Kelly Alade

Key Responsibilities :

· Completing minutes of meetings for the SMT meetings monthly.

• Setting up new vacancies when new client packages are requested onto IQX and setting up/editing rate schemes for packages as do I own new package start up process
• Manage the monthly credit card expenses for 2 senior managers in the community services division. Also currently manage all Conferma Pay transactions.
• Supervising/ training/ induction of temps/ new starters
• Creating and sharing bimonthly physical checks spreadsheet/ editing and sharing results with Registered managers
• Covering the billings admin weekly- Sending out client weekly’s invoices via Tradeshift/IQX
• Covering some of the Admin and Billings Team leaders duties when on AL or sick if needed.
• Maintaining all admin process step documents with any new Other solo projects as and when requested by senior colleagues who need admin assistance with any of their processes/ challenges.
• Owning CL admin induction process.
• Monitoring of KPIs for administrators
• Day to day line supervision of administrators including being main point of contact for the team, timetable creation and rearranging when needed for AL and sickness cover.
• Monthly office visits London/Bristol to spend time with the team and manage whole team projects as and when required
• Data entry of documents onto IQX
• Posting/filing of documentation to clients, ordering of supplies for clients/office
• Supervised a temp on my own who was based in the Bristol office for 5 weeks as part of our document archiving project which was successful.

• Responsible for ensuring a professional service is provided to candidates by ensuring the associate experience is positive and of a high standard of service at all times
• Helping facilitate the payment of any online client/timesheets
• Supporting back office functions; payroll, bookings team, finance, clinical team
• Being the point of contact if the associate has any issues or queries
• Responsibility for payroll including; timesheet chasing, timesheet query log, credit control
• Ensuring monthly documentation is printed/binded/and posted monthly at no delay to meet clients needs as well as variety of documents to ensure the business teams run safely and efficiently
• References (work/ compliance and accommodation) for PN@H staff
• Data logging of documentation/archiving
• Ordering of supplies for clients e.g
• PPE
• Liaising with my clients e.g
• Clinical team, workers and clients to provide services.

• Clearing nurses/HCA's to work
• Guiding them throughout the recruitment process as well as conducting face to face meetings with them
• Meeting, greeting and directing associates upon arrival at the office
• Being point of contact for any queries
• Telephoning candidates with an expected minimum call stat daily
• Responsible for all ID badges/uniforms for all newly cleared candidates
• Helping out the team with their targets, taking over pipelines to ensure the team are meeting their KPIs.