Nicola Forbes
Aberdeen ,Scotland
Summary
Manages complex diaries, travel and expenses for senior leadership, supporting well-organised schedules and responsive day-to-day planning.
Handles confidential information, stakeholder communication and urgent requests with discretion, ensuring reliable support across multiple priorities, whilst supporting a team of 200 people with day to day tasks
Overview
24
24
years of professional experience
Work History
Personal Assistant
Adura
Aberdeen , Scotland
12.2025 - Current
- Diary management for EVP Technical, GM Wells and GM Subsurface and Development
- Coordinated travel bookings for Leadership Team, ensuring timely arrangements and support during critical situations.
- Managed expense reports for Leadership Team by collecting and verifying receipts, ensuring compliance with company policies.
- Handled sensitive information with discretion, ensuring compliance with data protection regulations and company policies.
- Liaised with external stakeholders to organise meetings and events, facilitating effective communication and collaboration.
- Assist the Perfomance and Planning team with any events they need to host with the Wells Task Force and External Stakeholders
- Organise Team Events - locally and with Aberdeen - ensuring that the cost is kept within company policy
- Daily Administration assistance for the Technical department
- SAP Concur Adminstrator - helping employees with any issues that they may have in the system
- Time Writing Focal Point - ensuring all departmental cost are assigned correctly
- On Call for Emergency Response - role of the recorder
Personal Assistant
Shell U.K.
Aberdeen, Scotland
07.2013 - 11.2025
- 2013 - 2019 Commercial Business Support
- 2019 - 2025 Wells, Development and Subsurface Business Support
- Managed the diary for the General Manager of Wells, Subsurface, and Development, coordinating appointments and meetings effectively.
- Managed travel bookings and visa applications for Senior Leadership team, facilitating seamless travel arrangements.
- Processed and tracked expense claims for Wells and Subsurface Leadership Team, ensuring accuracy and adherence to compliance standards.
- Coordinated logistics and arrangements for local and external team events, meeting the specific needs of participants.
- Provided administrative support to the Wells, Development, and Subsurface teams, assisting with various tasks to ensure smooth operations.
- Collaborated with other personal assistants to maintain efficient calendar management for our managers, ensuring seamless daily operations.
- Handled sensitive information with discretion, ensuring compliance with data protection regulations and company policies.
- Time Writing Focal point ensuring that the cost are allocated correctly
- Engaged in networking activities beyond Shell to build and strengthen relationships with industry peers.
- On Call for Emergency Response - Role of the recorder
Adminstrator
Compass Group UK & Ireland at Shell UK
Aberdeen, Scotland
02.2011 - 07.2013
- Shell UK Helpdesk Administrator
- Managed administrative tasks for Catering team, ensuring accurate menu displays and seamless operations
- Coordinated room bookings for Aberdeen and London offices to optimise space usage
- Performed general administrative duties for the facilities management team to enhance workflow.
- Logged building issues for facilities management team to facilitate timely resolutions
Duty Manager
Codonas
Aberdeen, Scotland
10.2002 - 02.2011
- Information available on request
Skills
- Travel coordination
- Expense administration
- SAP Concur support
- Time reporting
- Calendar management
- Meeting coordination
- Event planning
- Administrative support
- Executive support
- Confidentiality management
- Attention to detail
- Email management
- Stakeholder liaison
- Document preparation
- Communication
- Listening actively
- Empathetic listening
- MS Office expertise
Timeline
Personal Assistant
Adura
12.2025 - Current
Personal Assistant
Shell U.K.
07.2013 - 11.2025
Adminstrator
Compass Group UK & Ireland at Shell UK
02.2011 - 07.2013
Duty Manager
Codonas
10.2002 - 02.2011