Ancient DNA and genealogy research
Laura Baremore Miller
Content Specialist, Neurosciences Portfolio
Lincoln, England
Summary
Dedicated administrative professional with excellent organizational skills, attention to detail, and a strong commitment to client relations and collaboration. Reliable and collaborative team member, seeking the opportunity to contribute to the long-term growth and success of an organization.
Overview
12
12
years of professional experience
7
7
years of post-secondary education
Work History
Content Specialist, Neurosciences Portfolio
Frontiers Media Ltd.
12.2022 - Current
- Working 100% remotely, utilizes multiple internal and external platforms to manage commissioning pipeline for assigned journals in the Neurosciences portfolio (Salesforce, Tableau, Dimensions, in-house Digital Editorial Office/Research Topic Management Platform).
- Video conferencing via Google Meet/Zoom/MS Teams with Topic Editors and Authors to manage research topic progress and incoming manuscript submissions.
- Produces mockups/art boards using brand portal and writes content for promotion of research topics on journal's Twitter page and other social media.
- Drives high-quality manuscript submissions to Frontiers journals through development of themed article collections.
- Builds relationships with high profile Guest Editors to guide them in their actions towards ensuring successful article collections.
- Manages operations of all article collections according to SOPs, while integrating new approaches and experiments into workflows.
- Communicates with authors and prospective authors with goal to secure their manuscript submissions and offer an excellent user journey.
- Monitors and analyzes data to understand submission dynamics and develops new initiatives to drive submission growth.
- Achieves own personal submission targets, in line with company expectations.
- Collaborates with internal departments to ensure efficiency and scalability of commissioning operations.
- Represents company in outward-facing external communications, both through personal and automated centrally coordinated email campaigns.
- Supports training of new team members as needed.
- Reports to Commissioning Manager and supports Journal Manager in executing their strategic vision for the journal.
- Proved successful working within tight deadlines and a fast-paced environment.
Consortium Administrative Officer
The Scripps Research Institute
La Jolla, California
07.2019 - 04.2021
- Planned and coordinated annual meetings for consortium (All-Investigators Retreat in La Jolla, CA; Scientific Advisory Board Meeting in Washington, DC; CHAVD Kickoff Meeting in New York.
- Created plans and communicated deadlines to complete projects on time.
- Increased customer satisfaction by resolving issues.
- Developed and managed event budgets for the CHAVD consortium; budget oversight for the Management & Operations Unit accounts.
- Initiated contracts, invoices and facilities requests for the CHAVD MOU, coordinating with Procurement, Finance & Facilities.
- Working with Procurement, resolved conflicts and negotiated mutually beneficial agreements between parties.
- Collaborated with CHAVD Director, COO and PIs on submission of grant application to National Institutes of Health, resulting in award of 7-year, $140M NIH grant to establish Scripps Consortium for HIV/AIDS Vaccine Development.
- Coordinated submission of budgets from PIs and subaward institutions along with written scientific narratives and corresponding graphs, tables and figures.
- Uploaded all required materials for grant application to eRA Commons.
- Coordinated scheduling and submission requirements with Scripps' Office of Sponsored Programs and 13 subaward institutions.
- Partnered with web developer in Croatia (formerly Degordian, now Bornfight) to develop new CHAVD consortium website.
- Participated in meetings with web developer, to include CHAVD Director and Chief Operating Officer in consultation with with Program Manager from IAVI (International AIDS Vaccine Initiative).
- Collaborated with CHAVD COO, PIs and postdoctoral/graduate students to produce content for new website.
- Solicited requests to consortium subaward institutions for photos for use on website in addition to locating various stock images.
- Used WordPress for upload of all website content with direction from web developer on ad hoc basis.
- Solicited requests to CHAVD PIs and Scientific Advisory Board members for submission of bios and photos for new website.
- Managed central repository of all articles and manuscripts from scientific journals and publications involving our faculty, ensuring grant compliance.
- Uploaded publications to website and maintained list of current publications (reported at our annual Scientific Advisory Board meeting).
- Actively listened to staff requests, confirming full understanding before addressing concerns.
- Exceeded goals through effective task prioritization and great work ethic.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Developed team communications and information for meetings.
- Improved operations through consistent hard work and dedication.
Center Administrative Officer
The Scripps Research Institute
La Jolla, California
07.2017 - 06.2019
- Oversight of administrative, financial and operational areas of the Scripps Center for HIV/AIDS Vaccine Immunology & Immunogen Discovery (CHAVI-ID).
- NIH Grant & Program Management: Posted monthly invoices against multiple funds assigned to Scripps and subaward institutions.
- With guidance from the Director and COO, worked with the Scripps Office of Sponsored Programs to ensure that any budget shortfalls or surpluses were handled in an efficient and timely manner.
- Worked with the COO, Director and PIs to prepare annual project reports and oversee strategic planning processes to ensure optimal resources.
- Partnered with funding agencies for financial reporting/grant administration.
- Liaised with the Office of Sponsored Programs providing regular communication to the Center leadership to facilitate timely funding.
- Coordinated all logistics for meetings and events on a regional and national basis (All-Investigators Retreat in La Jolla, CA and the Scientific Advisory Board Meeting in Washington, DC).
- Tracked and uploaded faculty publications to the website and managed In the News, highlighting PI research.
- Primary point of contact to the IT and Telecommunications departments within TSRI and participating institutions.
- Supported overall budgeting and planning, including annual forecasting and financial reporting, ensuring that programs met budgets.
- Identified financial shortfalls and overspending, providing expense justifications and reconciling accounts.
- Managed central repository of all publications from scientific journals involving our Principal Investigators.
- Uploaded all new/current publications to the website (Drupal platform).
- Maintained list of faculty publications for reporting purposes at the annual Scientific Advisory Board meeting.
- Increased customer satisfaction by resolving issues.
- Created Google Alerts for center PIs and uploaded links to current news articles concerning their research.
- Coordinated submission and upload of photos and bios for all PIs and staff, wrote articles for the website, and located images for use.
- Used coordination and planning skills to achieve results according to schedule.
- Prepared variety of different written communications, reports and documents.
Foundation Relations Coordinator
Salk Institute for Biological Studies
La Jolla, California
08.2014 - 10.2016
- Assisted with administration of foundation proposals assigned to Executive Director, Director of Foundation Relations and Assistant Director of Foundation Relations.
- Assisted with writing and preparation of annual and quarterly stewardship reports to Hearst, March of Dimes, WM Keck and other foundations.
- Managed calendar, coordinated travel and processed monthly expense reports for Foundation Relations team.
- Monthly budget reconciliation of two departmental fund numbers and management of event budgets.
- Wrote acknowledgment letters for EDFR and DFR, ensuring compliance with grant requirements determined by foundations.
- Coordinated submission of scientific and financial reports from PIs, Research Accounting and Grants for proposals and stewardship reports.
- Researched private foundations to identify prospective donors using Foundation Center, Lexis Nexis, search engines, etc.
- Managed projects and handled logistics for events and foundation site visits to Salk (Annual Breakthrough Biomedical Philanthropy Seminar, formerly Tax Seminar for Private Foundations).
- Prepared event briefings in advance for Salk president's office.
- Worked with venue staff and internal / external vendors, arranging travel and transportation for speakers, processing and tracking expenses, and interacting with foundation executives.
- Acted as departmental liaison to outside entities, including foundation directors, donors and community leaders.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Created plans and communicated deadlines to complete projects on time.
Administrative Assistant to Senior Vice President
Community Housing Works (CHW)
San Diego, California
08.2012 - 08.2014
- Reported to Sr. Vice President of Housing and Real Estate Development, providing administrative and other support.
- Drafted and transcribed from notes various types of correspondence (letters, emails, and other documents).
- Managed diary, processed expense reports including travel, and provided overall administrative support to SVP.
- Registered staff for conferences and seminars, and developed a conferences calendar.
- Processed annual memberships, dues and subscriptions, tracking renewal dates for the Housing & Real Estate Development team.
- Event planning and logistics for grand opening and groundbreaking events for new affordable housing developments.
- Edited reports, proposals and grant applications.
- Drafted and edited documents for grand opening and groundbreaking events (invitations and programs).
- Managed special projects: Created tracking system for award applications; updated elected officials report after each election.
- Organized departmental E-filing system & offsite secure file archival.
Graduate Research Assistant / Fellow
University of San Diego, School of Leadership & Education Sciences
San Diego, California
09.2011 - 08.2012
- Worked with Dr. Lea Hubbard, Professor & Chair of the Department of Leadership Studies, on year-long, qualitative research project.
- Assisted professor with completion of interviews, classroom observations, creation of interview protocols, interview transcription, coding data and analysis.
- Scheduled interviews, observations and confirmed meeting times.
- Completed administrative and qualitative research duties per professor request.
- Conducted, researched and drafted summaries regarding data-driven decision making (DDDM).
- Assisted professor with literature review in preparation for final submission of research article to peer-reviewed journals.
- Contributed to statistical, qualitative and quantitative analysis.
- Recorded data and maintained source documentation following good documentation practices.
- Contributed to professionally-written scientific paper for publication.
- Prepared materials for reports, presentations and submission to peer-reviewed journal publications.
- Our findings were presented at international conference in Chile and published in several scholarly journals.
- "Multiple initiatives, multiple challenges: The promise and pitfalls of implementing data." Original research article published in Studies in Educational Evaluation, 42 (2014) 54-62, Lea Hubbard (USD), Amanda Datnow (UCSD), Laura Pruyn (USD). doi: 10.1016/j.stueduc.2013.10.003 https://www.sciencedirect.com/science/article/abs/pii/S0191491X1300045X.
Education
Bachelor of Arts - Political Science/International Relations
University of California, San Diego (UCSD)
La Jolla, California 01.2004 - 06.2008
Master of Arts - History
University of San Diego (USD)
San Diego, California 01.2011 - 12.2013
Skills
Administrative management and oversight
Meeting/event planning
Budget management and expenses
Grant administration
Website management (WordPress, Drupal)
Effective project management
Positive attitude and flexible approach
Thorough and reliable with strong attention to detail
Poised under pressure
Adept at writing and editing
Analytical with good research skills
Windows and Macintosh proficiency
Acrobat Pro, WordPress, cloud based platforms (Salesforce, Tableau, Dimensions, in-house Digital Editorial Office/Research Topic Management Platform)
Video conferencing via Google Meet/Zoom/MS Teams
Interests
Travel, reading and learning about other cultures
Hiking, nature and animals
Timeline
Content Specialist, Neurosciences Portfolio
Frontiers Media Ltd.
12.2022 - Current
Consortium Administrative Officer
The Scripps Research Institute
07.2019 - 04.2021
Center Administrative Officer
The Scripps Research Institute
07.2017 - 06.2019
Foundation Relations Coordinator
Salk Institute for Biological Studies
08.2014 - 10.2016
Administrative Assistant to Senior Vice President
Community Housing Works (CHW)
08.2012 - 08.2014
Graduate Research Assistant / Fellow
University of San Diego, School of Leadership & Education Sciences
09.2011 - 08.2012
Master of Arts - History
University of San Diego (USD)
01.2011 - 12.2013
Bachelor of Arts - Political Science/International Relations
University of California, San Diego (UCSD)
01.2004 - 06.2008