LAUREN GRAY
London
Summary
Executive Assistant and Administrative Business Partner with over 10 years’ experience supporting C-suite and Director level leaders within global technology, media and corporate organisations including Moonbug Entertainment, Sony Pictures, Initiative and Knight Frank. Experienced in managing complex executive operations across multiple time zones, including strategic calendar management, international travel, expense management, project coordination and high-profile events. Recognised for anticipating needs, improving operational efficiency and building trusted relationships across all levels of an organization. A proactive, highly organised business partner who thrives in fast paced, constantly evolving environments.
Overview
13
13
years of professional experience
Work history
Executive Assistant to Managing Director, Music & Operations & Global CIO
Moonbug Global Entertainment
London
2025.09 - 2026.06
- Partnered with the Managing Director and Global CIO to manage executive operations, balancing changing priorities while ensuring seamless day to day business support.
- Managed highly complex calendars across multiple priorities, proactively resolving scheduling conflicts and ensuring executives remained focused on strategic business objectives.
- Coordinated international travel, executive itineraries and expense management whilst responding quickly to changing business requirements.
- Planned and delivered internal programmes and company events from concept through execution, managing suppliers, logistics, budgets and stakeholder communication.
- Introduced employee engagement initiatives that strengthened team culture, collaboration and employee experience.
- Coordinated cross-functional projects including office moves, operational improvements and business wide initiatives.
- Maintained absolute discretion while supporting confidential business decisions and senior leadership initiatives.
- Role concluded following organisational restructure and redundancy.
Executive Assistant to Chief Strategy Officer (EMEA & UK Head), Chief Client & Business Operations Officer & Global Managing Director
Initiative Global Media Agency
2023.09 - 2025.09
- Supported three senior executives across global and EMEA functions, enabling effective decision making through proactive executive support and operational coordination.
- Managed complex global calendars across multiple time zones, ensuring priorities were aligned with changing business demands.
- Coordinated international travel and detailed itineraries for senior leaders.
- Played a key role in global client pitches by coordinating senior stakeholders, preparing presentation materials and ensuring seamless project delivery.
- Produced executive briefing packs and board level documentation for strategic meetings.
- Organised leadership events, workshops and engagement initiatives that strengthened collaboration across international teams.
Executive Assistant to Senior Vice President / Regional CIO / Head of Content Platform Technology (Maternity Cover)
Sony Pictures
London
2023.04 - 2023.09
- Supported cross-functional technology teams operating across multiple international regions.
- Managed complex diary scheduling and international travel across multiple regions.
- Coordinated team workshops, onboarding and internal initiatives that enhanced collaboration and employee engagement.
- Supported operational projects and cross-functional teams to ensure successful delivery of departmental objectives.
Executive Assistant to Head of Department
Knight Frank
2022.01 - 2023.04
- Delivered executive administrative and operational support to department leadership within a leading global property consultancy.
- Introduced and coordinated team-building initiatives and department events to strengthen collaboration and team morale.
- Managed international travel arrangements including detailed itineraries and visa coordination.
- Prepared presentations, reports and briefing materials for leadership meetings and client engagements.
- Supported supplier coordination and office operations to ensure efficient day-to-day departmental functioning.
- Previous Roles:
Executive Assistant to Managing Director
Oaks Estate Agents
2019.01 - 2021.12
- Provided comprehensive executive support including complex diary management, meeting coordination and leadership administration.
- Prepared reports, presentations and internal communications for senior management and leadership meetings.
- Coordinated company events, team initiatives and client meetings, helping foster a collaborative and positive office environment.
- Supported recruitment processes and onboarding of new employees.
Executive Assistant
Kinleigh Folkard & Hayward / Barnard Marcus
2013.01 - 2019.01
- Progressed from Team Assistant to Executive Assistant through strong performance and organisational capability.
- Supported senior leaders with diary management, meeting coordination and administrative support in a fast-paced environment.
- Assisted with event planning, team activities and internal communications.
- Developed strong stakeholder management and organisational skills supporting busy operational teams.
Education
A Levels - Performing Arts, English Literature, Business Studies
Coulsdon High School
LondonGCSE'S - English, Maths, Science
Skills
- Executive & C-Suite support
- Director level business partnering
- Complex Calendar Management
- Multi time zone coordination
- Stakeholder relationship management
- International travel & logistics
- Event and project management
- Process improvement
- Employee engagement initiatives
- Confidential executive support
- Expense management
- Google workspace & Microsoft office
- Project coordination
- Budget management
Systems
- Google workspace
- Microsoft 365
- Slack
- Zoom
- Teams
- Concur
- Workday
Timeline
Executive Assistant to Managing Director, Music & Operations & Global CIO
Moonbug Global Entertainment
2025.09 - 2026.06
Executive Assistant to Chief Strategy Officer (EMEA & UK Head), Chief Client & Business Operations Officer & Global Managing Director
Initiative Global Media Agency
2023.09 - 2025.09
Executive Assistant to Senior Vice President / Regional CIO / Head of Content Platform Technology (Maternity Cover)
Sony Pictures
2023.04 - 2023.09
Executive Assistant to Head of Department
Knight Frank
2022.01 - 2023.04
Executive Assistant to Managing Director
Oaks Estate Agents
2019.01 - 2021.12
Executive Assistant
Kinleigh Folkard & Hayward / Barnard Marcus
2013.01 - 2019.01
GCSE'S - English, Maths, Science
A Levels - Performing Arts, English Literature, Business Studies
Coulsdon High School