Kinga Emese Policsek

· Orchestrated the CFO's calendar, reducing scheduling conflicts by 40% through meticulous planning and coordination

· Enhanced executive productivity by managing email correspondence, strategically prioritising over 50 emails daily

· Supported multiple executives by managing meeting schedules, travel plans, and document preparation

· Supported a company-wide operational project, resulting in a 15% increase in process efficiency by tracking milestones and coordinating project updates

· Facilitated the curation and distribution of executive meeting agendas and minutes, enhancing the decision-making processes within weekly company committees

· Administered travel arrangements, crafting seamless itineraries for international trips, reducing executives' travel stress

· Supported the Asset Management team, consisting of 10 Asset Managers, by managing their calendars, scheduling meetings, and arranging travel

· Assisted in preparing comprehensive board documents, monthly reports, and PowerPoint presentations across the team, which influenced vital business strategies

· Facilitated cross-departmental communication, resulting in improved project completion rates by 25%

· Coordinated logistics for internal and external meetings monthly, improving organisational efficiency

· Promoted to Executive Assistant in recognition of outstanding performance.

· Improved employee satisfaction scores by 30% through the introduction of employee wellness programs, flexible work arrangements, and regular feedback sessions, resulting in enhanced morale and retention rates

· Implemented cost-saving measures resulting in a 15% reduction in office expenses by renegotiating contracts with suppliers and optimising resource utilisation

· Optimized office space usage, leading to a 15% reduction in real estate expenses by redesigning the office layout and implementing hot-desking strategies

· Administered budget tracking for office expenses, maintaining accuracy within a 5% project financial margin

· Reduced scheduling conflicts by 30% through meticulous calendar management, ensuring seamless coordination of appointments and meetings for the executive team

· Identified cost-saving opportunities that resulted in a 20% reduction in travel expenses by optimising flight and accommodation bookings and implementing travel reward programs

· Streamlined meeting preparation processes, decreasing preparation time by 25% through effective agenda creation, document collation, and pre-meeting briefings

· Negotiated vendor contracts resulting in a 15% cost reduction for office supplies and services while maintaining quality standards, contributing to overall budget optimisation

· Organized and executed a highly successful Christmas party for 250 attendees, coordinating all aspects, including venue selection, catering, entertainment, and logistics. Received positive feedback from attendees and management, enhancing company morale and fostering a sense of community

• · Provided comprehensive support to C-suite executives, including managing calendars, coordinating travel arrangements, and handling confidential correspondence, ensuring seamless operations and enabling executives to focus on strategic priorities

· Oversaw facility maintenance, including office space allocation, equipment procurement, and health and safety compliance, resulting in a safe and functional work environment conducive to productivity

· Identified inefficiencies in administrative processes and implemented solutions resulting in a 25% reduction in processing time for routine tasks, improving overall office efficiency and employee satisfaction

· Successfully planned and executed corporate events, conferences, and seminars with attendance exceeding targets by 20%, ensuring smooth logistics, attendee satisfaction, and positive feedback