LIANA KAPINA
London
Summary
- Experienced leader in accounts payable with a proven track record of establishing and managing departments from inception.
- Skilled in team motivation, task delegation, and fostering professional development in dynamic environments.
- Strong organisational and multitasking abilities, effectively managing multiple priorities and deadlines.
- Proficient in process optimisation, risk mitigation, and collaboration with cross-functional teams to enhance efficiency and communication.
- Diligent, self-driven, motivated, flexible, resilient, with a positive ‘can do’ mindset, keen attention to detail, and commitment to quality.
- IT literate, with good knowledge of Excel (including Pivot Tables, and VLOOKUP).
Overview
23
23
years of professional experience
Work History
Accounts Payable Manager
Kilnbridge Construction
09.2025 - Current
- Lead, coach, and develop the accounts payable team, fostering a culture of accountability, collaboration, and continuous improvement.
- Proactively identified, reviewed, and streamlined the Accounts Payable Department, improving efficiency, accuracy, and cycle times.
- Led multiple projects and technology implementations to identify opportunities for enhancing processes.
- Engage proactively in the implementation of the new system, which includes data cleansing, participating in workshops, collaborating closely with the Procurement department, delivering team training, and providing insights and feedback on the current system in operation.
- Staff training, development, and task delegation: Managed resource allocation to optimise workload, identify strengths and areas for improvement within the team, provide constructive feedback, and facilitate professional development.
- Promote best practices, knowledge sharing, and process ownership within the team.
- Foster open communication channels within the AP team, encouraging the sharing of ideas and feedback.
- Monitor workload, backlogs, and service levels to ensure consistent performance.
- Act as an escalation point for complex or high-risk supplier issues and collaborate cross-functionally to ensure a prompt conclusion.
- Maintained positive relationships with internal stakeholders, reliant on accounts payable services.
- Provide clear communication and reporting to senior finance leadership on AP performance, risks, and improvement initiatives.
- Payments and inbox management.
- Employee evaluations.
- KPI reporting.
Group Accounts Payable Manager
SEFE Marketing & Trading Ltd
03.2024 - 07.2025
- Clearing Invoices backlog, assemble the UK AP Team.
- Leading of both onshore and offshore Teams (5 AP Analysts in London, 2 in Manchester, 13 in Berlin), for 10 entities (UK & International), mentoring and providing guidance on tasks, fostering a collaborative work environment.
- Staff development, task delegation, training, performance monitoring, goal setting, conflict resolution, resource allocation, communication, adaptability to ensure smooth transition with new procedures and software, motivation to achieve excellence.
- Payments and Invoice processing management.
- Supervise critical and high-visibility payments, including regulatory related transactions.
- Vendor relations: maintain positive relationships, addressing inquiries and resolve any discrepancies in a timely manner.
- Internal stakeholder relations (Treasury, Tax, IT, Settlements, Marketing, Commercial Teams): Collaboration, cross-functional communication, policy alignment, workflow optimisation, issue resolution, training and awareness for other departments on AP procedures. Weekly meetings with all Group Entities.
- Performance metrics by collaborating with relevant stakeholders to establish and monitor KPIs, ensuring alignment with overall organisational objectives.
- Actively involved in various projects (UAT end-user, set up of new entities) and technology utilisation (OCR, SAP 4/HANA), to identify opportunities for process optimisation, implement improvements and enhance department's efficiency.
- Financial record reconciliation of accounts payable transactions.
- Policy compliance, process improvements, audit preparations.
- Shared AP email Inbox management.
- Recruitment, Appraisals, Graduate scheme involvement.
- On-site trips.
Senior Accounts Payable Manager
Berkeley Homes Capital PLC
London
09.2021 - 02.2024
- Led the integration of the NEL Accounts Payable Department with multiple entities.
- Managed a team of 10 AP Analysts, ensuring accuracy and efficiency across eight operating companies.
- My efforts resulted in a significant promotion to Senior AP Manager, reflecting my commitment to excellence and operational improvement.
- Except for Accounts Receivable, all other responsibilities remain as outlined in the previous position at NEL.
Accounts Payable & Receivable Manager
Berkeley Homes North East London (NEL)
12.2016 - 08.2021
- Successfully established the New Accounts Payable Department from the ground up.
- Management of 4 Accounts Payable Analysts within fast paced AP function.
- Management of Purchase Ledger, Subcontract, Expenses & Accounts Receivable Ledger. High volume of invoices (c.3500 per month).
- Payments (CHAPS / Overseas Payments) - Invoices Management.
- Ensure correct treatment of VAT / CIS Tax. Preparation & Submission of monthly CIS (Construction industry Scheme) Tax return to HMRC.
- Supervise vendor on boarding and approval requests in line with procurement and finance controls.
- Fostered strong relationships with stakeholders and vendors, improving communication and collaboration.
- Coding, posting and reconciliation of Company's Credit Cards.
- Review and improve internal processes to maximise efficiency of the Team.
- External & Internal Audit Preparation.
- Review of monthly report to highlight Proforma and aged debt balances.
- Performance Matrix, 1:1 meetings, Appraisals, Recruitment.
- Provided training, mentoring, and empowerment to the Accounts Payable Team, effectively resolving challenging situations that arose within the AP Team.
Senior Accounts Assistant
SPIE Ltd
London
04.2013 - 11.2016
- Supervised and trained team of 6 accounts payable assistants, ensuring accurate processing and compliance.
- Managed payments for subcontract and purchase ledger, including multi-currency transactions, ensuring timely and precise financial operations.
- Ensure correct treatment of VAT / CIS Tax. Preparation & Submission of the Monthly Construction Industry Scheme (CIS) HMRC Tax Return. Verify and review Subcontractors CIS Status.
- Handled subcontract invoice processing for both UK and international operations.
- Contributed to implementation of new finance system, enhancing overall financial processes.
- Setting up new accounts. Preparation of Month End Reports.
- Processed supplier statements while resolving inquiries from subcontractors and suppliers.
- Performed bank reconciliation to ensure accuracy of international payments.
- Liaise with External & Internal Auditors.
- Assisted the finance team with various tasks directed by the financial controller.
- Dealing with Legal Letters, CCJs, Court Claims and HMRC Queries.
Accounts Payable Supervisor
THE CONRAN SHOP
09.2008 - 03.2013
- Assisted in reducing proforma payments through collaboration with buying and merchandising departments.
- Supported relationship-building with vendors to enhance trust and cooperation.
Managed accounts payable function for Conran Shop and Conran Contracts effectively. - Processed and coded invoices for UK and international suppliers, handling approximately 1500 invoices monthly.
- Established new accounts and maintained supplier records diligently.
- Oversaw employee expenses management.
- Reconciled and posted company credit card transactions accurately.
- Prepared weekly and monthly accounts payable reports for financial director review.
- Assisted in audit preparations and stock takes when required.
- Provided support to store teams during sales periods by working on the shop floor as needed.
Accounts Assistant - Contractor
Lend Lease Europe
06.2008 - 07.2008
- Finalising the Project ahead of the Deadline given; in three weeks instead of four.
Accounts Payable Assistant - Contractor
INTO University Partnership
London
04.2008 - 05.2008
Accounts Payable Assistant - Contractor
Canary Wharf Group
10.2007 - 03.2008
Senior Sub Contract Accounts Assistant
Verry Construction
03.2003 - 09.2007
- Assisted with receiving, processing all invoices related to Subcontract.
- Served as the primary point of contact for subcontractor inquiries with both internal and external stakeholders.
- Implemented BACS payments to streamline financial processes.
- Assisted in managing purchase ledger invoices to improve financial efficiency..
- Maintained petty cash for ad-hoc business expenses.
- Conducted CIS verification with HMRC.
- Assisting in preparation of monthly CIS tax returns..
Education
AAT Level 3 - Advanced Diploma in Accounting
BPP College
London02-2015
Advanced IT Studies -
City of Westminster College
01-2001
BA Hons - Economics
Aristotle University of Thessaloniki
Thessaloníki, GreeceSkills
- Leadership skills
- Time management
- Organisational skills
- Problem solving
- Adaptability
- Integrity
- Communication skills
- Decision making
- Exceptional work ethics
Hobbies and interests
- Swimming, squash, cycling, traveling, learning languages, arts & culture, music, fashion styling.
Accomplishments
- 'Employee of the Quarter' Winner, August 2021, Berkeley Homes.
Timeline
Accounts Payable Manager
Kilnbridge Construction
09.2025 - Current
Group Accounts Payable Manager
SEFE Marketing & Trading Ltd
03.2024 - 07.2025
Senior Accounts Payable Manager
Berkeley Homes Capital PLC
09.2021 - 02.2024
Accounts Payable & Receivable Manager
Berkeley Homes North East London (NEL)
12.2016 - 08.2021
Senior Accounts Assistant
SPIE Ltd
04.2013 - 11.2016
Accounts Payable Supervisor
THE CONRAN SHOP
09.2008 - 03.2013
Accounts Assistant - Contractor
Lend Lease Europe
06.2008 - 07.2008
Accounts Payable Assistant - Contractor
INTO University Partnership
04.2008 - 05.2008
Accounts Payable Assistant - Contractor
Canary Wharf Group
10.2007 - 03.2008
Senior Sub Contract Accounts Assistant
Verry Construction
03.2003 - 09.2007
AAT Level 3 - Advanced Diploma in Accounting
BPP College
Advanced IT Studies -
City of Westminster College
BA Hons - Economics
Aristotle University of Thessaloniki