Summary
Overview
Work history
Education
Skills
Languages
References
Timeline
Generic

KANMANI SONDARAJAN (Kay)

Petaling Jaya

Summary

Highly experienced and resourceful Personal Assistant with a demonstrated history of supporting C-suite executives and senior leadership across international legal and education sectors. Proficient in managing complex calendars, high-volume travel logistics, confidential communications, and cross-departmental coordination. Known for proactive problem-solving, stakeholder engagement, and streamlined administration that enhances operational efficiency and executive productivity. Adept at working in fast-paced, high-pressure environments with complete professionalism and discretion.

Overview

8
8
years of professional experience
3
3
years of post-secondary education

Work history

Personal Assistant to Partners

Trowers & Hamlins LLP
Kuala Lumpur
10.2022 - 07.2025
  • Provide high-level executive support to 3 Partners and 17 Associates, managing complex calendars, travel logistics, and prioritising time-sensitive deliverables with efficiency and discretion
  • Coordinate cross-border meetings and logistics for UK ,Middle East & Singapore offices, including high-profile client visits and internal leadership briefings.
  • Prepare, format, and edit confidential correspondence, pitch materials, and firm documentation for legal and operational teams.
  • Handle monthly billing, track client payments, and manage Partners & Associates expenses in accordance with internal compliance policies.
  • Serve as liaison between stakeholders, clients, and internal departments while maintaining utmost confidentiality and professionalism.
  • Support office operations, procurement, and on-ground arrangements for visiting global leadership.
  • Recognised for agility in supporting ad hoc business needs, including confidential HR matters , hiring and firm-wide communications.

EA to Head of School & Senior Leadership Team

British International School of Kuala Lumpur (BSKL)
Petaling Jaya
10.2017 - 10.2022
  • Delivered comprehensive administrative support to the Head of School and Senior Leadership Team, supporting over 100 staff members under their purview, including diary management, international travel coordination, and event planning
  • Acted as the main contact point for internal and external stakeholders, fostering effective relationships with parents, vendors, and education bodies.
  • Spearheaded school event logistics, including inspections, parent engagement events, and high-level board visits.
  • Handled whole school procurement, budget tracking and liaised with transport and facilities teams, and ensured smooth execution of school operations.
  • Produced strategic communications, reports, and policy documentation with strong emphasis on accuracy and branding.
  • Accompanied leadership team on overseas school network engagements, providing in-transit support and managing itineraries.
  • Introduced new tracking systems for administrative tasks, reducing process inefficiencies and improving team performance.

Education

Diploma - Physiotherapy

Masterskill University of Health Sciences
Kuala Lumpur
01.2008 - 01.2011

Skills

  • Executive calendar and travel management
  • International hiring process coordination
  • Budgeting and expense reconciliation
  • High-level stakeholder liaison and engagement
  • Confidential communication and discretion
  • Meeting coordination and minute-taking
  • Cross-functional collaboration
  • Project and event planning
  • Office systems and resource optimization
  • Microsoft Office Suite & digital collaboration tools
  • Procurement and vendor management
  • Process improvement and workflow design
  • Strategic administrative support

Languages

English
Fluent
Malay
Fluent
Tamil
Fluent

References

References available upon request.

Timeline

Personal Assistant to Partners

Trowers & Hamlins LLP
10.2022 - 07.2025

EA to Head of School & Senior Leadership Team

British International School of Kuala Lumpur (BSKL)
10.2017 - 10.2022

Diploma - Physiotherapy

Masterskill University of Health Sciences
01.2008 - 01.2011

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KANMANI SONDARAJAN (Kay)