Kavine Downes
London,United Kingdom
Summary
Skilled professional with expertise in accounting software such as Sage Line 50 and Eque 2 Construct, alongside proficiency in Microsoft Dynamics 365 and Office applications. Strong telecommunication skills complemented by certifications in employee first aid and mental health wellbeing. Committed to leveraging technical skills and advisory capabilities to enhance organizational efficiency and employee wellbeing.
Overview
32
32
years of professional experience
5
5
years of post-secondary education
Work history
Accounts Assistant (Temporary Position – Maternity Cover 9 months – Made Permanent January 2024)
Tsunami Axis
Euston
2023.04 - 2026.07
- Batching, coding, and Input data of purchase ledger invoices onto Dynamics 365 – 400 invoices monthly.
- Matching purchase ledger invoices to relevant purchase order.
- Emailing remittance advice for all payments monthly.
- Monitoring account’s emails and dealing with queries within 24 hours
- Organised and have good time management.
- Multitask, as well as being able to work on their own initiative.
- Reconciling supplier accounts monthly.
- Liaising with sales support team on supplier queries.
- Preparing weekly supplier payments by uploading onto online bank.
- Processing of subcontractor invoices ensuring correct CIS tax and VAT is applied.
- Yearly Annual Turnover £80m
Purchase Ledger Assistant
Ardmore Construction Ltd
Islington
2022.03 - 2023.04
- Assisting in checking and posting of month end Utility Bills
- Batching, coding, and Input data of purchase ledger invoices onto Dynamics 365.
- Matching purchase ledger invoices to relevant purchase order.
- Emailing remittance advice for all payments monthly.
- Monitoring account’s emails and dealing with queries
- Organised and have good time management.
- Multitask, as well as being able to work on their own initiative.
- Reconciling supplier accounts monthly.
- Liaising with buying team on supplier queries.
- Preparing monthly supplier payments across four companies.
- Yearly Annual Turnover £404m
Accounts Assistant – (6 Month - Temporary Position)
Maylim Ltd
Islington
2021.07 - 2022.01
- Assisting with recording, reconciling, and paying staff expense claims
- Assisting in checking and posting of month end bills
- Batching, coding, and Input data of purchase and sub-contractor ledger invoices onto Eque 2 Construct.
- Verifying subcontractors with HMRC.
- Emailing remittance advice for all payments on fortnightly basis.
- Monitoring accounts emails and deal with queries
- Organised and have good time management.
- Multitask, as well as being able to work on their own initiative.
- Yearly Annual Turnover £60m
Accounts Assistant – Subcontractors
Knowles Construction
Bayswater
2020.03 - 2020.10
- Processing of subcontractor invoices ensuring correct CIS tax and Vat is applied.
- Updating and maintaining all supplier details including postal addresses, contact names, phone numbers, email addresses, credit limits, and bank details.
- Responsible for setting up subcontractor accounts.
- Subcontractor monthly statement reconciliations.
- Processing manual & clocking data for weekly payrolls.
- Ensuring all invoices are posted to correct projects.
- Liaise with suppliers, subcontractors, Quantity Surveyor’s, and Project Manager’s regarding any invoice, payment, or CIS queries.
- Minimise unallocated payments and credit notes.
- Issue remittances via email confirming payments.
- Ensuring VAT numbers are on all subcontractor invoices.
- Ensuring correct rate of VAT has been calculated.
- Verifying subcontractors with HMRC.
- Preparing and submitting CIS Return to HMRC monthly.
- Issuing CIS Statements to Subcontractors monthly.
- Ensure UTR numbers are stated on all Sole Trader & Ltd company invoices.
- Covering for Accounts payable input and distribution of certificates.
- Analysis of purchase ledger accounts and review credit balances monthly.
- Provide Ad hoc supplier information.
- Yearly Annual Turnover £20m
Office Administrator/Accounts Assistant
Race Interiors Ltd
2019.08 - 2020.02
- Managing internal and external phone calls and taking messages.
- Documents Controlling for Construction Tenders, downloading invitations to tender to server and recording on excel spreadsheet and tender board list, daily.
- Preparing Job Costs on excel.
- Taking care of subcontractor fortnightly wage runs.
- Maintaining and organizing company filing system.
- Dealing with incoming and outgoing mail.
- Raising sales ledger invoices.
- Raising purchase orders.
- Monitoring of aged data and credit control duties, as necessary.
- Ensure sub-contractor’s CSCS Cards are up to date and in place.
- Ensure sub-contractor’s insurances are up to date and in place.
- Creating new suppliers and Customers within Sage 50 Accounts Professional
- CIS Subcontractors and verifying with HMRC.
- Batching, coding, and Input data of purchase ledger invoices onto Sage 50 Accounts Professional.
- Yearly Annual Turnover £7m
Document Controller/Receptionist
Quad Contracts Ltd
2016.03 - 2019.08
- Managing internal and external phone calls and taking messages.
- Meeting and greeting new and current clients.
- Maintaining and organizing company filing system.
- Ordering office stationery supplies on regular basis.
- Raising purchase orders.
- Dealing with incoming and outgoing mail.
- Batching, coding, and Input data of purchase ledger invoices on excel spreadsheet.
- Produce and update excel database of sub-contractors.
- Co-ordinate dropbox, set up, and maintain.
- Print site drawings and documents for tendering.
- Print & bind tender documents.
- Ensure sub-contractor’s insurances are up to date and in place.
- Preparing O&M manuals.
- Assisting with companies ISO i.e. non-compliance.
- Emailing remittance advice for all payments on weekly basis.
- Emailing sub-contractors CIS statements monthly.
- Logging H&S staff training and keeping up to date regularly.
- Yearly Annual Turnover £10m
Purchase Ledger Assistant /Accounts Assistant
Trabur Ltd
West Kensington
2002.01 - 2015.10
- Managing internal and external phone calls and taking messages.
- Responsible for change of daily and weekly backup tapes.
- Meeting and greeting new clients.
- Maintaining and organizing company filing system.
- Experienced in training new employees.
- Ordering office stationery supplies on regular basis.
- Ordering of materials.
- Raising purchase orders.
- Dealing with incoming and outgoing mail.
- Creating sales ledger invoices daily, including uploading data to two Web portal online systems.
- Responsible for all receipts are posted correctly into sales ledger.
- Batching, coding, and Input data of purchase ledger invoices.
- Preparing purchase ledger supplier payment runs on weekly basis.
- Monitoring of aged data and credit control duties, as necessary.
- Taking care of subcontractor weekly wage runs.
- Typing up quotations, health, and safety risk assessments and project programmes.
- Applying for security clearances for Foreign and Commonwealth Office, Metropolitan Police and HMP Brixton.
- Yearly Annual Turnover £4m
Carer
Frances Downes (Mother)
1997.10 - 2000.09
- Cared for my mother up until she passed away in September 2000.
Reservations Sales Consultant
Jarvis Hotels
Kensington
1994.06 - 1997.10
- Managing many incoming calls daily.
- Making bookings to approx. 500 hotels in Scotland, England, and Wales.
- Keeping hotel status up to date on regular basis.
- Dealing with incoming and outgoing mail.
- Maintaining and organising company filing system
- Printing booking confirmations daily.
- Printing and distributing daily reports.
- Meeting daily, weekly, and monthly sales targets.
- Yearly Annual Turnover £145m
Education
Sacred Heart High School
Hammersmith, London 1988.09 - 1993.06
Skills
- Accounting software proficiency
- Sage Line 50 and job costing
- Microsoft Dynamics 365 expertise
- Microsoft Office applications
- Telecommunication skills
- Employee First Aid
- Mental Health Wellbeing Advisor
References
References are available upon request.
Hobbies & Interests
Going to the cinema, theatre and eating out. Like travelling to different countries, reading, and spending quality time with my partner and family.
Timeline
Accounts Assistant (Temporary Position – Maternity Cover 9 months – Made Permanent January 2024)
Tsunami Axis
2023.04 - 2026.07
Purchase Ledger Assistant
Ardmore Construction Ltd
2022.03 - 2023.04
Accounts Assistant – (6 Month - Temporary Position)
Maylim Ltd
2021.07 - 2022.01
Accounts Assistant – Subcontractors
Knowles Construction
2020.03 - 2020.10
Office Administrator/Accounts Assistant
Race Interiors Ltd
2019.08 - 2020.02
Document Controller/Receptionist
Quad Contracts Ltd
2016.03 - 2019.08
Purchase Ledger Assistant /Accounts Assistant
Trabur Ltd
2002.01 - 2015.10
Carer
Frances Downes (Mother)
1997.10 - 2000.09
Reservations Sales Consultant
Jarvis Hotels
1994.06 - 1997.10
Sacred Heart High School
1988.09 - 1993.06