- Spending time with my grandson
- Gardening
- Reading
Mandy Macdonald
Grangemouth,Stirlingshire
Summary
Manages payroll, invoicing, and expenditure reporting to ensure accurate financial administration and timely payments. Reviews office procedures, supplies, and contract files to maintain compliance, continuity, and organised record systems. Liaises with internal teams and senior management to solve problems, reduce delays, and support informed decisions.
Overview
1
1
Certification
21
21
years of professional experience
Work History
Administrative Manager
Donaldson Construction Ltd
Clackmannanshire, Alloa
09.2005 - Current
- Managed office policies and procedures to achieve continuous improvement in customer experience and office efficiency.
- Managed payroll processing for the office, ensuring accurate and timely salary payments to all employees.
- Coordinated meetings, scheduled appointments, and organised travel arrangements for senior management to optimise time management.
- Resolved administrative problems by analysing data, identifying root causes, and implementing appropriate solutions.
- Managed office administrative tasks, including filing, data entry, and document preparation, to support overall operational efficiency.
- Reviewed and updated office policies and procedures, ensuring compliance with current legislation and industry standards.
- Oversaw business filing processes to ensure organised and efficient document management.
- Monitored email and postal correspondence, directing messages to appropriate departments and responding to enquiries promptly.
- Handled confidential documents with discretion, maintaining the integrity and security of sensitive information.
- Prepared detailed reports on office expenditure, identifying cost-saving opportunities and managing budget allocations.
- Assessed office supply needs, placing orders in a timely manner to prevent shortages and maintain workflow.
- Supervised and tasked employees, including payment coordinators, billing coordinators and general clerks.
- Supervised supply purchases, management and tracking in line with budgetary requirements.
- Took ownership of expenses for all activities for Head office and submitted monthly reports.
- Liaised with IT department to resolve technical issues swiftly, minimising downtime and maintaining productivity levels.
- Assisted in developing and maintaining lease, insurance and contract files.
Education
Graeme High School
FalkirkSkills
- Payroll processing
- Payroll administration
- Invoicing
- Invoice processing
- Bookkeeping
- Basic accounting
- Financial analysis
- Record keeping
- Audit preparation
- Report preparation
- Compiling reports
- Process improvement
- Office administration
- General office administration
- Admin processes
- Purchasing procedures
- Diary management
- Data retrieval
- Technical liaison
- Confidential handling
- Discretionary judgement
- Operational logistics
- Multitasking proficiency
- Customer relationship building
- Microsoft Office
- Office equipment operation
- Discretionary judgement
- Bookkeeping
Certification
- Full Driving Licence
- First Aid at Work
Interests
Timeline
Administrative Manager
Donaldson Construction Ltd
09.2005 - Current
Graeme High School