Neil James

· To lead and oversee the day to day running of the College Finance Department, ensuring that all treasury, financial, management accounting and payroll functions are carried out in a timely and effective way.

· To lead on the recruitment, deployment and management of Finance Department staff to ensure they are qualified, deployed, managed and professionally developed in line with required standards, and in turn ensuring all staff make an effective contribution.

· In conjunction with budget holders meet regularly to set, monitor and update local budget forecasts, supporting budget holders to make decisions that enable them to meet or exceed their budget targets, whilst delivering quality outcomes in their curriculum or service area.

· To produce accurate monthly management accounts and associated reports, drawing together forecasts from monthly budget holder meetings, for submission to the Executive Leadership Team, Policy and Finance Committee and Board of Governors as required.

· To prepare and present accurate and appropriate financial and payroll reports to Executive and College Leadership Teams to aid decision making, performance monitoring and financial forecasting.

· To lead and oversee the college’s payroll function ensuring compliance with HMRC requirements and other statutory obligations to ensure the delivery of an accurate and timely monthly payroll.

· To ensure appropriate checks and balances are in place to mitigate the risk of error and fraud.

· To prepare the College’s annual revenue and capital budgets, and two- year forecast in full consultation with budget holders and the College Leadership Team.

· To prepare the College’s published annual financial statements.

· To continually monitor financial systems and processes to identify improvements or efficiencies as part of a quality improvement plan.

· To develop and maximise the use of financial information to enable financial information to be routinely monitored, reported on and evaluated. Ensuring the integrity and timely updating of the College’s financial and payroll systems and appropriate accounting controls and records.

· To work with the CFO to ensure that the College meets all accounting requirements placed upon it by funders, legislation and external statutory agencies. This will include the preparation and timely submission of funding claims and statistical returns as required by funding agencies and other statutory bodies.

· To oversee the preparation of the College’s VAT returns and advise on VAT matters.

· To ensure the effective development, implementation and evaluation of finance policies and procedures, including the College Financial Regulations, ensuring their consistent and compliant application.

· To lead on the College’s annual financial external audit process.

· To develop relationships and oversee the work of all partner agencies delivering financial services for the College, its students and stakeholders, identifying opportunities and acting as an ambassador for the College in all areas of work. This will include internal and financial statements auditors and the College’s bankers.

· To develop and maintain effective arrangements for the budget monitoring of externally/commercially funded projects.

· To have excellent knowledge and understanding of financial strategies, systems, statutory requirements and procedures, providing support and training in financial management as required to enable College staff to fulfil their duties within this area.

· To ensure that the provision of Finance Services are flexible, responsive and accessible to all students, staff and stakeholders.

· Preparation, independent examination and submission of year-end financial accounts for all types of third sector organisations in South Yorkshire area, including charitable companies, unincorporated charities, social enterprises and unregistered constituted groups. These range in size from £5k-£500k income per year and include some sets of receipts and payments accounts with the majority produced in an accruals format.

· Preparation and submission of corporation tax returns for incorporated third sector organisations.

· Installation, training and continued support with day to day operation of accounting software (especially Quickbooks and Quickbooks online) for third sector organisations.

· Ongoing management accounting support for third sector organisations.

· Financial due diligence work around mergers for specific groups of third sector organisations in Sheffield.

· Training and support provided in all areas of finance (including book-keeping, budgeting and cash flow, full cost recovery, systems and financial practices and procedures) to third sector organisations.

· Responsibility for and line management of other Community Accountancy staff and management of department workload, budgets, income generation and business development.

· Provide support and cover for Finance Manager and Payroll Bureau when required.

· Reconciliation of banks account to nominal ledger & cashbooks

· Maintenance of nominal ledger, including reconciliation of balance sheet control accounts

· Monthly Management Accounts

· Preparation of annual financial forecast information

· UK VAT returns

· Intrastat returns and EC Sales Listings

· Preparation and posting of journals

· Maintain Fixed Asset register

· Calculation & payment of monthly salaries

· Liaise with and provide information to internal and external auditors and other bodies such as National Statistics, Inland Revenue and HM Revenue and Customs

· Management of and direct responsibility for two members of staff; payroll administrator and accounts assistant

· Implement and monitor new automated time and attendance system

· UK VAT returns

· Intrastat returns and EC Sales Listings

· German VAT return

· Maintenance of self-billing systems for VAT purposes

· Reconciliation of banks account to nominal ledger & cashbooks

· Prepare daily cash flow forecast report

· Maintenance of nominal ledger, including reconciliation of balance sheet control accounts

· Preparation of tax analyses of nominal accounts for yearend reporting requirements

· Preparation and posting of journals

· Monitor and administer capital and special expenditure authorisation, expenditure and reports

· Maintain Fixed Asset register

· Assist Financial Controller with preparation of Financial and Management Accounts

· Liaise with and provide information to internal and external auditors and other bodies such as National Statistics, Inland Revenue and HM Revenue and Customs

· Monitor & maintain existing FIFO stock systems

· Variance Analysis

· Assist in the preparation of quarterly forecasts & annual budgets

· Assist Financial Director & Financial Controller as and when required

· Provide sickness & holiday cover for Purchase Ledger, Credit Control & Payroll

· To continually strive to improve procedures & systems

· Ad hoc projects as and when required

· Monthly accounts as far as trial balance including accruals

· Purchase ledger control

· Monthly bank reconciliations

· Varied spreadsheet & word-processing work

· Bookkeeping for subsidiary company Trifast Systems

· Monthly accounts as far as trial balance (Pegasus Opera package) cashbook, purchase, nominal & stock ledgers

· Purchase ledger control; input of invoices, monthly payments (account signatory) & liaison with suppliers in UK & world-wide

· Monthly bank reconciliation; six accounts including current account, factored account & foreign currency accounts

· Cash flow; control of daily spreadsheet, foreign payments, transfer documentation & factor drawdown

· Credit control, chasing of payments & input of receipts

· Stock control; input of stock additions, stock transfers & goods received notes

· Imports; responsibility for container scheduling, correct documentation, VAT clearance & delivery to warehouse

· Responsibility for accounting system; including purchase ledger, sales ledger, cashbook & all invoicing

· Credit Control; including certain control over payments & chasing of debtors

· Payroll; addition of hours, calculation of net pay (manually for first year, then with computer payroll) & transference of funds to individual accounts using BACS system

· Customer Liaison; answering telephone calls, order progress reports & maintain customer satisfaction wherever possible

· Purchasing; obtaining quotations from different suppliers, placing of orders & cost-saving wherever possible

· Despatch; preparation of paperwork, including advice notes certificates of conformity