Summary
Overview
Work history
Education
Skills
Work availability
Timeline
Kings Poge

Kings Poge

London

Summary

Dedicated and results-oriented Personal Assistant with a successful track record of providing and overseeing comprehensive administrative support to executives and senior management teams; Exceptional organisational and multitasking abilities, coupled with a keen attention to detail. Proficient in managing complex calendars, coordinating meetings, and handling confidential information with discretion. Adept at managing facilities, coordinating events, and implementing streamlined systems to ensure seamless day-to-day functions. Strong interpersonal and communication skills, ensuring effective collaboration with internal and external stakeholders. Known for effective communication, problem-solving, and a hands-on approach to address challenges. Seeking a dynamic role to apply my skills and contribute to organisational success, and create an organised and thriving workplace environment.

Overview

10
10
years of professional experience

Work history

PA to Chief Executive Officer

Adjaye Associates
London
02.2022 - Current
  • Efficiently manage CEO's’ calendars, ensuring all appointments and meetings are scheduled effectively, anticipating and resolving scheduling conflicts, ensuring optimal use of CEO's time.
  • Maintain and manage both personal and business inboxes of CEO. Monitor incoming emails, prioritise urgent matters, and ensure timely responses. Flag important emails and escalate time-sensitive issues to the attention as needed.
  • Support various projects by coordinating tasks, tracking progress, and assisting with documentation.
  • Systems management: completing timesheets, holiday/absence approvals and management of other internal systems and platforms for and on behalf of CEO
  • Provide administrative support to CEO on sensitive matters, including handling confidential financial, legal, and personnel information with discretion and professionalism.
  • Collaborate with admin teams, human resources, and finance department as required.
  • Booking global travel and creating accompanying travel schedules
  • Collaborate with senior management to develop and implement operational policies and procedures.
  • Consistently analyse existing processes and identify opportunities for improvement.
  • Track, reconcile, and submit expenses on behalf of CEO.

Executive Team PA

Adjaye Associates
London
02.2019 - 02.2022
  • Provided comprehensive administrative support to the executive team, managing calendars, scheduling appointments, and coordinating meetings across time zones.
  • Primary point of contact between the executive team and stakeholders including helping to coordinate and attend meetings, taking notes of discussion; prepared the initial draft of minutes and summaries.
  • Reconciled executive team's company accounts, including credit cards and expenses
  • Handled travel arrangements, including booking international flights, accommodations, managed workloads, schedules, and itineraries.
  • Completed a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

Office Coordinator

Penoyre & Prasad
London
03.2018 - 02.2019
  • Spearheaded office operations, coordinating administrative tasks, and managing daily workflow to ensure smooth functioning.
  • Coordinated architectural projects by managing schedules, resources, and communication between team members.
  • Implemented and maintained filing systems, both physical and digital, ensuring easy access to project documents and information.
  • Collaborated with project managers to track budgets, expenses, and invoices, contributing to financial oversight.
  • Supported human resources functions, including recruitment, scheduling interviews, and onboarding.
  • Coordinated office events, travel arrangements for the executive team, handled logistics and set up for all meetings.

Administrator

Hertsmere Valley Care
London
06.2016 - 03.2018
  • Produced high-quality documents, spreadsheets and presentations for internal and client-facing needs.
  • Effectively managed incoming and outgoing mail to maximise office efficiency.
  • Interacted with clients by phone, email and in-person to deliver accurate service information, resolve enquires and appointment requests
  • Processed and managed accounts payable, ensuring accurate and timely payment of invoices.
  • Responded to vendor and client inquiries regarding billing and payments, maintaining positive relationships.
  • Assisted in the preparation of financial reports and presentations for senior management.
  • Oversaw database to maintain updated records and accuracy.
  • Managed office supply inventory, performing stocktake duties and ordering additional supplies to meet staff needs.

Deputy Sales Manager

House of Fraser
London
07.2015 - 06.2016
  • Interfaced with customers, determined needs, provided recommendations and up-sold services.
  • Generated company growth through market expansion and sales.
  • Achieved exceptional client satisfaction feedback and ratings.
  • Exceeded sales goals and improved profitability by developing sales strategies and business plans according to market trends.
  • Hired and trained dedicated and high-achieving sales teams.

Sales Assistant

River Island
London
07.2014 - 07.2015
  • Greeted customers and offered assistance with selecting merchandise, finding accessories and completing purchases.
  • Provided service with a smile, offering courteous, helpful advice to best meet customer needs.
  • Managed till operations by promptly and precisely scanning items, processing payments and issuing receipts.
  • Provided excellent sales services by offering bespoke product advice to meet exact customers needs.

Education

Bachelor of Arts - Fine and Studio Arts

University of Central Lancashire, Preston
09/2010 - 07/2014

Skills

  • Microsoft Office Suite
  • Xero
  • Adobe Photoshop / InDesign
  • CMAP 'CRM Packages'
  • Project / Event management
  • Office Management
  • Executive Management
  • Meticulous attention to detail

Work availability

Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
morning
afternoon
evening
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Timeline

PA to Chief Executive Officer - Adjaye Associates
02.2022 - Current
Executive Team PA - Adjaye Associates
02.2019 - 02.2022
Office Coordinator - Penoyre & Prasad
03.2018 - 02.2019
Administrator - Hertsmere Valley Care
06.2016 - 03.2018
Deputy Sales Manager - House of Fraser
07.2015 - 06.2016
Sales Assistant - River Island
07.2014 - 07.2015
University of Central Lancashire - Bachelor of Arts, Fine and Studio Arts
09/2010 - 07/2014
Kings Poge