Maryna Maksymenko
London
Summary
Versatile operations and administrative professional with 8+ years' experience supporting executives, coordinating projects, and delivering fast-flowing corporate workflows. Strong skill record of handling complex scheduling, streamline processes and cross-team activity organising to keep projects on track. Known and recognised for proactive problem-solving, sharp attention to detail, and strong ability to manage competing priorities with calm efficiency. Brings an adaptable, solution-focused reliability towards day-to-day operation and consistent high-quality outcomes.
Overview
15
15
years of professional experience
1
1
Certification
Work history
Office Manager
Une Forte LTD
London
11.2024 - 10.2025
- Managed full scope office operations, ensuring an efficient, smoothly coordinated working environment
- Prepared executive-level presentations and reports for the HR Director and CEO, including operational updates and employee engagement insights
- Monitored monthly office budgets and handled expenses through coordination with Finance to ensure accurate reporting and timely reconciliation
- Led vendor management, negotiating contract renewals for office services, corporate flats, and key providers to ensure compliance, continuity, and cost-effective outcomes
- Oversaw corporate vehicle operations, including insurance administration, maintenance scheduling, and compliance follow-up
- Served as primary contact for building management, maintenance teams, and external service providers, ensuring prompt resolution of operational issues
- Coordinated the complexity of ever-changing diaries and oversaw international travel & meeting logistics across multiple time zones
- Delivered cross-functional operational support across departments, responding to ad hoc requests and facilitating internal initiatives
- Provided cover for the CEO's Executive Assistant during periods of absence, maintaining continuity of executive support
- Coordinated permissions and logistical arrangements with UK venues and cultural locations for the organisation's YouTube filming project
- Supported the Event Management team in planning and delivering internal events, including gift coordination and vendor liaison
Bartender (Part-Time during college studies)
The Blackstock Pub Ltd
London
10.2022 - 02.2024
EA to Head of SU Kyiv | Community Commander
SingularityU Kyiv Chapter (Kyiv, Ukraine)
Kyiv, Ukraine
01.2018 - 09.2022
- Provided high-level personal and operational support to the head of SU, managing communications, meetings, schedules and administrative workflows
- Coordinated and delivered a wide range of events, educational programs, workshops, and open days across business education, consulting and technology sectors
- Managed full event logistics, including documentation, vendor coordination, technical riders, and stakeholder communication to ensure flawless execution
- Oversaw planning and documentation for high-profile leadership and successfully facilitated 140+ national events/projects across mentoring, education and consultation
- Strengthened organisational operations by improving workflows, communication processes and resource coordination
- Produced high-quality written communications, reports, agendas, and presentations, consistently meeting strict deadlines and upholding confidentiality
- Produced professional written materials, including reports, agendas and internal documentation, under tight deadlines and confidentiality standards
- Recognised for strong stakeholder management and the ability to drive successful projects across diverse teams
Sales Manager
SingularityU Kyiv Chapter (Kyiv, Ukraine)
Kyiv, Ukraine
09.2017 - 09.2022
- Presented and promoted business consulting and educational programmes to corporate clients, demonstrating comprehensive knowledge and understanding of organisational needs.
- Closed 50+ corporate deals with major clients, including DTEK, Vodafone, MasterCard, Kyivstar, Farmak, Astarta, OKKO Group, Ciklum, and others.
- Led sales presentations and client meetings, clearly communicating the value and benefits of services to prospective clients
- Built long-term client partnerships, with up to 90% outstanding conversion rate. Contributing significantly to organisational growth.
Project Manager
The Library (Kyiv, Ukraine)
Kyiv, Ukraine
09.2021 - 03.2022
- Managed project timelines, schedules, and cross-functional collaboration for the platform's development and content delivery.
- Oversaw UX consistency, content accuracy, and website updates to ensure a high-quality experience.
- Maintained clear communication with stakeholders, providing regular progress updates and project documentation.
- Strategically coordinated resource allocation and task assignments to support on-time and budget delivery.
- Demonstrated strong organisational and multitasking skills, effectively managing complex schedules and priorities.
- Delivered all major project milestones on time despite challenging operational circumstances, whilst maintaining high quality standards.
Event Organiser
iForum.ua (Kyiv, Ukraine)
Kyiv, Ukraine
05.2018 - 06.2021
- Co-organised large-scale conferences in 2018, 2019, 2021, hosting 10,000-13,000 attendees each year.
- Sourced and secured up to 35 high-profile speakers, including the President of Ukraine (Volodymyr Zelensky), the Minister of Digital Transformation (Mykhailo Fedorov), and the Mayor of Kyiv (Vitali Klitschko).
- Worked closely with internal teams, stakeholders and vendors to ensure seamless event operations and high-quality attendee experiences.
EA to the Advisor of the President of Ukraine
Office of the President of Ukraine (Kyiv, Ukraine)
Kyiv, Ukraine
08.2019 - 08.2020
- Provided high-level administrative support, managing complex schedules, deadlines, and documentation for cultural initiatives, including a national monument installation
- Coordinated meetings and facilitated negotiations with governmental departments and key stakeholders, ensuring project alignment on timelines and resources
- Handled dynamic shifting diaries and coordinated global travel and meeting plans
- Communicated effectively with internal and external partners whilst maintaining strict confidentiality and professionalism
- Successfully coordinated the delivery of a national monument project, meeting all timeline and quality requirements. Whilst strengthening relationships with key stakeholders
Copywriter and Technology News Writer
SingularityU Kyiv Chapter (Kyiv, Ukraine)
Kyiv
09.2017 - 01.2018
EA and Office Manager to the CEO
UMWELT (Kyiv, Ukraine)
Kyiv, Ukraine
08.2016 - 06.2017
Financial Officer
Planeta-Zemlya-Centr Ltd (Kyiv, Ukraine)
Kyiv
02.2015 - 10.2016
Bookkeeper
Trading House Crocus Ltd (Kyiv, Ukraine)
Kyiv
12.2013 - 01.2015
Administrator
Lotostar Ltd (Kyiv, Ukraine)
Kyiv
12.2013 - 01.2015
Accountant
Ukraine State Enterprise of the Ministry of Internal Affairs (Poltava, Ukraine)
Poltava
03.2013 - 09.2013
Specialist of the Information Technology Department
Ukraine State Enterprise of the Ministry of Internal Affairs (Poltava, Ukraine)
Poltava, Ukraine
02.2011 - 02.2013
Education
Master's Degree - Management and Administration
Poltava National Technical University
Poltava, UkraineSkills
- Operations & Management
- Executive and Team Assistance, Office Administration, Schedule Management, Travel Coordination, Expense Management, Document Production, High Confidentiality & Discretion
- Project & Event Coordination
- Project Coordination, Stakeholder Engagement, Resource Allocation, Event Planning & Scheduling, Deadline Management, Cross-Functional Collaboration
- Communication & Leadership
- Professional Communication, Negotiation, Prioritisation, Team Coordination, Problem-Solviong, Multitasking, Organisation
- Technical & Digital Skills
- Office 365, Microsoft Teams, CRM Systems, Basecamp, Trello, Asana, Smartsheet, Microsoft Project, Miro, Confluence, Wix, Tilda
Certification
- Front End: HTML5 and CSS3 | Projector School (Kyiv, Ukraine) 2019
- ESB Level 2 Award in ESOL Skills for Life, Ascentis Level 2 Award in Esol Skills for Life| New City College, Hackney Campus (London, UK) Sep 2022 to Jul 2023
- Introduction to Project Management | IMB 2024
- Business English: Networking | University of Washington 2024
- Project Management Foundations: Budgets | PMI 2024
Languages
Ukrainian (Native)
Fluent
English (Fluent)
Advanced
Russian
Native
Timeline
Office Manager
Une Forte LTD
11.2024 - 10.2025
Bartender (Part-Time during college studies)
The Blackstock Pub Ltd
10.2022 - 02.2024
Project Manager
The Library (Kyiv, Ukraine)
09.2021 - 03.2022
EA to the Advisor of the President of Ukraine
Office of the President of Ukraine (Kyiv, Ukraine)
08.2019 - 08.2020
Event Organiser
iForum.ua (Kyiv, Ukraine)
05.2018 - 06.2021
EA to Head of SU Kyiv | Community Commander
SingularityU Kyiv Chapter (Kyiv, Ukraine)
01.2018 - 09.2022
Sales Manager
SingularityU Kyiv Chapter (Kyiv, Ukraine)
09.2017 - 09.2022
Copywriter and Technology News Writer
SingularityU Kyiv Chapter (Kyiv, Ukraine)
09.2017 - 01.2018
EA and Office Manager to the CEO
UMWELT (Kyiv, Ukraine)
08.2016 - 06.2017
Financial Officer
Planeta-Zemlya-Centr Ltd (Kyiv, Ukraine)
02.2015 - 10.2016
Bookkeeper
Trading House Crocus Ltd (Kyiv, Ukraine)
12.2013 - 01.2015
Administrator
Lotostar Ltd (Kyiv, Ukraine)
12.2013 - 01.2015
Accountant
Ukraine State Enterprise of the Ministry of Internal Affairs (Poltava, Ukraine)
03.2013 - 09.2013
Specialist of the Information Technology Department
Ukraine State Enterprise of the Ministry of Internal Affairs (Poltava, Ukraine)
02.2011 - 02.2013
Master's Degree - Management and Administration
Poltava National Technical University