Hi, I’m
Monique Eybers-Viljoen
Headcorn,Kent
“Success is liking yourself, liking what you do, and liking how you do it”…
Unknown
Summary
Flexible Executive Assistant with 5+ years of experience and committed to helping provide positive, productive working environments through comprehensive administrative support. I have a proven track record of providing exceptional support to senior executives and busy professionals. I am highly organized and detail-oriented, adept at managing complex schedules, arranging travel, and coordinating meetings and events. I am dedicated and reliable, consistently maintaining a high level of discretion and confidentiality.
I am a Tech-savvy professional with the flexibility to work in both fast and slow-paced environments, both on site and remote.
I am known for utilizing strong communication skills to communicate well with other staff members and employees. I am dedicated to creating office environments conducive to optimal workflow and success, offering the ability to support and stimulate office stability and growth.
I am willing to learn in a new industry to better address staff and managers' needs.
Overview
13
years of professional experience
Work History
Lakatso Distributors Trading as Lakatso TechnologyCompany South African Based , South Africa
Executive Assistant and Office Manager
07.2021 - Current
Job overview
- Organise and manage multiple calendars, prioritizing and responding to emails and scheduling meetings.
- Make travel arrangements, visa applications and book accommodation for executives.
- Working to facilitate positive, productive working environments through reliable administrative support.
- Update client records with strict attention to confidentiality, maintaining full POPI (Protection Of Personal Information) compliance.
- Manage staff travel arrangements to identify best available options.
- Schedule Board of Directors meetings, assisting with meeting materials, resources and agendas.
- Research and compile data to prepare documents for directors to present during meetings.
- Assign work to appropriate members of staff on behalf of CEO.
- Update executives on changing business needs by thoroughly documenting internal and client meetings.
- Facilitate smooth communication between CEO and members of staff.
- File and retrieve corporate records, documents and reports.
- Attend meetings on behalf of executives, taking notes and recording minutes.
- Assist in selection of vendors and negotiate deals for equipment, services and supplies.
HMV Air-conditioning and ElectricalJohannesburg
Executive Assistant
02.2018 - 06.2021
Job overview
- Organised and manage multiple calendars, prioritizing and responding to emails and scheduling meetings
- Made travel arrangements and booked accommodation for executives and managers.
- Developed and maintained good working relationships with vendors and contractors, resulting in improved customer service and satisfaction
- Created and distributed weekly operational updates to keep employees and clients informed of changes and progress
- Assisted with complex customer requests from contact to completion
- Effectively led company functions and departments as designated.
- Responded to emails and other correspondence, facilitating positive communication for enhanced business processes.
- Attended meetings on behalf of the director.
- Scheduled Board of Directors meetings, assisting with meeting materials, resources and agendas.
Little Ashford Academy
Education Manager
01.2011 - 12.2017
Job overview
- Worked with individuals to create learning plans.
- Supported and encouraged creation of community or local voluntary groups.
- Refined educational programmes and materials to constantly improve offerings.
- Helped potential learners to overcome existing barriers to learning.
- Encouraged children and young people in care to engage meaningfully in education opportunities.
- Evaluated impact of learning programmes and collated information into reports.
Education
Wildlife Campus South Africa
Degree from Marine Biology, Oceanic Research Sciences and Conservation
2015/2015 - 2019/2019
College SA South Africa
Diploma from Business Management
2010 - 2015 (5 years)
College SA South Africa
Higher National Diploma from Education
2010 - 2015 (5 years)
Skills
- Adaptability
- Time management
- Ability to multitask
- Ability to work under pressure
- Communication skills
- Microsoft office suite
- Thorough minute-keeping
- Incoming and outgoing mail management
- Fast typing speed
- Meticulous attention to detail
- Travel coordination
- Project management
Interests
Conservation
Marine Biology
Oceanic research and sciences
Renewable energy
Languages
English
Fluent
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant and Office Manager
Lakatso Distributors Trading as Lakatso Technology
07.2021 - Current
Executive Assistant
HMV Air-conditioning and Electrical
02.2018 - 06.2021
Education Manager
Little Ashford Academy
01.2011 - 12.2017
Wildlife Campus
Degree from Marine Biology, Oceanic Research Sciences and Conservation
2015/2015 - 2019/2019
College SA
Diploma from Business Management
2010 - 2015 (5 years)
College SA
Higher National Diploma from Education
2010 - 2015 (5 years)
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