MELLA ARAYA

Work History

NDA GLOBAL LIMITED

04.2020 - Current

Diary management - organize and manage the principal’s diary in consultation with her core team, related parties and third parties whilst proactively ensuring her diary reflects shifting priorities
Working closely with the driver, household and security staff to ensure coordination of all diary movements and schedules
Handle all phone calls, post and email communications that relate to the principal’s diary - Correspondence management - file and action incoming correspondence and prepare letters/emails on behalf of Principal - Meetings - arrange internal and external meetings including scheduling, greeting guests, coordinating logistics, preparing agendas, circulating papers, tracking action points and taking minutes if required - Events - strategically manage any speaking events / public events/ interviews within the UK and overseas as requested by the numerous charities she supports as patron/chair and boards she sits on in the UK and overseas
Coordinate accordingly and ensure the relevant party prepares speeches and briefings as necessary and that the principal is updated and well briefed in advance - Travel support - organize visas, flights, trains, accommodation, transfers, currency, inoculations, scheduling meetings and

Personal Assistant / Office Manager

BNS PROPERTY / 3 V INTERNATIONAL LTD

01.2014 - 01.2020

March 2019 preparing detailed itineraries and supporting briefing/materials including personal requirements such as dress codes
Ensure all costs and expenses are clearly identified in advance of the trip and clarify what amounts will be reimbursed by third parties - Family holidays - organize family holidays (usually three annually) incorporating travel and accommodation arrangements for all the family (as above)
Liaise closely with all necessary parties for smooth coordination - Ad hoc family events - help as required with organizing ad-hoc family events (parties, weddings, Christenings) - Personal appointments - book all personal appointments as needed in advance i.e., hair and makeup, exercise, dinner engagements etc
Team supervision - train, mentor and provide guidance for junior team members as required, Acting as a Personal Assistant and Office Manager to the
Directors and the CEO Chairman
Managing their calendars, coordinating travel plans on private jets, carrying out other miscellaneous, office and personal tasks as directed
Handle all Media and Public relations inquiries
Coordinate inventory orders, office supplies and travel arrangements for the whole team
Ensuring smooth running of the office
Managing all shipments with all external facilities, maintenance and office designs
Providing guidance and administrative support on tasks including setting up meeting rooms
Accepting and sending deliveries, regular filing, answering telephone calls, and placing orders for office supplies and addicting during meeting
Maintenance daily routine check
Organizing events
Travelling along with the directors on private jets and translating
Arabic/ English when needed
Travel bookings and accommodation
Setting up internal and external client / team meetings
Conference calls including videoconference meetings
Sending daily reports, processing of team expenses. - Greet numerous visitors including VIPs, Vendors and interview candidates
Raising invoices and processing payments
Managing diaries and making appointments
Sorting and distributing incoming post and organizing and sending outgoing post
Ordering and maintaining office stationery and equipment
Liaising with another department / team
Full administrative support, including handling confidential information
Arranging social events
Coordination with team members for an external event such as - MIPIM as well as inaugurations events in abroad.

Front of House Receptionist

BNS PROPERTY / 3 V INTERNATIONAL LTD

01.2018 - 01.2020

Perform office administration and clerical duties
Operate telephone switchboard and answer and transfer calls
Take messages and communicate to appropriate employees
Greet visitors and escort them to appropriate office or person
Respond to visitor’s questions professionally and courteously
Sort and distribute incoming mails and handle outgoing mails
Place outgoing calls and conference calls as needed
Draft, review and proofread office documents
Perform basic data entry when needed
Order and stock office supplies
Operate and maintain office machines including printers, copiers, and fax
Maintain reception area clean and organized
Ensure in compliance with company rules and regulations
Notify Security Officer about unescorted guests and emergency situations
Assist in issuing guest passes and employee ID cards
Assist in making meeting room reservations, catering arrangements and travel bookings.

Summary

Overview

Work History

Personal Assistant / Office Manager

Front of House Receptionist

Education

AGE - undefined

BA Hons - Business International Administration

Skills

Work Preference

Work Type

Timeline

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