Summary
Overview
Work history
Education
Skills
Timeline
Generic

Lucy Knight

Littlehampton,West Sussex

Summary

I am a highly motivated, well organized individual with experience in a variety of administration roles within the NHS and customer service environments. I pride myself on having a strong work ethic and the ability to work effectively within a team and on my own initiative as required. I am committed with excellent attention to detail. I am able and used to working in a fast paced busy environment working well under pressure to ensure all duties are carried out to the highest level always putting patients first.


Throughout my NHS career I have taken on several key responsibilities, for instance during my time as a shift leader at a GP surgery, I supervised the reception team, managed staff and clinical rotas, approved annual leave and facilitated communication between the GP's, nursing staff and admin team. I also led team meetings and huddles to ensure effective collaboration.


In my current role, I am the senior member of the team within the admin department and colleagues often turn to me for guidance and support. I am also entrusted with providing regular training to new members of the team to enhance their knowledge, aiming to improve our performance and capabilities as a department. I also represent the team in meetings and address any concerns raised by my colleagues.

I recognise that growth is a continual process, and I am eager to learn and improve further. With your support and the guidance of the team,

and my knowledge and experience I strongly believe this will enable me to progress to taking the next step in my NHS career making a strong positive impact to the services of an organization.

Overview

15
15
years of professional experience
4
4
years of post-secondary education

Work history

Speciality Coordinator - Neurology

University Hospitals Sussex
Worthing, West Sussex
03.2022 - Current
  • Validating pending lists including amending review dates and comments as appropriate
  • Validating patient pathways , checking for diagnostic results to come back and then updating CareFlow accordingly or liaising with said consultant as to next steps
  • Maintaining waiting lists
  • Ensuring long waiters do not breach by taking urgent action to ensure they are either booked in or constantly chasing up their pathway i.e. chasing up diagnostics/next steps
  • Recording secondary outcomes
  • Booking/rebooking and cancelling follow up appointments
    Discharging referrals and adding new referrals
  • Typing of letters
  • Managing the joint account on email which will be various different requests by consultants, GP's, patients, other departments within the hospital, requests for ward rounds, requests/information from ops/management team
  • Providing training to new members of the team
  • Answering patient queries via phone/email
  • Sole responsibility of Dr Okello consultant neurologist and clinical lead working along side her, dealing with her admin, booking her fu appointments
  • Requesting for clinic's to be set up, cancelled or suspended via CRB's/clinic changes
  • Improved workflow efficiency by developing process improvements.
  • Facilitated cross-departmental meetings for improved collaboration efforts.

Medical Secretary - Vascular

University Hospitals Sussex
West Worthing, West Sussex
01.2022 - 03.2022
  • Scheduled appointments to reduce patient waiting times
  • Promoted a positive patient experience through professional telephone etiquette dealing with their queries
  • Typing of letters
  • Evolving
  • Secretary to Mr Salman consultant Vascular Surgeon , booking his follow up appointments

Cardiac Cath Lab Secretary - Cardiology

University Hospitals Sussex
Worthing, West Sussex
05.2020 - 01.2022
  • Booking cardiac procedures, ensuring procedures are booked under the correct consultant, are given the correct length of time, ensuring all equipment required is available
  • Typing of complex procedure reports
  • Updating the waiting lists/spreadsheet to add patients and keep track of who is booked in where
  • Arranging pre-op COVID-19 swabs prior to the procedures
  • Passing on/making sure relevant clinical details are passed on to Sister in charge of the Cath Lab ward for their case to be discussed the JCC meeting
  • Making up E-Folders in anticipation of upcoming procedures booked in
  • Created a systematic filing system, ease of document retrieval was achieved

Executive Support Team Administrator

University Hospitals Sussex
Worthing, West Sussex
03.2019 - 05.2020
  • Printing of papers for executive meetings
  • Managing and booking the boardroom bookings
  • Diary management

Medical Secretary/Shift Leader

LimeTree Surgery
Worthing, West Sussex
09.2017 - 03.2019
  • Maintained patient confidentiality by adhering to strict data protection policies
  • Scheduled appointments to reduce patient waiting times
  • Developed friendly relationships with patients to improve their comfort level during visits
  • Making referrals via patient choice navigators to the hospitals
  • Liaising with the GP's and sending out insurance/medical reports
  • Releasing patients medical records to solicitors
  • Assisting patients via telephone call with queries they may have with regards to referrals, insurance reports ect
  • Contacting hospitals to chase appts, results , clinic letters
  • Able to process repeat prescriptions

Receptionist/Administrative Assistant

Queen's View Medical Centre
Northampton
02.2012 - 08.2017
  • My main day to day job roles include answering the telephones in a calm collective way, ensuring the phone is answered within three rings and dealing with the query as efficiently as possible.
  • I am also regularly on front Reception having face to face communication with patients which I enjoy.
  • I greet patients with a polite friendly manner and try my best to help them with any queries they may have.
  • I book in appointments, I cancel appointments and I re-book appointments.
  • I have learnt and gained new knowledge with computer systems.
  • I effectively liaise and communicate with a number of different individuals such as (Doctors, Nurses, Secretaries, Consultants, Health Visitors) to ensure the patients receive the best service possible.
  • My key Reception job roles are: Answering the telephones, Covering front reception, Dealing with incoming fax requests from other organisations (such as Northampton General Hospital), Informing patients of results (such as blood results) always complying with the Data Protection Act 1998, Adding new patients data onto the system, Typing up of letters to send to patients as per the request of a clinician, Processing prescriptions, Assisting the Practice Nurse in a Child Immunisation Clinic, putting the appropriate information on the patient record.
  • My Administrative job roles are: Arranging medical records by date order, Filing of medical records, Incoming requests for release of medical records from Insurance companies (also known as Scan And Collate), Medical Reports which need to be filled out by the Doctor.

Sales Assistant

Peacocks
Weston Favell Northampton
07.2010 - 02.2013
  • Serving customers on a day to day basis being on the tills, also dealing with refunds, exchanges and discounts.
  • Placing all the new stock of clothes into the store, security tagging the item of clothing and hanging them on the correct hanger.
  • Replenish the Ladies department of the store and ensure it was always tidy and as much stock was out on the shop floor as possible.
  • Responsible for the designs of the shop window, and was involved with the layout and presentation of this.
  • When doing the deliveries that came in I learnt manual handling how to pick up the boxes and work with a team.
  • I was trained how to put clothes out and put them in the right areas to attract customers to the store.
  • I was shown how to put together an outfit, this way customers could see my creative side and felt comfortable to ask me my opinions and advice.
  • Designing the shop window to welcome customers into the store.
  • Taking responsibility and given the Ladies department of the store.
  • Learning how to complete a till transaction.
  • Doing refunds and exchanges.
  • Knowing when to call for an Assistant Manager for change or to witness a refund happening.
  • Being in attendance with the Assistant Manager when cashing up at the end of the day.
  • Sweeping and also mopping my department.
  • Adhering to Health and Safety Regulation.

Education

NVQ - Customer Service

Northampton College
Northampton, Northamptonshire
08.2013 - 08.2013

NVQ - Functional Skills Mathematics Level 1

Northampton College
Northampton, Northamptonshire
08.2013 - 08.2013

A Level - Applied Business

Northampton Academy
Northampton, Northamptonshire
09.2009 - 07.2011

A Level - Health And Social Care

Northampton Academy
Northampton, Northamptonshire
09.2009 - 07.2011

GCSEs - Drama, English, Religious Studies, Business Communications

Northampton Academy
Northampton, Northamptonshire
06.2009 - 06.2009

Skills

  • Excellent face to face and verbal communication
  • Proficient use of Microsoft Office: Word, Excel, PowerPoint, Outlook
  • Polite telephone manner
  • Efficient & Reliable
  • Team player
  • Established effective communicative working relationships with admin teams and clinical teams
  • Proactive
  • Strong interpersonal skills
  • Leadership experience
  • Ability to multitask
  • Able to work well under pressure
  • Hardworking
  • Positive Can Do Attitude
  • Organised
  • Strong work ethic
  • Creative problem-solving capabilities

Timeline

Speciality Coordinator - Neurology

University Hospitals Sussex
03.2022 - Current

Medical Secretary - Vascular

University Hospitals Sussex
01.2022 - 03.2022

Cardiac Cath Lab Secretary - Cardiology

University Hospitals Sussex
05.2020 - 01.2022

Executive Support Team Administrator

University Hospitals Sussex
03.2019 - 05.2020

Medical Secretary/Shift Leader

LimeTree Surgery
09.2017 - 03.2019

NVQ - Customer Service

Northampton College
08.2013 - 08.2013

NVQ - Functional Skills Mathematics Level 1

Northampton College
08.2013 - 08.2013

Receptionist/Administrative Assistant

Queen's View Medical Centre
02.2012 - 08.2017

Sales Assistant

Peacocks
07.2010 - 02.2013

A Level - Applied Business

Northampton Academy
09.2009 - 07.2011

A Level - Health And Social Care

Northampton Academy
09.2009 - 07.2011

GCSEs - Drama, English, Religious Studies, Business Communications

Northampton Academy
06.2009 - 06.2009
Lucy Knight