Julie Houseman

• Entering, checking and approving Purchase Invoices
• Liaise with controllers, managers and directors to resolve queries and obtain authorisation
• Entering and updating Service Contracts to Key2
• Checking, obtaining and uploading compliance documentation
• Carrying out SMR analysis; distributing to controllers, managers and directors in a format suitable for all levels to understand and action where required
• Ensured timely payments to suppliers, maintaining relationships.
• Adhoc administration duties as required; including but not limited to filing and reception cover.
• Training new starters on Key2

Agency Position; Temporary Contract

• Updating job cards; entering technician working times, and job write ups to Motis.
• Costing job cards, creating pro-formas for customer approval, invoicing once order numbers received.
• Scanning and uploading compliance documents to MANs Trucknology Database

• Reception Duties; Greeting visitors, taking incoming calls and messages where required
• Sales Order Processing; quoting jobs on Access Dimensions from merchandising plans or verbal order requests. Confirming sales orders, and acquiring purchase order numbers. Raising dispatch paper work, arranging deliveries and raising invoices.
• Purchase Order Processing; placing orders for stock, stationary and other consumables for both office and warehouse. Receipting of goods, checking associated invoices, approving and processing for payment

• Reception Duties; Greeting visitors, taking incoming calls and messages where required
• Sales Order Processing; quoting jobs on Access Dimensions from merchandising plans or verbal order requests. Confirming sales orders, and acquiring purchase order numbers. Raising dispatch paper work, arranging deliveries and raising invoices.
• Purchase Order Processing; placing orders for stock, stationary and other consumables for both office and warehouse. Receipting of goods, checking associated invoices, approving and processing for payment
• Liaising with staff on all levels, from project managers to on site fitters. Arranging paperwork, health & safety packs, deliveries and snagging lists.
• Adhoc administration duties; including but not limited to filing, post sorting and tracking of employee holiday entitlement/calenders
• Designated Site Fire Marshall and Office First Aid

Agency Position; Temporary Contract

• Ordering & receipting of goods
• Updating "Comm Cell" boards, which required liaising with operations staff and area managers to ensure there were no schedule conflicts
• Creating and distributing to appropriate staff new starter and vehicle file packs as required

• Reception Duties; greeting visitors, taking calls/messages, post sorting
• Creating quote letters and job packs for Gates & Rails quotes
• Office Duties; filing, faxing, photocopying as well as typing letters for customers ad suppliers as required

Seasonal Christmas Temp Position

• Stocking products, using display alone to promote the product
• Assisting customers to locate products, advising where required on product uses compared to their requirements
• Managed till operations; taking payments by means of cash, card or voucher

Part Time (Saturday and School Holiday)

• Greeting patients, booking appointments both in person and via telephone
• Updating and filing of patient records, both on PC and physical
• Updating and maintaining stock level records on PC
• Taking cash, card and cheque payments
• Post sorting; which included deliveries of patients orders