Summary
Overview
Work history
Education
Skills
Languages
Timeline
Generic

Madalina Costea

London

Summary

Ambitious individual with strong drive to succeed. Works to support teams with empowering leadership. Exceptional business acumen coupled with superior attention to detail.


Overview

8
8
years of professional experience

Work history

Document Controller / Project Coordinator

Ruddy Joinery
London
09.2022 - Current
  • Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
  • Bolstered data security to protect integrity of files.
  • Created and completed critical company documents in line with best practices.
  • Stored documents using cloud-based systems to drive efficiencies.
  • Oversaw document management for various corporate projects.
  • Conducted complex search and retrieval requests for clients and industry professionals.
  • Analysed issue logs to enhance service delivery.
  • Shared documents at key times to facilitate timely project completion.
  • Documented conferences, meetings and appointments with verbatim reports.
  • Sourced and ordered office supplies within allocated budget.
  • Oversaw and trained clerical support staff to accomplish challenging objectives.
  • Drafted documents and reports for management review.
  • Prepared professional business correspondence on behalf of senior staff and organisation.
  • Arranged supplies, documents and spaces for meetings.
  • Photocopied and printed presentations and reports for meetings.
  • Wrote business correspondence and technical letters.
  • Organised master calendar of appointments, operational targets and projects.
  • Kept files organised and up-to-date for accurate record-keeping purposes.
  • Screened incoming phone calls and relayed detailed messages.
  • Managed delivery and shipment of supplies required for projects.
  • Purchased materials required for projects to maintain inventory.
  • Liaised with printers to deliver high-volume publications.
  • Implemented consistent and logical numbering conventions for project documents.
  • Monitored consistent compliance of system processes with data confidentiality laws.
  • Contributed to accurate and efficient quality checks, ensuring error-free results.
  • Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
  • Organised, filed and stored electronic and physical files to maximise traceability.
  • Produced document progress reports for senior managers.

Document Controller / Site Administrator

Walker Construction
London
03.2022 - 08.2022
  • Enhanced project transparency and accountability with rigorous evaluation and record-keeping.
  • Maximised communication and transparency between clients, internal departments and stakeholders.
  • Directed resources and activities towards achieving client requirements.
  • Procured resources and supplies to facilitate smooth project execution.
  • Reviewed project documents and highlighted discrepancies and errors for correction.
  • Coordinated Electronic Document Management System (EDMS) with strong technical knowledge.
  • Helped to assimilate key documents for company-wide projects.
  • Bolstered data security to protect integrity of files.
  • Stored documents using cloud-based systems to drive efficiencies.
  • Organised, filed and stored electronic and physical files to maximise traceability.
  • Shared documents at key times to facilitate timely project completion.
  • Created and completed critical company documents in line with best practices.
  • Produced document progress reports for senior managers.
  • Liaised with printers to deliver high-volume publications.
  • Optimised budget tracking in Excel, increasing project profitability by 5%.
  • Negotiated with suppliers to reduce costs.
  • Built relationships with stakeholders through outstanding client management skills.
  • Built company reputation by managing and successfully delivering projects.
  • Managed project performance, organising project meetings to ensure ongoing feedback.
  • Monitored consistent compliance of system processes with data confidentiality laws.
  • Created expense reports with matching receipts.
  • Documented conferences, meetings and appointments with verbatim reports.
  • Booked hotels for domestic meetings.
  • Oversaw and trained clerical support staff to accomplish challenging objectives.
  • Organised master calendar of appointments, operational targets and projects.
  • Arranged supplies, documents and spaces for meetings.
  • Photocopied and printed presentations and reports for meetings.
  • Managed requests for access to documentation, maintaining confidentiality.
  • Analysed issue logs to enhance service delivery.
  • Contributed to accurate and efficient quality checks, ensuring error-free results.

Document Controller

Corbyn Construction Ltd
London
01.2021 - 02.2022
  • Developed top talent and coordinated background checks and on-boarding and exit processes .
  • Ordered and maintained office stationery supplies, including ink cartridges, toner and paper.
  • Supported timely and accurate administrative task completion.
  • Monitored DOCELITE system and Redsky system, processes to enable consistent compliance.
  • Liaised with document controller to assimilate key documents for company-wide results.
  • Maintained high-functioning document management system for easily identifiable and retrievable.
  • Managed payroll accuracy and reduced financial discrepancies through bookkeeping processes.
  • Kept reception area clean and organised to offer positive first impression to every visitor.
  • Produced professional and error-free letters, presentations and spreadsheets.
  • Followed up with external contractors, project owners and stakeholders to gather information and resolve issues.
  • Generated routine correspondence and document templates using Microsoft Word and Excel.
  • Added new information in excel about material, plant orders, concrete, muck away, general waste ,rebar call off , tracking spreadsheets.
  • Verified documents and associated records to catch and resolve discrepancies.
  • Helped to assimilate key documents for company-wide projects.
  • Oversaw document management for various corporate projects.
  • Liaised with printers to deliver high-volume publications.
  • Organised, filed and stored electronic and physical files to maximise traceability.
  • Led site teams to deliver timely, under-budget project completion.
  • Analysed issue logs to enhance service delivery.
  • Created and completed critical company documents in line with best practices.
  • Handled incoming correspondence and technical information, distributing as directed.
  • Shared documents at key times to facilitate timely project completion.
  • Produced document progress reports for senior managers.
  • Contributed to accurate and efficient quality checks, ensuring error-free results.
  • Amended documents accurately, communicating and redistributing to relevant personnel where necessary.

Administrator

The Safety Supply Company
London, ENG
08.2019 - 10.2020
  • Organised files, developed spreadsheets, faxed reports and scanned documents.
  • Prevented scheduling errors by demonstrating strong attention to detail while managing daily calendar and creating weekly or monthly reports and presentations.
  • Improved office efficiency, managing client correspondence, record tracking and data communications.
  • Generated shipment invoices, prepared packages and set up courier deliveries for customers.
  • Responded to telephone inquiries from clients, vendors and members of public.
  • Sourced vendors, built relationships and negotiated prices.
  • Created purchase orders.
  • Maintained warehouse stock levels.
  • Generated weekly, monthly, quarterly and yearly reports on purchasing operations.
  • Organised receipts, purchases and documentation of finished goods, packaging, materials and ingredients.

Warehouse Team Leader

Amazon
Hemel Hempstead, HRT
10.2015 - 06.2019
  • Exceeded warehouse productivity targets by on average 25% per 10 hours by constantly monitoring and controlling warehouse operations for optimum efficiency.
  • Completed productivity reports for senior management to facilitate accurate measurement of operational performance against warehouse KPIs.
  • Trained 25 order pickers in improved picking methods, boosting on-time shipping score.
  • Investigated process faults and devised targeted solutions.
  • Minimised accidents and near misses with rigorous health and safety training.
  • Operated forklifts and low level order pickers with precision.
  • Delivered performance appraisals to drive team productivity.
  • Briefed team on productivity targets and process changes.
  • Planned work rotas to optimise team performance and target achievement.
  • Posted regulatory and company-defined policies in common areas for employee review.
  • Enforced safety measures and proper use of PPE.
  • Reported daily warehouse performance data and updated company logs.
  • Exceeded warehouse productivity targets with consistent operational oversight.
  • Monitored warehouse safety and swiftly resolved hazards.

Education

SMTS - Site Management

ASQ Construction Services LTD
London
06.2023 -

First Aid At Work - Health and Safety

P.F.E First Aid Training Services LTD
London
09.2021 -

GCSE -

Elizabeth School of London
London, ENG
04.2017

A-Levels - Accounting

Istituto Nicola' Garrone
Albano Laziale
06.2011

Skills

  • First Aider
  • CSCS
  • Sentinel
  • Manual Handling
  • 4Projects
  • Aconex
  • A-site
  • SharePoint
  • Microsoft Office
  • RedSky
  • Donseed
  • Docelite
  • Datascope
  • Microsoft Office proficiency
  • Adobe Acrobat
  • PowerPoint presentations
  • Site management
  • Document control
  • Logistical planning
  • Operational support
  • Project cost control
  • Facility maintenance programmes
  • Problem-Solving
  • Attention to Detail
  • Planning and Coordination
  • Dependable and Responsible
  • Supplier purchase orders
  • Quality management
  • Computer literacy support
  • Database management
  • Collection management
  • Report writing
  • Meeting support
  • Daily shift briefings
  • Safety regulations expertise
  • Team leadership and motivation
  • Target-driven
  • Staff supervision
  • Purchase order creation
  • Database organisation

Languages

Italian, English, Romanian
Native language

Timeline

SMTS - Site Management

ASQ Construction Services LTD
06.2023 -

Document Controller / Project Coordinator

Ruddy Joinery
09.2022 - Current

Document Controller / Site Administrator

Walker Construction
03.2022 - 08.2022

First Aid At Work - Health and Safety

P.F.E First Aid Training Services LTD
09.2021 -

Document Controller

Corbyn Construction Ltd
01.2021 - 02.2022

Administrator

The Safety Supply Company
08.2019 - 10.2020

Warehouse Team Leader

Amazon
10.2015 - 06.2019

GCSE -

Elizabeth School of London

A-Levels - Accounting

Istituto Nicola' Garrone

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Madalina Costea