Kat Photiou
London
Summary
A highly organised and proactive Personal Assistant with experience supporting senior leaders in fast-paced corporate environments. Skilled in managing complex diaries, coordinating international travel across multiple time zones, and delivering seamless day-to-day executive support. Calm, discreet and solutions-focused, I anticipate needs, prioritise effectively, and ensure leaders can operate at their best.
Overview
2
2
Languages
11
11
years of professional experience
Work History
Personal Assistant
Publicis Media
London
01.2023 - Current
- Diary Management: Provide high-level PA support to multiple senior Directors, managing complex and fast-moving diaries, scheduling meetings, booking rooms, and coordinating calls across multiple time zones to ensure smooth daily operations.
- Meeting Management: Arrange and coordinate internal and external meetings, ensuring schedules align with business priorities while maintaining clear communication between leadership, internal teams and external partners.
- Travel & Accommodation: Lead extensive UK and international travel coordination, booking flights, accommodation, rail and transfers via AMEX and other portals, ensuring cost efficiency and policy compliance. Produce detailed itineraries that anticipate changing schedules and stakeholder preferences, proactively resolving last-minute changes and disruptions.
- Expenses: Manage expenses using SAP Concur, invoices and purchase orders related to travel and business operations with a high degree of accuracy and attention to detail.
- Office Management: Partner closely with Publicis’ global travel team to manage approvals, troubleshoot issues and ensure seamless end-to-end travel experiences, while maintaining strong operational standards.
- Team Assistance: Provide collaborative support across the wider PA team, offering coverage where needed and contributing to a high-performance, team-focused culture.
- Department Ambassador: Act as a key point of contact for senior leadership, internal teams and external stakeholders, maintaining professionalism, discretion and clear communication at all times.
Personal Assistant
The Walt Disney Company
London, United Kingdom
05.2026 - 07.2026
- Delivered proactive executive support in a dynamic, fast-paced environment, managing complex scheduling, coordinating cross-functional meetings, and supporting senior leaders with seamless diary management, communications, and administrative operations. Thrived in a high-performance setting that demanded discretion, adaptability, and exceptional organisational skills.
Customer Excellence Executive – B2B
Unilever
10.2021 - 01.2022
- Processed B2B and marketing orders across multiple EDI systems.
- Managed customer communications, warehouse liaisons, and stock checks.
- Handled credit notes, various invoicing, and SKU updates in Oracle.
- Utilized Zendesk and Outlook to manage multiple inboxes.
Practice Manager
1st ENT
02.2021 - 09.2021
- Oversaw clinic operations and staff coordination.
- Streamlined processes and implemented remote consultations.
- Managed bookings, payments, and client communications.
- Part-time
Executive Assistant
Dr. Wendy Denning, The Health Doctors
09.2019 - 10.2020
- Led digital transformation to a paperless system.
- Managed diary/inbox, client services, invoicing, and stakeholder communication.
- Played a key role in Covid-19 response implementation.
Executive Assistant
Mr. Amer Raza, Chelsea Well Women Clinic
09.2017 - 09.2019
- Supported Director and staff with EA services.
- Managed referrals, hospital liaisons, and urgent admin tasks.
Medical Administrator
Royal Marsden NHS Foundation Trust
11.2016 - 09.2017
- First point of contact for Professor Fisher’s team.
- Handled accurate correspondence and documentation.
Senior Receptionist
Caversham Group Practice
06.2015 - 11.2016
- Front-desk lead for a 14,000-patient practice.
- Managed appointments and daily operations.
Education
VTCT level 2 and 3 - Skincare and Facials
01.2024
B.A. (Hons) - English Literature
Middlesex University
01.2015
Skills
- Exceptional Organizational Abilities
- Strong Communication Proficiency
- Collaborative Teamwork
- Time Management Expertise
- Confidentiality and Discretion
- EDI Systems
- Microsoft Teams
- Microsoft Outlook
- Zendesk
- Oracle
- Microsoft Office Suite
- Team Leadership & Training
- Confidentiality & Data Protection
- Invoicing & Order Processing
- Innovation & Business Process Improvement
- SAP software
- Expense management
- Travel coordination
Accomplishments
- Led transition to paperless systems in clinical environments.
- Organised and contributed to charity events.
- Recognised for fast learning and strong communication skills.
References
Available upon request.
Languages
English
First Language
Greek
Proficient
C2
Hobbies and interests
- Disney
- Beauty/Skincare
- Gym
- Bookworm
Timeline
Personal Assistant
The Walt Disney Company
05.2026 - 07.2026
Personal Assistant
Publicis Media
01.2023 - Current
Customer Excellence Executive – B2B
Unilever
10.2021 - 01.2022
Practice Manager
1st ENT
02.2021 - 09.2021
Executive Assistant
Dr. Wendy Denning, The Health Doctors
09.2019 - 10.2020
Executive Assistant
Mr. Amer Raza, Chelsea Well Women Clinic
09.2017 - 09.2019
Medical Administrator
Royal Marsden NHS Foundation Trust
11.2016 - 09.2017
Senior Receptionist
Caversham Group Practice
06.2015 - 11.2016
VTCT level 2 and 3 - Skincare and Facials
B.A. (Hons) - English Literature
Middlesex University