Malwina O’Brien
Kirchgarten 5,Konz, Germany
Summary
I’m an enthusiastic, ambitious, and experienced financial assistant with work experience within Finance, Law and Administration. I’m hardworking, professional, respectful, highly motivated with exceptional organisational and interpersonal skills. I can work well as part of a team or on my own, which has been demonstrated within my previous employment roles. I’m able to exploit Information technology and am fully competent in the use of various IT packages, including Microsoft Office, Microsoft Dynamics, Cyfy, Concur and SAGE. I have an excellent understanding of confidentiality and customer service and thrive in any such environment. I possess excellent numerical and data entry skills along with a comprehensive understanding of commercial, administrative, and accounting procedures. Additionally, I have a proven ability to ensure that day to day work is carried out in line with agreed policies and procedures and are fully compliant with financial rules and policies.
Overview
12
12
years of professional experience
Work History
Accounts Payable and Receivable Specialist
Cycas Hospitality B.V.
12.2023 - Current
- Processing vendor invoices for multiple International entities in various currencies, ensuring they are processed on time and coded correctly. Investigating invoices is required.
- Preparation of weekly payment runs for approval and upload to banking platforms in a timely manner.
- Bank posting, payments allocation, aged creditors review, supplier statement and bank reconciliations.
- Processing and authorising of employee expense claims, making sure they are paid on time.
- Administration of the e-mails for Accounts Payable, responding to queries/requests for information from Internal Stakeholders and suppliers on a daily basis.
- Issuing invoices, processing recharges for properties, reviewing aged debtors, allocating outstanding payments, monitoring collections, updating the payment tracker and other ad-hoc AR tasks.
- Assisting with preparations for audits and providing supporting backup.
- Assisting the Management Accountant with month-end processes such as analytical reviews, accruals, prepayments.
- Coordinated daily communications with employees and external stakeholders to ensure smooth operations.
- Working daily with Microsoft Office, Microsoft Dynamics, Concur, Cyfy.
- Managing the corporate and hotels accounts payable role for multiple entities across Europe.
Finance Assistant
NuCana Plc
03.2018 - 12.2023
- Responsible for processing of multi-currency purchase invoices including inputting and coding of supplier invoices.
- Responsible for processing employee expense claims (review expense claims for correct supporting documentation, coding, correct VAT receipts and uploading onto system).
- Ensure all invoices and expense claims have been appropriately authorised.
- Reconciled purchase ledger and bank accounts, ensuring financial accuracy.
- Posting bank payments and receipts, keeping accurate records.
- Created weekly Cash Position Report to provide insight into cash flow management.
- Assisting Management Accountant in reporting and analyzing financial data.
- Working daily with Sage 200 and SICON.
- Assist with the setup of new suppliers and verifying bank details.
- Handled queries from suppliers and other departments promptly and professionally.
- Reviewing contracts and creating Purchase Orders in the system.
- Supporting audit preparation and providing documentation and backup for audit requests.
Finance Administrator
Macsween of Edinburgh
01.2017 - 03.2018
- Assisted in completing end-of-month procedures and compiling monthly management accounts to ensure timely financial reporting.
- Produced ad hoc financial reports to provide insights for decision-making.
- Collected and entered data into financial reports to support accurate financial analysis.
- Conducted daily supplier statement and bank reconciliations to ensure accuracy.
- Posting cash receipts and payments and inputting journals onto the accounting system.
- Authorised and coded all invoices and expenses correctly, checked customer invoices, and raised queries on prices and POD requests for transport jobs.
- Processing invoices into accounting system (Unity) and chasing suppliers for copy invoices and PODs.
- Analyse and record all transport, handling and storage invoices.
- Investigated deductions from payments made by customers.
Paralegal
Digby Brown Solicitors
03.2014 - 12.2016
- Directed medical experts, gathered police reports, acquired client salary information, organised accounts, and created precise claims valuations to support case development.
- Obtained client statements while ensuring strict adherence to privacy standards.
- Entered data accurately into computerised database and Excel spreadsheets to maintain comprehensive records.
- Managed diary for the department, recorded appointments, and coordinated rescheduling.
- Providing clear and accurate written and spoken translation for Polish clients.
Education
Association of Accounting Technicians (AAT) Level 2&3 Advanced Diploma -
Osborne Training
01-2021
Essential Book-Keeping Award Level 2 -
Pitman Training
Edinburgh01-2013
Higher National Certificate (HNC) - Administration & IT
Edinburgh College
Edinburgh01-2013
Bachelor’s Degree - Business Management (BSc)
Oxford Brooks University
01-2013
Skills
- Microsoft Office
- Invoice management
- Payment processing
- Multi-currency processing
- Expense review
- Bookkeeping
- Data analysis
- Microsoft Dynamics
- ERP -Microsoft Dynamics 365
- MS Office
- Attention to detail
- Accuracy
- Efficiency
- Deadline management
- Time management
- Multitasking
- Problem-solving
- Calm under pressure
- Proactive
- Team player
- High-pressure environments
- Flexibility
- Communication skills
- Fast-paced environments
- Problem solving
- Adaptability
- Time management
- Multitasking
Languages
English
Proficient
C2
Polish
Proficient
C2
Timeline
Accounts Payable and Receivable Specialist
Cycas Hospitality B.V.
12.2023 - Current
Finance Assistant
NuCana Plc
03.2018 - 12.2023
Finance Administrator
Macsween of Edinburgh
01.2017 - 03.2018
Paralegal
Digby Brown Solicitors
03.2014 - 12.2016
Association of Accounting Technicians (AAT) Level 2&3 Advanced Diploma -
Osborne Training
Essential Book-Keeping Award Level 2 -
Pitman Training
Higher National Certificate (HNC) - Administration & IT
Edinburgh College
Bachelor’s Degree - Business Management (BSc)
Oxford Brooks University