Ladinia Jean
London
Summary
A highly skilled professional with extensive expertise in executive support, known for maintaining high-level confidentiality and resourcefulness in crisis situations. Demonstrates exceptional organisational awareness and prioritisation expertise, effectively managing complex calendars and coordinating meetings for multiple executives. Proficient in Microsoft Office, with a proven track record of building strong relationships with Executive Assistants, Senior Leaders and High Net Worth clients.
Adept at handling travel arrangements and diary management while exercising discretion and strong judgement. Committed to delivering seamless logistics support and maintaining resilience under pressure in a fast-paced executive environment.
Organised and resourceful Executive Assistant known for streamlining office operations and enhancing executive productivity. Excelled in managing complex schedules, coordinating high-profile meetings, and improving administrative workflows.
Delivered impactful project support and ensured seamless communication within teams and with external stakeholders.
Overview
16
16
years of professional experience
Work history
Executive Assistant in Financial Technology Investments Team
Rothschilds & Co
2025.10 - 2026.01
- First point of contact to two Co-Head Managing Directors of department and team of 16
- Seamless management of everchanging complex calendars, consisting of prioritising conflicts, scheduling meetings, conference calls and dinners with High-Networth clients
- Arranging international travel in line with company policy
- Processing all expenses on Concur in a timely manner
- Handled queries from clients professionally enhancing company's reputation
- Trained junior staff members, boosting overall team productivity in administration tasks
- Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
Executive Assistant, Rolling Contract
Jefferies Investment Bank
2023.03 - 2025.02
- Diary management of client meetings and internal meetings working with different time zones
- Organising international travel
- Compiling and processing of all expenses on Concur within company policy
- Maintaining good working relationships with fellow Assistants and being part of the Buddy system, providing cover and help with overflow work
- Team support to 4 Managing Directors, 5 Directors, 3 Vice Presidents, 4 Analysts and 3 Associates
Foster Carer
2021.08 - 2022.10
- Foster Carer and support to a 14 year old with specialist needs
Executive Assistant, Maternity Contract
Mizuho Bank, London
London
2021.03 - 2021.08
- Extensive and often complex diary management, global travel arrangements, expenses management
- Proactively resolving schedule conflicts
- Organising meetings, video and conference calls globally
- Relationship-building at all levels across the business
- Preparing correspondence and agendas
- Acting as key contact between team and HR, IT and Office Management
PA to Sector Head and Directors, Maternity Contract
CDC Group Investment PLC, London
London
2019.05 - 2020.02
- Proactively managing the Head and Directors calendars and facilitating day to day activities, anticipating their needs and staying ahead of them with highly effective time management and prioritization
- Coordinated travel arrangements, resulting in smooth business trips.
- Arranging complex meetings across different time zones and proactively managing meeting clashes and being a gatekeeper
- Timely expense processing and submissions adhering to policies and guidelines
- Coordinating meetings with High Net-Worth individuals, registering external visitors with reception and arranging any catering
PA and Team Assistant in Human Resources - Maternity Contract
Deutsche Bank, Canary Wharf
Canary Wharf
2018.03 - 2019.03
- Handling confidential information and using discretion while working for a senior leader and team
- Extensive diary management, co-ordination of meetings and video conferences logistics including invites, room bookings and set up and being able to prioritise the conflicting demands of the team
- Management of onsite/offsite events or workshops, including invites, venue bookings and travel arrangements
- Travel bookings and all Team administration, tracking of laptops, headset and lockers
- Processing and reconciling expense claims and invoices in a timely fashion and in line with policy
- Supporting managers with the on-boarding process for new joiners/leavers to the team including IT set up, drive access and phone orders
- Provide cover for other Team Assistants in London
- Undertaking ad hoc tasks - document scanning, photocopying, printing, electronic filing
PA and Team Assistant
MS Amlin PLC, via Resource Solutions
2017.10 - 2018.01
- Role made redundant
- PA duties
- Raising purchase orders, inputting all invoices onto the system, processing them correctly and flagging any inconsistencies
- PA support to the Head of Communication and Global Head of Brand Management
- Diary management, organising meetings and conference calls across global time zones
- Organising multi trip travel
- Compiling expense reports
- Managing inbox's
Permanent PA Role
Blackrock
2014.12 - 2017.07
- Co-ordinating complex multi trip travel for 3 Managing Directors who worked in in London and Zurich and senior staff
- Efficient and complex diary management, scheduling internal and external client meetings
- Multi-tasking projects and prioritizing work load
- Assisting all Team members with ad-hoc projects - printing, ordering business cards and scanning documents
- Processing all Team expenses in a timely manner
- Arranging meeting rooms with video conferencing over global time zones
- Telephone and email communication and organising Team events internally and externally
- Holiday cover for Assistants and support for visiting Team members
PA and Team Assistant
Barclays Investment Bank
2014.05 - 2014.08
- PA support to 2 Managing Director's and wider team of 15
- Complex diary management
- Processing expenses
- Arranging international travel
- Processing invoices
- Answering the Teams telephones and taking messages
- Booking meeting rooms
- Maintaining an excellent working relationship with clients
PA and Team Assistant
Credit Suisse, via Crone Corkill
2013.10 - 2014.05
- PA support to Managing Director and wider team of 18
- Processing expenses
- Organising extensive business trips and local travel
- Diary management and arranging external and internal meetings
- Arranging Desk moves
- Organising new starters with PC set up and applications
- Message taking
- Ad hoc project and admin work
PA and Team Administrator
Standard Chartered Bank, via Talent 2 Recruitment Agency
2013.05 - 2013.07
- PA support to Managing Director and wider team of 12
- Logging complaints and queries on the system
- Producing reports
- Extensive international travel
- Arranging meetings over multiple time zones
PA and Team Assistant
Royal Bank of Scotland - Scotland, UK
Scotland
2012.11 - 2013.05
- Diary management for the Project Head
- On-boarding of new starters, producing information starter packs and setting up IT system access and security cards
- First point of contact for queries and guidance and liaison with Managers and new starters
- Arranging meetings and conference calls and booking travel
PA and Team Assistant
Standard Chartered Bank
2012.05 - 2012.11
- Provide 1:1 support to Head of Legal and 7 direct reports
- Arranging extensive UK and international travel
- Organising meeting and conference calls
- 1:1 support to Head of UK Human Resources and her 5 direct reports
- Organising UK and international travel and diary management
PA and Team Assistant within Human Resources
Royal Bank of Scotland
2011.05 - 2012.04
- 1:1 support to the Director of Human Resources
- Project work within redundancies
- Support a team of 8 HR Business Partners, extensive diary management and processing expenses
- Update the PeopleSoft system with new hires and termination
- Organising UK and international travel
- Collating and gathering papers for high profile meetings and assisting with general administration
Receptionist/Team Assistant
BTG Pactual Investment Bank
2010.06 - 2011.03
- Meeting and greeting High-Net worth clients and all visitors
- Booking meeting rooms and arranging couriers
- Managing stationary
Education
Advanced GNVQ - Business Studies
Sir George Monoux College
LondonGCSE's -
Haggerston Girls School
LondonSkills
- High-Level confidentiality
- Resourcefulness in crisis
- Influential communication
- Prioritisation expertise
- Discretion handling
- Executive support
- Diary management
- Travel arrangements
- Organisational awareness
- Resilience under pressure
- Interpersonal communication
- Schedule management
- Microsoft Office
- Meeting coordination
- Manage complex calendars for multiple executives including booking and confirming meetings
- Resolve conflicts proactively and keep the schedule realistic
- Send calendar invites with clear agendas, dial-in details and any pre-read materials
- Provide logistics and coordination support as required to enable smooth delivery
- Build and maintain strong working relationships with Executive Assistants, Senior Leaders, external partners and High Net Worth clients office's
- Act as a professional, reliable, and trusted representative of the CEO Office
- Exercise discretion, confidentiality, and strong judgement at all times
- High levels of professionalism, confidentiality, and attention to detail
- Strong organisational, planning, and coordination skills
- Ability to anticipate needs and manage competing priorities
- Collaborative, solutions-focused approach
- Confidence operating in a high-profile, fast-paced executive environment
Timeline
Executive Assistant in Financial Technology Investments Team
Rothschilds & Co
2025.10 - 2026.01
Executive Assistant, Rolling Contract
Jefferies Investment Bank
2023.03 - 2025.02
Foster Carer
2021.08 - 2022.10
Executive Assistant, Maternity Contract
Mizuho Bank, London
2021.03 - 2021.08
PA to Sector Head and Directors, Maternity Contract
CDC Group Investment PLC, London
2019.05 - 2020.02
PA and Team Assistant in Human Resources - Maternity Contract
Deutsche Bank, Canary Wharf
2018.03 - 2019.03
PA and Team Assistant
MS Amlin PLC, via Resource Solutions
2017.10 - 2018.01
Permanent PA Role
Blackrock
2014.12 - 2017.07
PA and Team Assistant
Barclays Investment Bank
2014.05 - 2014.08
PA and Team Assistant
Credit Suisse, via Crone Corkill
2013.10 - 2014.05
PA and Team Administrator
Standard Chartered Bank, via Talent 2 Recruitment Agency
2013.05 - 2013.07
PA and Team Assistant
Royal Bank of Scotland - Scotland, UK
2012.11 - 2013.05
PA and Team Assistant
Standard Chartered Bank
2012.05 - 2012.11
PA and Team Assistant within Human Resources
Royal Bank of Scotland
2011.05 - 2012.04
Receptionist/Team Assistant
BTG Pactual Investment Bank
2010.06 - 2011.03
Advanced GNVQ - Business Studies
Sir George Monoux College
GCSE's -
Haggerston Girls School