Manjula Jones

Created and maintained Customer & Supplier accounts using Sage ·Processed and generated delivery notes ·Verified POD before processing invoices ·Ensured timely and accurate posting of invoices in Sales and Purchase Ledgers ·Collaborated with the sales team to develop pricing models for customers ·Secured authorization from the MD for all purchase invoice approvals

·Resolved discrepancies and issues related to sales and purchase invoices ·Managed payment runs to suppliers through the Nominal ledger for approved invoices ·Oversaw petty cash responsibilities, including record maintenance and monthly cash reconciliation ·Assisted with month-end and year-end close processes ·Monitored cash flow and outstanding debts

·Handled banking of cheques and cash received ·Reconciled the credit card account ·Ensured timely dispatch of invoices/statements to customers ·Followed up on missed payments and overdue debts ·Oversaw all aspects of credit control ·Managed timesheets for agency personnel

·Prepared monthly bank reconciliations ·Supported Operations and Administration activities

Prepared and processed invoices, stamping dates and codes for authorisation.
Posted all invoices to Purchase Ledger for accurate record-keeping.
Produced payment listings and arranged transfers via online banking.
Reconciled supplier statements with Purchase Ledger accounts as required.
Resolved supplier queries efficiently to maintain strong relationships.
Maintained purchase order logs to ensure tracking accuracy.
Matched supplier invoices with corresponding purchase orders for validation.
Executed BACS and CHAPS payment runs, including weekly Bank Reconciliation statements.

Delivered comprehensive administrative support by answering telephones and assisting visitors.

Managed various administrative issues and inquiries efficiently.

• Operated personal computer to draft and refine correspondence based on verbal instructions.
• Prepared, transcribed, and distributed agendas and minutes for meetings.
• Coordinated schedules for meetings, events, and appointments, including travel arrangements.
• Conducted information collection and analysis for statistical and narrative reports as directed.
• Monitored and reconciled inter-departmental monthly ledgers and budgets.
• Served as department bookkeeper, managing budget documents and petty cash disbursements.