Julie Murray
Personal Assistant
Edzell,Angus
Summary
Accomplished professional with extensive expertise in executive support in medical, biotech/pharma industries & working for a private family estate. Proficiency in all PA skills ensuring seamless communication, discretion and efficient operations. Skilled in diary organisation, travel arrangements and event planning expertise, with a strong emphasis on confidentiality and diplomatic communication.
Overview
35
35
years of professional experience
Work history
PA to CEO
ReNewVax Ltd
Liverpool
12.2022 - Current
- PA to Dr Neil Murray, CEO of ReNewVax Ltd and provide PA support to Head of Research and all other Scientists as required
- Diary management for CEO & all staff as required : Zoom/Teams Calls, F2F meetings along with all travel requirements
- Arranging Board calls and Meetings along with preparation of all documentation and distribution
- Arranging regular update calls between CEO & Board and investors
- Maintaining online and hard filing systems
- Liaison with CFO on all fundraising and financial matters
- Liaison with lawyers and accountants on all financial & fundraising matters
- Organisation of payroll (liaison with accountants on NI & PAYE payments), processing and payment of all staff expenses & all company bookkeeping on Xero : assistance to CEO for VAT returns & applications for R&D Tax Credit payments
- Processing & payment of all invoices
- Processing & payment of all lab orders
- Arranging attendance at all conferences as required - registrations, flights, hotels etc
- HR: arranging interviews, compiling offer letters, ensuring all HR forms fully completed, signed & filed, ensuring all HR policies updated & available to all staff
PA to Board
Impact Data Metrics Ltd
Liverpool
01.2018 - Current
- PA to CEO and all Board Members - management of diary, arranging all meetings online and F2F, arranging all travel as required, arranging attending conferences
- Bookkeeping ; payment of invoices and updating Xero with assistance for VAT returns
- Payroll : paying all employees, liaison with HMRC & NEST on pensions/HRMC docs etc
- HR : issuing offer letters, logging holidays, updating company HR policy documents
- Organising Board Meeting and distributing all necessary documentation
- Liaison with accountants & PR advisers
PA to CEO
Redx Pharma Ltd
Liverpool
12.2009 - 09.2017
- PA to CEO of Redx Pharma: Dr Neil Murray. Company was formed in Liverpool but then expanded greatly and moved to Alderley Park. Worked remotely from home (Scotland).
- PA also to the Board & Senior Management (15+ people)
- Diary management for all the above & organisation of all online & F2F meetings along with necessary travel
- Organisation of Board Meetings & all associated documentation along with all travel, hotels etc for Board Members
- Extensive liaison with CFO, advisers & lawyer during extended fundraising campaigns which culminated in the company floating on the Stock Exchange
- Organisation of attendance at many conferences for CEO & full management team along with all travel (national & international)
- Liaison with Finance Dept on invoices, staff expenses
- Assisting HR in an intensive period of growth: more than doubling the number of Scientists in a two year period
- HR: maintained holiday log for all senior management
- Organisation of offsite staff training days and all associated travel
- Organisation of Staff "social away days", company Christmas parties
PA to Duke of Perth
Viscount James Strathallen
Stobhall Castle, Perthshire
01.2007 - 07.2008
- PA to Viscount James Strathallen after he inherited the title & estate of Duke of Perth at Stobhall Castle
- Full PA role- managing diary, meetings and travel & liaison with all estate advisers, providers and estate workers
- Payroll : payment of all estate workers, logging of holidays and holiday cover arrangements
- Finance: payment and management of invoices & accounts, liaison with accountants and investment managers
- Overhaul of family personal filing system, online scanning & cataloguing/archiving
Wedding Planner, Scotland
Self Employed
06.2004 - 12.2006
- Ran my own company (SOS Events) as a Wedding Planner when we first moved to Scotland. Covered huge variety of venues across Scotland, weddings of all budgets and sizes.
- Basically "the Bride's PA" : organisation of anything & everything that was required, attendance on the day.
- Arranged coverage in bridal magazines
PA to Financial Adviser
Self Employed IFA
Winchester, Hampshire
02.2003 - 12.2003
- PA to IFA, Winchester
- Composition of all quotations and proposals for clients & processing of all policy documentation
- Management of IFA's diary & travel
- Organisation of online & hard filing system
- Liaison with FSA on all required documentation filing, policy updates
- Liaison with accountants on financial updates, targets & compiling IFA's annual accounts
Personal PA to Peter D. S. Dale
Peter D. S. Dale
Woking, Surrey
07.1999 - 02.2003
- Personal PA to Peter Dale, working from his home: a family estate near Woking, Surrey
- Peter was an ex City finance executive with an extensive career in London & New York: JP Morgan, Chase Manhattan, CEO of Canary Wharf Ltd. He retired from the City and was using his contacts for charity endeavours : fundraising to save failing schools to become City Academies, fundraising for the refurbishment of churches and important public buildings.
- Full PA role for all these endeavours including extensive diary management, liaison with Dept. for Education and MPs, liaison with churches, Planning Departments, Heritage Societies
- Management of Peter's annual accounts, liaison with accountants and lawyers on annual submissions, organisation of all his investments
- Personal PA role: help with finalising the estates of his deceased parents : liaison with Sothebys on properties & assets, liaison with accountants and lawyers on wills, organisation of all invoices, expenses and submissions to HMRC
- Personal PA role: organisation of all family trips
- Personal PA role: organisation of all ongoing work required on the estate & payments
PA to Directors
Vanguard Medica
Guildford, Surrey
11.1996 - 07.1999
- PA to various Directors (5 in total) during my time at Vanguard Medica; a rapidly expanding Biotech company
- Full diary management & all required travel (national and international)
- Organisation of all Directors attendance at national & international conferences
- Management of liaison with FDA on trial documents and trial updates & meetings with the FDA
- Liaison with all preclinical and clinical advisers/subcontractors and filing of reports to Board & FDA
- Writing & distributing of SOP (Standard Operating Procedures) to management team
PA to Director of Medical Gases
BOC Gases Intl
Guildford, Surrey
12.1995 - 11.1996
- PA to Director of Medical Gases - full PA role with diary management, all meeting arrangements and travel as necessary
- Liaison with Regional Managers on project updates & report filing
- Liaison with national sales team on sales reports and organisation of regional sales meetings
- Liaison with corporate customers on product updates
Medical PA
Dr Ian Jones, Arrowe Park Hospital
Wirral, Merseyside
05.1990 - 11.1995
- Medical PA to Dr Ian Jones (Consultant in Diabetes & Endocrinology) at Arrowe Park Hospital on The Wirral
- PA also to his clinical team (5 Doctors)
- Extensive audio typing of all patient clinical notes
- Audio typing of Dr Jones' private patient notes from Murrayfield Hospital
- Extensive phone liaison with patients, GPs, Regional Health Authority, Hospital Management
- Extensive phone liaison with other Consultants & their teams
- Organisation of Medical Directorate Meetings & minutes
Education
8 O Levels, 1 A Level -
Oxley Senior Girls School
WirralPrivate Secretary's Certificate -
LCCI (London Chamber of Commerce & Industry)
Skills
- Extensive executive PA experience in medical, biotechnology & pharmaceutical industries requiring full confidentiality
- Executive PA expertise for a private family requiring full confidentiality & discretion
- Multi-tasker with excellent communication skills & discretion
- Extensive experience in small/emerging & spin out companies going through fundraising & expansion processes
References
References available upon request.
Timeline
PA to CEO
ReNewVax Ltd
12.2022 - Current
PA to Board
Impact Data Metrics Ltd
01.2018 - Current
PA to CEO
Redx Pharma Ltd
12.2009 - 09.2017
PA to Duke of Perth
Viscount James Strathallen
01.2007 - 07.2008
Wedding Planner, Scotland
Self Employed
06.2004 - 12.2006
PA to Financial Adviser
Self Employed IFA
02.2003 - 12.2003
Personal PA to Peter D. S. Dale
Peter D. S. Dale
07.1999 - 02.2003
PA to Directors
Vanguard Medica
11.1996 - 07.1999
PA to Director of Medical Gases
BOC Gases Intl
12.1995 - 11.1996
Medical PA
Dr Ian Jones, Arrowe Park Hospital
05.1990 - 11.1995
8 O Levels, 1 A Level -
Oxley Senior Girls School
Private Secretary's Certificate -
LCCI (London Chamber of Commerce & Industry)
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