Kings Poge
London
Summary
Dedicated and results-oriented Executive Assistant with a successful track record of providing and overseeing comprehensive administrative support to EXCO and Board members; Exceptional organisational and multitasking abilities, coupled with a keen attention to detail. Proficient in managing complex calendars, coordinating meetings, and handling confidential information with discretion. Adept at managing facilities, coordinating events, and implementing streamlined systems to ensure seamless day-to-day functions. Strong interpersonal and communication skills, ensuring effective collaboration with internal and external stakeholders. Known for effective communication, problem-solving, and a hands-on approach to address challenges. Seeking a dynamic role to apply my skills and contribute to organisational success, and create an organised and thriving workplace environment.
Overview
9
9
years of professional experience
Work history
Executive Assistant
Daiwa Capital Markets Europe
London
12.2024 - Current
- Managed complex calendars of senior executives by scheduling internal and external meetings.
- Implemented and oversaw procurement process efficiently, reducing operational delays.
- Managed complex travel arrangements to ensure seamless business trips for executives.
- Assisted CRCO leadership team members in timely completion of projects.
- Handled sensitive information with discretion, respecting confidentiality agreements.
- Acted as liaison between Executive and internal/external stakeholders, fostering positive relationships
- Coordinated and managed communication with key contacts, including clients, partners, and board members
- Prepared and processed expense reports, ensuring accuracy and compliance with company policies
- Ensured executive’s office operated smoothly, including managing technology and other resources
- Managed budget for Risk and Compliance division, including tracking expenses and forecasting needs
- Coordinated and organised conferences and events, both internally and externally
Executive Assistant to CEO
Adjaye Associates
London
02.2022 - 12.2024
- Efficiently manage CEO's’ calendars, ensuring all appointments and meetings are scheduled effectively.
- Maintain and manage both personal and business inboxes of CEO. Monitor incoming emails, prioritise urgent matters, and ensure timely responses. Flag important emails and escalate time-sensitive issues to attention as needed
- Anticipate and resolve scheduling conflicts, ensuring optimal use of CEO's time.
- Support various projects by coordinating tasks, tracking progress, and assisting with documentation.
- Systems management: completing timesheets, holiday/absence approvals and management of other internal systems and platforms for and on behalf of CEO
- Provide administrative support to CEO on sensitive matters, including handling confidential financial, legal, and personnel information with discretion and professionalism.
- Collaborate with admin teams, human resources, and finance department as required.
- Booking global travel and creating accompanying travel schedules
- Collaborate with senior management to develop and implement operational policies and procedures.
- Consistently analyse existing processes and identify opportunities for improvement.
- Track, reconcile, and submit expenses on behalf of CEO.
Executive Team PA
Adjaye Associates
London
02.2019 - 02.2022
- Provided comprehensive administrative support to the executive team, managing calendars, scheduling appointments, and coordinating meetings across time zones.
- Primary point of contact between the executive team and stakeholders including helping to coordinate and attend meetings, taking notes of discussion; prepared the initial draft of minutes and summaries.
- Reconciled executive team's company accounts, including credit cards and expenses.
- Handled travel arrangements, including booking international flights, accommodations, managed workloads, schedules and itineraries.
- Completed a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Office Coordinator
Penoyre & Prasad
London
03.2018 - 02.2019
- Spearheaded office operations, coordinating administrative tasks, and managing daily workflow to ensure smooth functioning.
- Coordinated architectural projects by managing schedules, resources, and communication between team members.
- Implemented and maintained filing systems, both physical and digital, ensuring easy access to project documents and information.
- Collaborated with project managers to track budgets, expenses, and invoices, contributing to financial oversight.
- Supported human resources functions, including recruitment, scheduling interviews, and onboarding.
- Coordinated office events, travel arrangements for executive team, handled logistics and set up for all meetings.
Administrator
Hertsmere Valley Care
London
06.2016 - 03.2018
- Produced high-quality documents, spreadsheets and presentations for internal and client-facing needs.
- Effectively managed incoming and outgoing mail to maximise office efficiency.
- Interacted with clients by phone, email and in-person to deliver accurate service information, resolve enquires and appointment requests
- Processed and managed accounts payable, ensuring accurate and timely payment of invoices.
- Responded to vendor and client inquiries regarding billing and payments, maintaining positive relationships.
- Assisted in preparation of financial reports and presentations for senior management.
- Oversaw database to maintain updated records and accuracy.
- Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.
Education
Bachelor of Arts - Fine and Studio Arts
University of Central Lancashire
Preston 09/2010 - 07/2014
Skills
- Microsoft Office Suite
- Xero
- Oracle
- CMAP 'CRM Packages'
- Project / Event Management
- Office Management
- Executive Management
- Meticulous attention to detail
Timeline
Executive Assistant
Daiwa Capital Markets Europe
12.2024 - Current
Executive Assistant to CEO
Adjaye Associates
02.2022 - 12.2024
Executive Team PA
Adjaye Associates
02.2019 - 02.2022
Office Coordinator
Penoyre & Prasad
03.2018 - 02.2019
Administrator
Hertsmere Valley Care
06.2016 - 03.2018
Bachelor of Arts - Fine and Studio Arts
University of Central Lancashire
09/2010 - 07/2014
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