Kirsty Gamblin

• Supporting Managing Director in overseeing operations of team of 8 staff.
• Established Xero Accounting system for seamless data transfer from Sage accounts.
• Execute daily Accounts Payable and Accounts Receivable tasks using Xero.
• Prepare and issue client invoices to ensure timely payments.
• Updating financial information daily to maintain accurate records.
• Compiling and submitting payroll, pension, and dividend details efficiently.
• Collaborate with accountant on year-end account preparations.
• Coordinate travel and accommodation arrangements for all staff members.

• Established direct client contact to ascertain requirements and options.
• Sourced spare parts and equipment from vendors across UK, Europe, and USA.
• Processed Proformas, invoices, and purchase orders while negotiating best prices with suppliers.
• Consolidated goods through warehouse for efficient distribution.
• Coordinated shipments from UK, Europe, and USA to ensure timely delivery.
• Managed accounts payable and receivable, monitoring GBP, USD, and EUR accounts daily.
• Maintained manual records of all transactions, ensuring accurate financial tracking.
• Facilitated transition to Quickbooks for electronic VAT return compliance since 2019.

• Supported two Group Leaders and approximately 75 staff in all office administration tasks.
  Managed diaries, arranged meetings, and coordinated travel and training requirements.
  Assisted with HR administration by arranging interviews and conducting induction sessions for new starters.
  Facilitated seamless operations within a temporary role at Syntegra, a BT Group subsidiary.

• Supported approximately 21 personnel, reporting directly to Senior Financial Controller.
• Managed personnel files and HR issues during HR Manager absence.
• Coordinated travel and accommodation arrangements for all staff members.
• Organised meetings, both in-house and off-site, including preparation of presentation materials.
• Executed local personnel administration functions, liaising with recruiters and tracking holiday requests.
• Prepared payroll information for UK, German, and Finnish jurisdictions, updating finance journals.
• Collaborated with finance team on cash received and allocations, maintaining daily cashbooks.
• Authorised online banking payments and downloaded daily bank statements from HSBC and AIB.

• Coordinated and executed over 50 research events annually across Central London, North England, and Scotland.
• Supported a team of Consultants in daily operations, both in-house and remotely.
• Prepared marketing collateral, tenders, and reports for client contracts.
• Organised travel arrangements and managed electronic diaries.
• Liaised with guest speakers to arrange venues, catering, and audio-visual requirements.
• Oversaw office administration, including banking and petty cash management.
• Created presentation materials to enhance client communications.
• Maintained the client database and tracked event responses efficiently.
• Assisted in preparing presentations and reports for senior management meetings to facilitate decision-making.

Started my early career delivering design specifications, proposals, tenders, and presentations adhering to strict formatting for MoD contracts. Operated on-site for sensitive contracts, showcasing capability to perform independently under pressure. Assisted Quality Manager alongside five managers in an aircraft maintenance environment. Created and revised technical maintenance schedules and internal procedure manuals. Managed and organised a library of maintenance manuals and parts catalogues.