage interest calculations. Quarterly Interest earned report. Reconcile Tenant Deposit accounts. Process and payment of Utility invoices. Recharging and reconcile porter's Utilities consumption. Produce a Utility consumption report for Debtors meeting. Majority of money transfers via BACS system. Review and updating all utility contracts, company mobile phone contracts.
TENANT LEDGER SUPERVISOR
Pegasi Management Company Ltd
Knightsbridge, London
01.2001 - 01.2017
- Dealing with Tenants and their queries. Producing Invoices and Statements on a weekly, monthly and quarterly basis. Tenant Lease against invoices. Allocation of payment to Tenant accounts. Produce Aged Debtors, Vacation and Lease renewals reports for the Company's Directors. Tenant Refunds (Cheques, BACS, Credit Cards). Tenant telephone accounts invoicing. Producing Interest calculations (Rent Arrears, Deposit Refund). Reconcile Tenant Control accounts.
CREDIT CONTROLLER
Hobourn Automotive
Strood, Rochester, Kent
01.1997 - 01.2001
- Dealing with Customers and Prompt resolution of queries. Prompt collection in line with corporate policies, Accurate invoicing & Credit Notes, posting of cash received to customer accounts on a timely basis. Collection of debts within the required timescale (45 days). Ensuring proper internal authorisation is received. Chasing overdue accounts in a methodical manner. Producing all Month End Journals. Monthly reconciliation of Sales Ledger and VAT to General Ledger. Champion of Debtor Days Qos Chart. Monthly analysis of outstanding Debit Notes, Warranty Analysis. Monthly Intrastats for Sales. Importing sales from Cincom to Oracle. Weekly review of UK & US Ledgers with corresponding status report on outstanding issues. File Proof of Deliveries and general office duties. Input for Stock Takes.
PURCHASE LEDGER CLERK
Hobourn Automotive
Strood, Rochester, Kent
01.1997 - 01.2001
- Dealing with 250-300 Suppliers, processing invoices, Raising Debit Notes, Reconciling Supplier Statements, Review General Ledger Codes, raising cheques, Accruals, Preparing and Processing Month End Journals and Intrastats.
PURCHASE LEDGER CLERK
Computer People Ltd
Piccadilly, London
01.1997 - 06.1997
- Controlling Six Companies, within the company Group. Dealing with supplies accounts, Processing invoices, Cheque Runs, Reconcile supplier statements, Accruals, and Journals for Month End. Coding Invoices.
Education
Fulston Manor School
Sittingbourne, Kent 01.1987 - 01.1992
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Thanet College
Broadstairs, Kent 01.1992 - 01.1994
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Mid-Kent (City Way)
Chatham, Kent 01.1992 - 01.1995
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Mid-Kent (Horsted)
Chatham, Kent 01.1998 - 01.1999
Skills
- Computer: Microsoft XP, windows 11 (Word, Excel, Outlook), Internet and email packages, ECS (Property Management), Barclays Business Master/internet banking, Capital Payroll, Sun, Sage, Cincom and Oracle Invu, BT one bill FSM6, BPS, Capita, Fred
- Organisation: Highly pro-active and self-motivated person Very organised and have very good time Management Working to strict deadlines while under pressure, handling several tasks at once, prioritising tasks to ensure all are completed on time Working to Daily, weekly, monthly and yearly deadlines, excellent communication skills, Good team working skills, developed by organising events such as the Finance Company Christmas Dinners, company outings
- Communication: Business Presentations Producing reports and other information for internal and external Departments
- Breaking down problems into manageable tasks & approaching logically Good Telephone manner, equally able to discuss business matters
- Bookkeeping expertise
- Efficient planning
- Organisational proficiency
- Microsoft office suite mastery
- Peer collaboration
- Decision-Making aptitude
- Diplomatic negotiation
- Spreadsheet creation
- Email correspondence
- Cash handling
- Payment Processing
- Cash management
- Invoice processing
- Customer relations
- Issue resolution
- Order processing
- Filing and paper management
Certification
- GCSE: B to D passes Mathematics, English Language/English Literature, Accounts, Sciences (Double award), and Physical Education History, French.
- RSA, PITMANS: Business Studies PASS
- AEB: Life skills PASS
- BTEC ND: Beauty Therapy and Business Management Included: Beauty Therapy; Applied Science; Human Physiology. Applied Anatomy, Human Nutrition. Basic Finance & Cost Accounting; Marketing, Sales & Consumer studies and Legal Aspects.
- AAT: Level 2 (2013) and Level 3 (2016)
Hobbies
Running, Theatre, Cinema, Travelling
Other
Clean Driving licence
References
References available upon request.
Timeline
Accounts Clerk – Personal Assistant to the Financial Controller
01.2019 - 04.2026
School Business Manager
Sunny Bank Primary School
01.2018 - 08.2018
ACCOUNTS ADMINISTRATOR
Pegasi Management Company Ltd
01.2001 - 01.2017
TENANT LEDGER SUPERVISOR
Pegasi Management Company Ltd
01.2001 - 01.2017
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Mid-Kent (Horsted)
01.1998 - 01.1999
CREDIT CONTROLLER
Hobourn Automotive
01.1997 - 01.2001
PURCHASE LEDGER CLERK
Hobourn Automotive
01.1997 - 01.2001
PURCHASE LEDGER CLERK
Computer People Ltd
01.1997 - 06.1997
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Thanet College
01.1992 - 01.1994
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Mid-Kent (City Way)
01.1992 - 01.1995
Fulston Manor School
01.1987 - 01.1992