Louise Pearce
Amersham,Buckinghamshire
Summary
Results-driven manager with 4 years of experience in team management, known for significantly reducing aged creditors and payments on account. Extensive experience with Keyloop (Kerridge) and a keen eye for detail. Conscientious, trustworthy, and adept at problem-solving, always eager to tackle new challenges.
Overview
16
16
years of professional experience
Work history
Purchase Ledger Manager
Vertu Mercedes-Benz
Beaconsfield, Buckinghamshire
10.2021 - 09.2025
- Managed a team of 4 to 7 purchase ledger clerks responsible for processing invoices across 5 Mercedes-Benz branches.
- Conducted comprehensive training sessions for purchase ledger clerks, covering software applications, ledger management, and reconciliation techniques.
- Utilised accounting software to efficiently process and manage purchase ledger entries, ensuring timely updates and error-free transaction records.
- Conducted regular one-to-one meetings with team to foster communication and collaboration.
- Produced Daily reports for the team to work on passing authorised invoices and chase missing invoices for payments on accounts.
- Checked and authorised bank payments, including monthly BACS payment run and manual payments for the team to process.
- Facilitated weekly meetings with team to review payments on accounts exceeding 30 days and address any issues or concerns with relevant accountants or managers.
- Reconciliation of Manufacturer Statements
- Reviewed and verified supplier statement reconciliations in preparation for monthly BACS payment runs, ensuring compliance and precision.
- Created weekly reports to ensure timely authorisation of invoices by management.
- Produce monthly Kerridge reports for Accountant.
- Compiled weekly reports for DFD, detailing payments on account exceeding 60 days and outlining resolution strategies implemented by the team.
- Reduced value of payments on account over 60 days to enhance financial stability.
- Utilised accounting software to create new purchase ledger accounts and amend bank details in accordance with established company procedures.
- Utilised Keyloop software to generate comprehensive ad-hoc reports for accountants, ensuring accuracy and relevance of financial data.
Purchase Ledger Supervisor
Vertu Mercedes-Benz
Beaconsfield, Buckinghamshire
03.2019 - 09.2021
- Facilitated ongoing training for purchase ledger clerks to enhance skillsets and operational efficiency.
- Oversaw the downloading and processing of daily, weekly, monthly, and quarterly invoices within specified time frames, utilising organisational protocols and software tools.
- Compiled database containing useful information, including email addresses for obtaining missing manufacturer documents, logins for online systems, and regular expense codes for supplier invoices.
- Processed bank payments, executing monthly BACS payment runs and manual payments with precision.
- Reconciled manufacturer and supplier statements to ensure alignment and accuracy.
- Compiled detailed weekly reports outlining unauthorised invoices for managerial review and action.
- Compiled monthly Kerridge reports for accountants to ensure accurate financial analysis and reporting.
- Process invoices from suppliers to ensure timely payments and maintain positive supplier relationships.
- Created new purchase ledger accounts and amended bank details to ensure compliance with company procedures.
- Created spreadsheets on shared drive to enhance inter-departmental efficiency in recording purchase orders.
- Executed comprehensive processing of manufacturer bonuses across several months using specialised software to maintain accuracy and efficiency..
- Developed ad-hoc reports in Autoline (Kerridge) to enhance data analysis.
Credit Controller
Vertu Mercedes-Benz
Beaconsfield, Buckinghamshire
03.2018 - 03.2019
- Pursued outstanding payments from customers while ensuring timely updates to managers regarding any queries.
- Coordinated with managers to secure timely updates on customer queries.
- Established new customer accounts by verifying details through Equifax and Credit Safe and securing necessary approvals in accordance with company procedures.
- Facilitated requests from internal departments and customers for credit limit increases, ensuring adherence to company processes.
- Raised miscellaneous invoices, including regular monthly recharges, to manage accounts receivable and ensure customer billing accuracy.
- Processed manufacturer warranty SBI’s from sales ledger to purchase ledger, ensuring accuracy and compliance.
- Produced aged debts reports bi-monthly to support departmental collaboration in clearing outstanding balances.
- Produced monthly statements.
- Communicated overdue staff invoices to payroll each month, detailing specific invoice numbers and employee information for efficient resolution.
- Processed sales ledger refunds to ensure accurate financial records and maintain customer trust.
- Facilitated acquisition of all necessary paperwork to enable raising of VAT exempt invoices by aftersales.
- Processed consolidated billing and transit damage payments from Mercedes-Benz to ensure accurate financial reconciliation.
Purchase Ledger Supervisor
Hughes of Beaconsfield Ltd
Beaconsfield, Buckinghamshire
07.2015 - 03.2018
- Implemented document scanning systems for accounts staff.
Supported managers in adapting to new processes effectively.
Facilitated training sessions to enhance user familiarity and capability. - Training of Accounts Assistants.
- Processed monthly and weekly payment runs.
- Reconciled supplier statements.
- Posted monthly pre-payment journals.
- Dealt with Purchase Ledger queries including letters from suppliers.
- Coding of expense invoices
- Completed the purchase ledger action list.
- Opened new purchase ledger accounts in line with the company policy.
- Reconciled the company debit and credit card accounts.
- Produced monthly expense analysis reports.
Accounts Assistant
Hughes of Beaconsfield Ltd
Beaconsfield
08.2013 - 06.2015
- Posted bank statement transactions and reconciled on a daily basis.
- Reported bank balance and U Plan details (Mercedes-Benz loan) to Directors on a daily basis.
- Processed vehicle invoices from 6 manufacturers (Mercedes-Benz, Jeep, Peugeot, Skoda, SEAT and Mazda)
- Downloaded and processed invoices from Skoda, SEAT and Peugeot online system.
- Downloaded Mercedes-Benz and VW finance reports and pre-coded for bank statement payments.
- Cover for Cashier’s holiday for 3 sites, including producing Sales Ledger invoices for Petrol Forecourt and shop.
- Processed invoices and posted payments from Sales Admin cheque book.
- Assisted purchase ledger, processing invoices when required.
IT Administrator
Hughes of Beaconsfield Ltd
Beaconsfield
04.2009 - 08.2013
- Dealt with IT issues logged via ticket system and referred any necessary issues to IT consultant, the manufacturers and CDK (Kerridge).
- Created user logins for Autoline (Kerridge) and set correct permissions and priorities as required for the user’s job role.
- Created user logins for multiple manufacturer systems required for the user’s job role.
- Created user’s e-mail addresses and assigned them to relevant e-mail groups for their site and job role.
- Added websites to the company white list on the firewall, after carrying out checks as per the company policies.
- Set up PC’s and Thin Clients, including installing any software required.
- Assisted the IT Consultant to maintain the Citrix Servers.
- Carried out daily backups of the 2 Autoline servers - main and back up servers.
- Created ‘how to’ documents on IT Wiki.
- Previous admin roles in the Parts and Warranty departments.
Skills
- Keyloop (Kerridge) experience
- Microsoft Office Suite proficiency
- KPI tracking
- Mentoring and coaching
Timeline
Purchase Ledger Manager
Vertu Mercedes-Benz
10.2021 - 09.2025
Purchase Ledger Supervisor
Vertu Mercedes-Benz
03.2019 - 09.2021
Credit Controller
Vertu Mercedes-Benz
03.2018 - 03.2019
Purchase Ledger Supervisor
Hughes of Beaconsfield Ltd
07.2015 - 03.2018
Accounts Assistant
Hughes of Beaconsfield Ltd
08.2013 - 06.2015
IT Administrator
Hughes of Beaconsfield Ltd
04.2009 - 08.2013