Mary Kawaliza
Leicester
Summary
Accomplished professional with expertise in ARAID Management, project planning and scheduling, and CPM. Demonstrates proficiency in budget and cost management, project lifecycle management, and quality assurance and control. Skilled in communication and reporting, public speaking, risk management procedures, SharePoint, and stakeholder management. Committed to delivering projects on time and within budget while ensuring high-quality standards.
Overview
8
8
years of professional experience
9
9
years of post-secondary education
Work history
Project Support Officer
BLW Leicester
Leicester
10.2021 - 05.2025
- Provided administrative and process support to the Project Manager across all phases of the project lifecycle
- Owned and managed project communication workflows, ensuring key stakeholders are informed and aligned
- Assisted in scheduling meetings, tracking actions, maintaining documentation, and monitoring timelines
- Coordinated across teams to ensure consistent reporting, issue tracking, and escalation processes
- Supported Agile project ceremonies (stand-ups, retrospectives, planning sessions)
- Helped maintain data integrity and support ERP-related tasks and updates
- Conducted thorough research for informed decision making on projects.
- Maintained updated project documentation to ensure traceability and accountability.
- Prepared comprehensive reports with detailed analysis of project progress.
- Drafted correspondence letters, improving communication between stakeholders and the team.
HR Admin Project Support Officer
NELFT NHS Essex
Basildon
09.2020 - 08.2021
- Delivered accurate and timely administrative support to the HR function, including drafting employment contracts, managing queries, and maintaining employee records.
- Administered monthly payroll processes under the guidance of Senior HR Business Partners, ensuring timely and correct payments to staff and third parties (e.g., HMRC, pension schemes, NI).
- Maintained and updated HR systems to ensure accuracy in records, including tracking probation periods and other key employment milestones.
- Supported the production of management information and reports to inform HR decision-making and meet reporting obligations.
- Administered and provided user support for HR systems (e.g., Octopus), ensuring system integrity and accessibility.
- Contributed to the design and implementation of streamlined HR administrative procedures.
- Coordinated the administration of employee health and wellbeing benefits, including schemes such as Care First.
- Utilised project management tools to streamline operations.
- Drafted correspondence letters, improving communication between stakeholders and the team.
Admin Recruitment Officer
Birmingham Community Healthcare (NHS)
Birmingham
11.2018 - 08.2019
- Managed the full cycle of recruitment advertising, ensuring vacancies were published accurately and promptly on internal and external platforms.
- Oversaw day-to-day operations of the e-recruitment system, including candidate longlisting, forwarding applications for shortlisting, and coordinating reference checks and documentation.
- Issued timely offer letters and ensured all pre-employment paperwork and checks were completed in accordance with organisational standards.
- Provided comprehensive administrative support for recruitment activities including honorary contracts, clinical observers, and temporary (staff bank) recruitment.
- Delivered general recruitment guidance to staff and members of the public via email, phone, and in-person enquiries.
- To close down ‘dead’ recruitment files and store appropriately.
- Advised hiring managers on compliance with the Trust’s Recruitment and Selection Policy and supported correct application of hiring procedures.
- Ensured compliance with recruitment laws and regulations.
- Liaised with hiring managers to understand specific recruitment needs.
- Maintained accurate records using electronic recruitment and filing systems to ensure efficient tracking of recruitment activity.
- Monitored application volumes, supported managers during the longlisting and shortlisting process, and led on shortlisting for bank positions when required.
- Ensured adherence to GDPR and organisational data protection standards in all recruitment documentation and communications.
Associate Assistant
PepsiCo
Leicester
09.2017 - 10.2018
- Maintained stakeholder's relationship, ensured relationships with key stakeholders are managed in a consistent manner.
- Assisted in identifying, tracking, and working with others to resolve project issues.
- Monitored and communicated project status to project team.
- Provides administrative support to the PM and other project team members.
- Organised and facilitate various meetings.
- Effective tracking of project progress and removal of any roadblock.
- Established and encouraged knowledge sharing.
- Organised training for team members and end users.
Education
Health and Social Care -
South Essex College
Southend-on-Sea 09.2009 - 06.2012
Project Management Course -
De Montfort University
09.2016 - 06.2019
BTEC National Diploma - Health & Social Care Level 3
Chalvedon Upper Academy and Sixth Form College
09.2004 - 06.2006
Art, Citizenship, History, Science and English - undefined
Chalvedon Upper Academy and Sixth Form College
09.2004 - 06.2006
Skills
- ARAID Management
- Project planning & scheduling
- CPM
- Ms Outlook
- Budget & Cost Management
- Project lifecycle Management
- Quality Assurance & Control
- Communication & Reporting
- Public Speaking
- Rick Management Procedures
- SharePoint
- Stakeholder Management
References
References available upon request.
Timeline
Project Support Officer
BLW Leicester
10.2021 - 05.2025
HR Admin Project Support Officer
NELFT NHS Essex
09.2020 - 08.2021
Admin Recruitment Officer
Birmingham Community Healthcare (NHS)
11.2018 - 08.2019
Associate Assistant
PepsiCo
09.2017 - 10.2018
Project Management Course -
De Montfort University
09.2016 - 06.2019
Health and Social Care -
South Essex College
09.2009 - 06.2012
BTEC National Diploma - Health & Social Care Level 3
Chalvedon Upper Academy and Sixth Form College
09.2004 - 06.2006
Art, Citizenship, History, Science and English - undefined
Chalvedon Upper Academy and Sixth Form College
09.2004 - 06.2006
Similar Profiles
Rakesh YadavRakesh Yadav
HR Administrator at Sona BLW Precision Forgings Ltd.HR Administrator at Sona BLW Precision Forgings Ltd.
Peratchi Selvan GopalakrishnanPeratchi Selvan Gopalakrishnan
Senior Engineer - Production Planning and Control at SONA BLW PRECISION FORGINGS LIMITEDSenior Engineer - Production Planning and Control at SONA BLW PRECISION FORGINGS LIMITED
Kaliraja AKaliraja A
Manager at Sona BLW precision forgings ltdManager at Sona BLW precision forgings ltd
Ketan AminKetan Amin
Managing Director / Owner at HealthPharm (Leicester) LimitedManaging Director / Owner at HealthPharm (Leicester) Limited
Gabrielle PietriGabrielle Pietri
Server at Applebee's Grill + BarServer at Applebee's Grill + Bar