Kakoma Chipoya

• Overseeing the overall finance function and ensuring alignment with institutional financial strategy.
• Leading budgeting processes, financial planning, and forecasting for all operational units.
• Developing internal controls and policies to strengthen financial governance and efficiency.
• Providing financial advisory to senior management for strategic decision-making.
• Approving payroll, supplier payments, and overseeing treasury operations.
• Managing financial risk, cash flow, cost control and working capital optimization.
• Reviewing statutory submissions, tax planning, and regulatory compliance.
• Presenting quarterly and annual financial performance to executive leadership.
• Supervising the accounting department and implementing process improvements.

• Prepared monthly, quarterly and annual financial statements for management.
• Managed payroll processing, deductions, and accurate employee records.
• Conducted bank, ledger and intercompany reconciliations.
• Prepared tax filings (PAYE, VAT, WHT) ensuring timely statutory compliance.
• Supported internal and external audits and prepared required reports.
• Monitored budget versus expenditure and flagged variances for review.
• Enhanced financial reporting systems and improved month-end closing processes.
• Reviewed junior staff work and coached them for improved accuracy.

• Processed accounting transactions including receipts, payments and invoicing.
• Prepared management accounts and supported budgeting activities.
• Maintained fixed asset registers, creditors and debtors schedules.
• Assisted with audit schedules and responded to audit queries.
• Conducted bank reconciliations and monitored petty cash management.
• Prepared statutory returns and supported tax computations.
• Participated in accounting system implementation and data migration.
• Generated routine financial reports for management.

Key Responsibilities & Achievements:

• Prepared daily and weekly internal financial reports to support senior management decision-making.
• Conducted daily banking activities, managed deposits, and ensured accurate record-keeping of financial transactions.
• Posted payments, receipts, and journal entries into Pastel Accounting, ensuring accuracy and completeness for month-end close.
• Reconciled bank accounts, supplier statements, and student accounts, identifying discrepancies and resolving outstanding variances promptly.
• Supported budget development by compiling expenditure trends, verifying financial data, and preparing preliminary drafts for management review.
• Maintained an organised filing and document management system to enhance audit trail reliability and retrieval efficiency.
• Assisted senior accountants during monthly close cycles, year-end preparations, and audit readiness.
• Shadowed finance personnel, enhancing practical exposure in accounting procedures, compliance requirements, tax processing, and financial reporting fundamentals.

• Participated in the Food Reserve Agency (FRA) national stocktake exercise across multiple depots in North-Western Province.
• Verified physical inventory against recorded quantities, identifying discrepancies and ensuring accurate valuation and documentation.
• Performed stock reconciliations, variance analysis, and audit sampling in line with PKF audit methodology.
• Compiled field audit reports highlighting stock movement, quality checks, losses, and variances requiring management intervention.
• Strengthened understanding of audit controls, risk detection, inventory management processes, and evidence-based reporting.
• Gained exposure to large-scale operational audits, enhancing analytical and professional judgement skills early in career.