Natalie Katie Meadows

Provided essential administrative support to corporate lawyers, ensuring the smooth and efficient running of daily operations. This role allowed me to develop a strong understanding of legal processes while managing key tasks that kept the team organised and productive.

Key Responsibilities:

• Administrative Excellence: Managing diaries, booking meetings, and coordinating events to optimise workflow.
• Matter Management: Overseeing the opening and closing of legal matters with precision.
• Financial Support: Handling VAT invoices, expenses, and tracking E&O payments.
• Document Handling: Scanning, photocopying, printing, and maintaining up-to-date trackers.
• Presentation & Reporting: Preparing spreadsheets and PowerPoint presentations.
• Client & Team Interaction: Building strong relationships with lawyers and colleagues while managing calls and correspondence.
• Logistics & Travel: Booking flights, hotels, and trains while ensuring smooth meeting room setups.
• Technical Skills: Proficient in Passport, Room Request/EMS, Oracle, Excel, PowerPoint, and Word to enhance operational efficiency.

Played a pivotal role in ensuring the seamless operation of secretarial functions while maintaining high standards of efficiency and organisation. During this time, I gained invaluable experience shadowing professionals up to partner level and working closely with the CEO on an ad-hoc basis.

Key Responsibilities:

• Diary & Time Management: Handling timesheets, scheduling appointments, and coordinating meetings.
• Legal Support: Preparing, filing, and managing legal documents with accuracy.
• Client & Correspondence Management: Responding to inquiries and liaising with clients professionally, both in person and via email.
• Administrative Efficiency: Overseeing correspondence, organising records/reports, and streamlining daily operations.
• Technical Skills: Proficient in 3E, Intapp, Microsoft Office, CE Manager, M DRIVE, SmartDraw, and NetDocuments, ensuring effective workflow and document management.

Gained extensive front-of-house experience working across multiple high-profile companies, including Warner Brothers, BBC, Daily Mail, CBRE, and Moet Hennessy, while contracted by Mitie. In May, my dedication and performance were recognised with a full-time Receptionist role at Lloyds TSB.

Key Responsibilities:

• Front Desk Management: Professionally handling all incoming calls and directing them to the appropriate employees.
• Visitor Experience: Welcoming guests, ensuring their comfort, and providing exceptional hospitality.
• Enquiries & Problem-Solving: Addressing client and employee queries both in person and over the phone, resolving issues efficiently.
• Meeting & Event Coordination: Organising hospitality requirements for management meetings, internal and external events, and presentations.
• Office & Facilities Support: Assisting PAs with emails and administrative tasks, logging jobs with facilities, and ensuring seamless office operations.
• Reception & Security Standards: Maintaining a professional front desk area, issuing identity badges, and guiding visitors to relevant departments.
• Health & Safety Compliance: Overseeing fire drills, evacuations, and ensuring adherence to safety procedures.
• High-Pressure Environments: Thriving in fast-paced settings, meeting tight deadlines, and working both independently and as part of a team.