Summary
Overview
Work history
Education
Skills
Custom
Personal Information
Timeline
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Mary Flavia Namakula

City

Summary

Dedicated professional with a strong background in front-of-house and client services, excelling in administrative and office management. Proven expertise in communication and team coordination, supported by technical proficiency in Microsoft Office Suite, and CRM systems. Skilled in multitasking and crisis management, with a commitment to discretion and confidentiality, particularly in GDPR and patient confidentiality procedures. I adapt at problem-solving and managing digital booking platforms, with a career goal to enhance operational efficiency in client-focused environments.


I pride myself on delivering excellence in customer service, managing complex diaries, coordinating high volumes of inbound communications, and handling confidential tasks with zero error. I thrive in fast-paced, dynamic settings and I'm the go-to person for resolving problems before they escalate — all while maintaining a polished image and calm demeanour.

Overview

3
3
years of professional experience
2022
2022
years of post-secondary education

Work history

Receptionist & Administrative Coordinator

The Loughton Surgery
Loughton
06.2024 - 04.2025
  • Orchestrate the smooth running of a high-traffic GP reception with over 150 patient interactions daily
  • Handle a continuous stream of incoming calls, emails, and walk-ins while coordinating urgent appointments with clinical staff
  • Maintain accurate, confidential patient records and documentation; process repeat prescriptions and referrals daily
  • Support GPs and nurses by managing clinics, uploading clinical notes, and flagging priority cases
  • Act as the emotional anchor for distressed patients, diffusing tension with empathy and professionalism
  • Keep the reception area pristine, fully stocked, and aligned with CQC cleanliness standards

Front Desk & Recruitment Support Officer

GPXpress Cargo
Ilford
10.2023 - 04.2024
  • Provided polished front-desk service to over 100 clients and job applicants weekly
  • Organised interviews, screened CVs, and scheduled onboarding activities for new hires
  • Handled shipment records, import/export documentation, and complex administrative data with zero error margin
  • Managed a multi-line phone system, email inboxes, and team calendars
  • Regularly praised for efficiency, clarity of communication, and initiative in resolving operational bottlenecks

Site Administrator & Assistant Project Coordinator

Overbury Construction
09.2022 - 03.2023
  • Provided pivotal administrative support on a multimillion-pound commercial fit-out project
  • Scheduled project meetings, updated compliance logs, and coordinated subcontractor records
  • Participated in daily site walkthroughs, ensuring documentation aligned with HSE standards
  • Developed fluency with project tracking tools such as Procore and Excel dashboards
  • Acted as liaison between the project manager and external vendors, ensuring seamless flow of information

Education

BTEC Level 3 National Diploma - Health & Social Care

GCSEs - 5 Passes including English Language and Mathematics

Skills

  • Front-of-House & Client Services
  • Administrative & Office Management
  • Communication & Team Coordination
  • Technical Proficiency
  • Discretion & Confidentiality
  • Multitasking & Crisis Management
  • Microsoft Office Suite
  • Visitor management tools
  • Digital booking platforms
  • GDPR
  • Patient confidentiality procedures
  • Problem-solving

Custom

  • Culinary Enthusiast: Passionate about gourmet home cooking and fine presentation
  • Mind-Body Wellness: Regularly practice yoga, mindfulness, and holistic fitness
  • Continuous Learning: Invested in reading and online learning in admin systems, productivity, and psychology

Personal Information

Hobbies: Cooking/Baking: Enjoy experimenting with new recipes., Dance & Yoga: Active in dance and practicing yoga for fitness and relaxation., Reading: Passionate reader, constantly seeking knowledge and entertainment through books.

Timeline

Receptionist & Administrative Coordinator

The Loughton Surgery
06.2024 - 04.2025

Front Desk & Recruitment Support Officer

GPXpress Cargo
10.2023 - 04.2024

Site Administrator & Assistant Project Coordinator

Overbury Construction
09.2022 - 03.2023

GCSEs - 5 Passes including English Language and Mathematics

BTEC Level 3 National Diploma - Health & Social Care

Mary Flavia Namakula