Summary

Overview

Work History

Education

Skills

Websites

Affiliations

Accomplishments

Timeline

Karen Tebby

Llantwit Major

Summary

Motivated professional, ready to build long-term career with growing team. Focused on maintaining accurate, compliant records and controls, responsive to dynamic operating conditions. Detail-oriented and methodical with excellent mathematical skills. Adaptable with extensive experience providing first-class results. Meets job demands and deadlines through diligent work-ethic and dedication to quality, with extensive background in advanced management processes. Utilises superior communication skills to build meaningful, trusting relationships that exceed client demands. Highly skilled with outstanding team leadership abilities to meet targets consistently. Trustworthy with 16+ years of practical experience and dedicated work ethic. Self-motivated to consistently provide first-class results in line with stringent targets and deadlines. Customer-focused, successfully contributing to company profits by improving team efficiency and productivity. Skilled at effective negotiations. Utilises excellent organisational skill to enhance efficiency and lead teams to achieve outstanding results. Responsible and passionate about delivering outstanding quality and service. Offering extensive years of experience in industry with history of recognition for performance. Effectively manages assignments and team members. Dedicated to self-development to provide expectation-exceeding service. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

years of professional experience

Work History

PA

Diary Management
Schedule Meetings & Events
Monitoring and prioritizing emails and calls for MD
Manage 4 administrators and provide support and training
Update all records and database input
Oversee recruitment and induction training
Reception Management
First line of Support for Employees and Outside Agencies
Drafting Quotations documentation to Clients
Health & Safety
Drafting Invoicing to Clients
Customer Liaison
Timesheets Processing
Sales
Managing Supplier Contracts
Procurement of Inventory
Co-ordinate with HR and finance team
Maintain H & S notices and compliance
Liaise with Outside suppliers
Mail Handling and distribution

Payroll & Pensions Officer

Trivallis

Pontypridd

02.2018 - Current

Processing of Monthly End to End Payrolls & IR35 RTI Reporting FPS & EPS
P11D's and P60's Year End Processing
Analysing, reviewing and Improving Payroll System for Effectiveness
Upgrading the payroll system
Implement and Streamline processes
System Testing
Support Audits - Internal and External Compliance of Payroll & Pension
Payroll & Financial Reporting to Management
Pension Auto-Enrolment
Prepare and Reconcile payroll end of period
Process and update all payroll records and processes
Administer Attachment/Deduction of Earnings
Manual Calculation of Average Holiday Pay
Calculation of Annual Pay Awards
Expenses & Benefits
Office skills in particular Excel skills, V-Lookups, Pivot tables
Data Analysis
Annual Leave and Absence Management
Manage and Maintain the Private Health Care Scheme
Prepare Reports for Senior Management
On Cost Calculations for Budget Holders
Lead on decisions and co-ordinate with HR
Liaise with HR to ensure compliance
Ensure legal and regulatory compliance
Processing employee starters and leaver
Extracting information from the payroll system and generating reports for various departments
Maintain and update payroll records for all employees
Collaborate with Line Managers to resolve discrepancies
Work Closely with HR to safeguard confidential employee data inline with GDPR practices
Demonstrated outstanding IT skills, proficient in payroll systems to handle high-volume payroll function.
Calculated statutory payments and deductions with meticulous precision, minimising discrepancies and errors.
Used exceptional planning and organisation skills to manage high-volume staff and contractor payments within set deadlines.
Quickly resolved payroll discrepancies and overpayments, maintaining balanced payroll accounts.
Collaborated effectively with auditors, providing accurate, reliable payroll records and documentation.
Assessed accuracy of expense claims, verifying receipts and processing within specified payment timeframes.
Executed employee contract adjustments to reflect promotions or wage increases.
Processed sick leave, maternity leave and bereavement forms and maintained related files.
Checked payslips and reports to support payroll validation and reconciliation processes.
Managed payroll inboxes, providing timely responses to queries and escalating issues to HR as required.
Served as main point-of-contact for employee payroll and benefits enquiries, clarifying enrolment periods and wage discrepancies.
Reconciled monthly payroll, working closely with director on net pay, advances and pensions.

Payroll Clerk

Zimmer Biomet

Bridgend

12.2016 - 02.2018

Monthly End to End Payrolls
Administering Pension Schemes, Processing
Payment and reconciling DC Schemes
Kronos Time and Attendance Management
Annual Leave and Absence Management
Training Managers to use Kronos Time & Attendance Management
Regularly updated payroll information with staff absences, sickness, deductions and overtime.
Updated and maintained SAP company payroll records.
Supported and delivered compliant, accurate monthly payroll and associated pension schemes.
Processed sick leave, maternity leave and bereavement forms and maintained related files.
Managed payroll inboxes, providing timely responses to queries and escalating issues to HR as required.
Assisted with adjustments to payroll deductions and employee tax information.
Collaborated with HR to effectively manage absence reporting, updating staff payments accordingly.
Oversaw administration Kronos time and attendance systems, monitoring for accuracy and time-theft.
Served as main point-of-contact for employee payroll and benefits enquiries, clarifying enrollment periods and wage discrepancies.
Supported HR with new hire functions, adding employee information to company databases,

HR & Payroll Administrator

Invacare

Bridgend

08.2007 - 10.2014

Maintain HR Records
System administration
Starters & Leavers Disciplinary Meetings
Conflict resolution
Prepare Offer letters, contracts and change of terms letters
Arrange Occupational Health appointments
Disciplinary meetings
Sickness Reviews
Review & Update processes & Procedures
Pay Award Discussions
Employee Benefits
Arranging recruitment
Health & Safety
End to End Weekly & Monthly Payroll
System Maintenance & Upgrades
Pension Administration - DC
EOY Processing
Time & Attendance Benefits
Employee Queries Calculation of Time sheets
Internal & External Audits
Organise Events
Diary Management
Reception Management
Manage and co-ordinate with Agency outsourced payroll
Regularly updated HR databases to reflect employee information, changes in benefits and other details.
Provided support to employees with various HR-related issues and liaised with heads of department to find resolutions.
Created reports regarding employee pay, providing information such as holiday and sick pay.
Corresponded with employees to keep up to date on personal details, financial records and sensitive information.
Prepared HR documents when requested, completing in a timely and efficient fashion.
Maintained excellent employee relationships by going the extra mile to answer questions regarding company matters.
Attended meetings with teams to discuss and review company policies, guidelines and regulations.
Managed onboarding processes by organising paperwork, gathering training manuals and generating contracts.
Created and prepared documents such as contracts, new hire guides and company manuals.
Updated employee databases when requested, updating items such as sick pay, maternity and holiday.
Compiled and updated employee files in electronic and paper formats to maintain accurate records.
Organised employee appraisal reviews to discuss performance with managers and assess compensation.
Screened, interviewed and hired candidates to facilitate smooth recruitment procedures.
Built relationships with external recruitment agencies to source short- and long-term staff for roles across organisation.
Communicated with vendors and administrators to address queries and concerns and support internal and external requests.
Coordinated with department managers to identify and facilitate workforce needs.
Kept working HR systems in compliance with current employment laws and made proactive changes to keep pace with industry trends.
Administered comprehensive and equitable compensation and benefit plans for staff to optimise onboarding process.
Managed conflict resolutions to help teams foster relationships and improve teamworking capabilities.
Drafted termination paperwork and exit interviews to comply with release procedures.

Office Manager

Window & Door Service Ltd

Llandow

01.1990 - 03.1996

Allocated resources, calendars and schedules effectively.
Collaborated closely with other managers to smooth and improve office operations.
Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff travelling domestically and internationally.
Communicated with clients to resolve enquiries, schedule appointments and address billing questions.
Maintained impeccable office organisation to support efficiency, professionalism and performance objectives.
Monitored and controlled office inventory, ensuring adequate supply levels, timely product ordering and efficient management of company resources.
Scheduled and planned meetings and conferences to streamline business operations.
Served as executive assistant to Managing Director.
Supervised executive calendars while supporting administrative team to facilitate smooth operational flow.
Distributed incoming mail to correct staff members only to preserve privacy of confidential information.
Followed up on invitations from partners and arranged for representation in consultation with senior executives.
Maintained customer confidence and protected operations by keeping information confidential.
Oversaw maintenance of hardcopy and electronic records to preserve institutional information of historical, fiscal and legal value.
Used own initiative to delegate matters requiring immediate attention to other staff in absence of CEO.
Acted as primary point of administrative contact and liaison with other offices, individuals and external organisations to streamline communications.
Welcomed and greeted guests and customers, answered inquiries or directed concerns to correct staff.
Managed information flow between senior executives and other members of staff, passing on information about policies, procedures and directives.

1985

British Constitution -

Llantwit Major Comp

1985

Skills

Payroll Management
Data analysis
Meticulous Organisation Skills
Problem-solving
Attention to Detail
Excellent Communicator
Excellent telephone manner
Pension submissions
Compliance management
Report generation
Compliance testing knowledge
Organisational strengths
Regulatory compliance
Payroll processing
Analytical researching
Payment processing
Analytical reasoning
Complex problem solving
Effective time management
Advanced computer proficiency
Customer relations
Analytical problem-solving

Payroll budget management
Payroll calculation
Deduction calculations
Overtime calculations
Employee data auditing
Team Meetings
Client Correspondence
Operational Improvements
Executive Calendars
Online Systems
Site Visits
Website Navigation
Team Management Understanding
Strategic Business Initiatives
Billing and Payment Processing
Political Knowledge
Customer Experience Management
Meeting KPIs
Client Meetings
Customer Needs Assessment
Building Customized Solutions

Websites

http://linkedin.com/in/karen-t-696ba7150

Affiliations

Member, The Chartered Institute of Payroll Professionals

Accomplishments

Documented and resolved Issue which led to Results.
Investigated, identified and reconciled account discrepancies totaling $Amount in company savings.
Oversaw program to reduce paper waste, resulting in $number savings per year.
Streamlined workflow by consolidating lengthy processes and redundant documentation that resulted in more effective and timely completion of Focus or report.

Timeline

Payroll & Pensions Officer

Trivallis

02.2018 - Current

Payroll Clerk

Zimmer Biomet

12.2016 - 02.2018

HR & Payroll Administrator

Invacare

08.2007 - 10.2014

Office Manager

Window & Door Service Ltd

01.1990 - 03.1996

Overview

Work History

PA

Payroll & Pensions Officer

Payroll Clerk

HR & Payroll Administrator

Office Manager

Education

Level 3 Payroll Systems Diploma -

Level 4 Payroll Systems Management Diploma -

Level 3 Criminal Psychology Diploma -

Level 3 Employment Law Diploma -

Level 3 Criminology Diploma -

Level 4 Advanced Hotel Management Diploma -

Level 3 Personal Assistant Diploma -

Level 4 Medical Secretary Diploma -

Level 4 Advanced Office Management Diploma -

Level 3 Legal Secretary Diploma -

Level 4 Medical Secretary Diploma -

Level 4 Advanced Executive Office Diploma -

Btec National in Business -

RSA III -

RSA II -

English Language -

German -

Mathematics -

British Constitution -

Skills

Websites

Affiliations

Accomplishments

Timeline

Payroll & Pensions Officer

Payroll Clerk

HR & Payroll Administrator

Office Manager

PA

Level 3 Payroll Systems Diploma -

Level 4 Payroll Systems Management Diploma -

Level 3 Criminal Psychology Diploma -

Level 3 Employment Law Diploma -

Level 3 Criminology Diploma -

Level 4 Advanced Hotel Management Diploma -

Level 3 Personal Assistant Diploma -

Level 4 Medical Secretary Diploma -

Level 4 Advanced Office Management Diploma -

Level 3 Legal Secretary Diploma -

Level 4 Medical Secretary Diploma -

Level 4 Advanced Executive Office Diploma -

Btec National in Business -

RSA III -

RSA II -

English Language -

German -

Mathematics -

British Constitution -

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