MUJAHID ALI

• Day to day management of client appointment booking system
• Organizing filing systems and updating office databases
• Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
• Ordering new office equipment, such as stationery, printer refills and any other stuff required for the office
• Scheduling office meetings between teams, managers and departments
• Responding to questions and requests for information
• Answers phone calls and directs callers to appropriate personnel, schedule appointments, signs for incoming packages, assists clients and other visitors

Recruitment & Selection

● Collect CVs through different recruitment methods

● Initial short listing of candidates

● Conducting in house selection tests

● Preparing short listed candidate's lists and scheduling Interviews

● Verification of documents and reference checks of short-listed candidates

● To coordinate with departmental heads for making necessary arrangements for second and final interviews of candidates

● Documentation of employees

● Maintain and update the employee records (develop file tracking system)

● Facilitation of Employee Onboarding Process

● Print and dispatch employment and other letters for staff

Opening bank accounts of new employees

HR Operations

• Development of Recruitment & Selection Process in alignment with business goals
• Timely and accurately processing monthly Payroll of 200 permanent and 350 contractual employees
• Maintaining and regularly updating master database of employees
• Managing employee grievances, attendance, over time & other operations activities on regular basis
• Delivered timely internal communications regarding policy updates, changes and other important matters
• Overseeing staff related benefits & issues such as Marriage Grants, Death Grants, Medical Claims
• Reimbursement of all administrative expenses
• Collaborated with CEO directly to realign HR department structure, policies, and various employee frameworks
• Streamlined company HR policies and worked with management to develop an HRIS
• Successful implementation of man to machine ratio and initiated an annual saving of 2.3 million PKR
• Developed HR dashboard in regard to accurate and track-able reports for senior management
• Created engaging induction programs for smooth onboarding process
• Reduced staff turnover through improved training and incentive schemes
• Conducted exit interviews, improved retention rates
• Implemented effective HR policies by liaising with all department heads
• Facilitated smooth payroll process for timely payment
• Oversaw payroll processing, addressing any discrepancies promptly

Compensation & Benefits

● Evaluate and process highest sale level allowance on monthly basis

● To maintain and update the record of Insurance

● Maintain and update leaves records

● Verified Medical expense reimbursements and enter in payroll

● Verify and process the payroll on monthly basis

● Resolves salary and other reimbursement related queries of employees on an ongoing basis

● Conduct payroll audit on monthly basis

● Processing of final settlement starting with clearance certificate and exit interview

• Restructured compensation and benefits plan to enhance employee satisfaction

Training & Development and Others

● Registrations of participants for external trainings

● Develop training material

● Coordinate in conducting trainings

● Conduct Orientation for New Employees

● Assist in performance appraisal process

● Assist HR Manager in development of HR Policy Manual

● To Communicate the HR Policies to Company employees

● HR Branding

● HR Audit

• Lead the site recruitment and selection process
• Facilitation of employee on-boarding and exit interviews
• Managing employee database on HRIS and manually
• Communicating HR policies on site
• Achieved targets by on-time on boarding of vacant talents
• Successful and timely completion of employees' personal files for record and compliance
• Updated records with employee status, personal information and agreement term changes
• Streamlined recruitment processes for more efficient hiring

• Relocation of employees from one unit to another unit
• Grievance handling
• Preparation, consolidation and analysis of employees' attendance, overtime, absence, and late coming reports
• Ensuring attendance of employees through biometric system
• Employees' final settlements and clearance
• Processing monthly payroll and pre-salary generation processes
• Aided HR Manager in the development of performance appraisals and HR policies
• Responsible for time office
• Assisting Line Manager in Recruitment & Selection Process by reviewing applications and conducting interviews
• Administration of new hires' paperwork
• Facilitation of on boarding process by providing NT logins, Email IDs, Employee cards, telephone extensions etc
• Coordination with job placement officers of renowned universities for internships and graduate programs