Summary
Overview
Work history
Education
Skills
Timeline
Intern
Kathryn Kingsmore

Kathryn Kingsmore

Bromley,Kent

Summary

Dynamic Senior Executive Assistant with 15+ years of progressive experience supporting top leaders in strategic planning, organisation and agenda management aligned to corporate objectives. Strongly committed to service excellence, client satisfaction and team collaboration.


I am a motivated individual eager to contribute value to large-and small-scale event planning. Possesses high attention to detail and excellent capacity to meet challenges with critical thinking and adaptability. Personable and collaborative communicator and decisive leader.


I have worked with some of the top executives from Google, Amazon and Salesforce. Along with arranging events with Aston Martin for the Formula one, Wimbledon and Lords.


I also have extensive knowledge of all IT systems from Concur, SAP , video conferencing, and in depth knowledge of Microsoft office and Google Workspace, C- Workspace and ServiceNow.

Overview

5
5
years of professional experience

Work history

Executive Assistant to President of GGM

Cognizant Worldwide
London, England
03.2023 - Current


  • Arranging corporate travel and meetings by arranging itineraries and agendas
  • Perform tasks that require planning and organisation to meet deadlines and quality standards
  • Record minutes of Leadership team meetings and send out action points
  • Schedule appointments and maintain executive's calendar, which is constantly changing
  • Organise and implement company events in an efficient manner and within budget
  • Maintain accurate expense reports and Timesheets which are submitted in in a timely manner
  • I prepare for and follow up on internal and external meetings
  • When needed, I will participate directly in meetings and follow up with the relevant parties
  • Assist the Office of the president and members of the Executive Leadership Team with information-gathering, communication with different parties, developing and monitoring plans, keeping track of responsibilities
  • I Conduct research, write proposals, first drafts for President and the President's Chief of Staff as needed, including summarising memos and concise lists
  • I Work closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities
  • Prioritise conflicting needs, handle matters expeditiously, proactively and follow-through on projects to successful completion, often with deadline pressures
  • I provide leadership to build relationships crucial to the success of the organisation and manage a variety of special projects for the President, some of which may have organisational impact
  • I assist the President with high-level administrative and professional support
  • I help the President with personal matters when required
  • I work with a Visa team to make sure the President has all the relevant documentation before travelling.
  • Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
  • Facilitated smooth communication between CEO and members of staff.
  • Attended meetings on behalf of executives, taking notes and recording minutes.
  • Welcomed arriving visitors and directed to appropriate meeting rooms.

Director's Assistant

British American Tobacco
London, England
03.2020 - 03.2023
  • Scheduled meetings, events and conferences for department.
  • Took on additional tasks on manager's request.
  • Adhered to best business practices and etiquette to comply with guidelines and procedures.
  • Scanned, photocopied and filed records for department.
  • Managed database to maintain updated records and accuracy.
  • Examined equipment and machinery and coordinated with maintenance for repairs and replacements.
  • Organised events, booked rooms and sent invitations to guests.
  • Communicated with internal departments, answered calls and scheduled travel arrangements.
  • Manage and maintain the Director's complex diary and email account, Filter email, highlight urgent correspondence and action enquiries on behalf of the Director
  • Manage international travel and logistics for the Director's: flights, transfers, hotels, per diem's, visas, passports, ensuring vaccinations are up to date and completing travel forms and Risk Assessments when necessary
  • Facilitate and maintain open and effective information flow between the Director's Office, staff, and stakeholders
  • Demonstrate tact, understanding and complete confidentiality in acting as a first screen for anyone wanting to interact in person or on the phone with the Director
  • Produce, collate, and distribute documentation as required
  • Maintain records of plans in a readily accessible format
  • Arrange meetings with appropriate senior staff and stakeholders in a timely and efficient manner and follow up on action points from these
  • Manage conflicting needs; handles matters proactively, and follows-through on projects to successful completion, often with deadline pressures
  • Provide event management support as requested
  • Provide hospitality to all guests and help to create a welcoming environment
  • Extensive Expense reporting using SAP Concur

Personal Assistant to the Managing Director

Harvey Nichols
London
03.2019 - 11.2020
  • Personal Assistant to Fashion Buying Director
  • Relieved Managing Director of secretarial tasks by drafting correspondence and reviewing contracts.
  • Assisted Managing Director with administrative tasks, including productivity tracking and expense claim processing.
  • Management of the Director's email and responding where possible, filing all documents as required., and ensuring the Director is kept up to date of any urgent matters
  • Dealing with phone calls to the Director and fielding cold calls to the Department
  • Producing accurate letters, documents when required
  • Management of the Director's diary, ensuring all relevant documentation is prepared prior to meetings
  • Management of the Time and Attendance records for direct reports to Director
  • Ensuring all travel/accommodation/currency is arranged prior to meetings abroad and in the UK , sometimes this was required at short notice
  • Office management including stationery orders, ensuring the team adhere to company policies and procedures', making sure all office equipment is in working order and ensuring the office remains fit for purpose
  • This required working closely with the Facilities department
  • Provide secretarial/administration support on an ad-hoc basis to the senior managers (Head of) within the team
  • Meet & greet all visitors
  • Management of the Director's expenses
  • Ensure all arrangements are made for the Fashion Buying trips - including preparing schedule packs, hotel bookings, circulating show information prior to trips and arranging all meetings
  • Arranging bi-annual range reviews / updating floor plans
  • Collating sales figures weekly
  • Attending and typing up minutes for weekly meetings/ Trade meetings with the management board, which was time sensitive
  • Any other duties as requested by the Group Fashion Buying Director
  • Handled personal and confidential client and HR matters with utmost discretion.
  • Introduced and maintained digital filing system, reducing costs through cloud-based storage.

Personal Assistant to Heads of Fashion

John Lewis and Partners
London
02.2019 - 11.2019
  • Head of Buying to Womenswear and Women's Accessories , Head of Merchandising womenswear and Women's Accessories (x 2)
  • Coordinating x3 diaries for heads off - fashion sign offs - Own Brand and branded, Strategy meetings, design showcases, supplier meetings
  • Organising external meetings with suppliers to discuss strategy for retail business
  • Coordinate team days and events - inside and outside the organisation
  • Help the fashion teams individually with administration tasks
  • Helping with trading conference set up and co-ordination of the conference- twice a year
  • Approving expenses for the fashion teams on behalf of the ‘Head of'
  • Coordinate travel arrangements and accommodation
  • Booking travel and hotels in and out of the UK
  • Visa applications and letters of approval for all team members as required
  • Cover for other PAs on leave and sick leave
  • Organising catering and agenda for meetings
  • Greeting visitors entering the office, showing them to the meeting room and giving them teas and coffees
  • Project management as and when required.
  • Checked and opened mail, enabling prompt response to correspondence, bills and invoices.
  • Professionally greeted clients and delivered friendly, knowledgeable assistance.
  • Proofread, formatted and corrected correspondence for office staff.
  • Updated executive diaries with daily appointments, set reminders, and added key details.

Education

A-Levels - General Studies- B English Literature- C Media Studies- C Design Technology- D

South East Essex College
Southend-on-Sea

GCSEs - Craft and design- Grade A English- Grade A French -Grade B History - Grade A Physics-Grade B Biology

Kinross High School
Kinross, Perth and Kinross

Skills

  • Excellent planner and coordinator
  • Excellent communication skills
  • Strong interpersonal skills
  • Self-driven
  • Accurate and detailed
  • Advanced MS Office Suite knowledge
  • Team player
  • Resourceful
  • Critical thinker
  • Advanced IT skills including Excel PowerPoint and Word
  • Able to communicate effectively with people by telephone or in person with sensitive and utilizing the appropriate manner to deal with the situation
  • Results-orientated
  • Thorough minute-keeping
  • Business administration
  • Technical support
  • Event planning
  • Meticulous attention to detail
  • Document proofreading and editing
  • Inbox management
  • Proofreading and editing
  • Conflict management
  • Professional correspondence
  • Database management
  • Employee training and development
  • Dedicated team player
  • Expense reporting
  • Business writing
  • Schedule management
  • Fast typing speed
  • Project budgeting
  • Project scheduling
  • Proper phone etiquette
  • Travel coordination
  • Appointment setting
  • Employee management
  • Efficient under pressure
  • Staff relations

Timeline

Executive Assistant to President of GGM

Cognizant Worldwide
03.2023 - Current

Director's Assistant

British American Tobacco
03.2020 - 03.2023

Personal Assistant to the Managing Director

Harvey Nichols
03.2019 - 11.2020

Personal Assistant to Heads of Fashion

John Lewis and Partners
02.2019 - 11.2019

A-Levels - General Studies- B English Literature- C Media Studies- C Design Technology- D

South East Essex College

GCSEs - Craft and design- Grade A English- Grade A French -Grade B History - Grade A Physics-Grade B Biology

Kinross High School

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