Josephine Adebayo
London,London
Summary
Dedicated Office Administrator with strengths in fostering positive relationships through effective communication. Manages interactions with staff and visitors, ensuring clear updates and a welcoming environment. Delivers timely responses to inquiries, enhancing overall company communication.
Overview
15
15
years of professional experience
Work History
Office Administrator
3Mews
London, United Kigdom
01.2022 - Current
- Managed office correspondence, including emails, phone calls and mail, efficiently and promptly.
- Handled incoming calls and correspondence, providing timely responses to enquiries and bolstering company communication.
- Communicated with staff through various internal platforms to keep colleagues informed of office updates.
- Maintained strict confidentiality and discretion when processing sensitive data and information.
- Managed daily office operations, coordinated meetings, and scheduled appointments for seamless business functionality.
- Coordinated fast, accurate clerical work for forms, files and general data entry.
- Greeted and welcomed visitors, alerting relevant staff of guest arrival.
- Raised purchase orders, liaising with suppliers to keep all orders delivered on time and in full.
- Oversaw effective file management to keep office records up-to-date.
- Monitored email inboxes, prioritised messages, and facilitated communication between departments and external stakeholders.
- Processed invoices, prepared financial reports, and conducted bank reconciliations to support the finance department.
- Managed inventory of office supplies, negotiated with suppliers, and placed orders to maintain optimal stock levels.
- Coordinated weekly meetings and appointments for office staff.
- Ordered cost-efficient office supplies and stationery to meet operational requirements.
- Coordinated maintenance of the office environment, ensuring a safe and pleasant workspace for all employees.
- Answered department emails within target timeframes to meet company communication targets.
- Assisted with monthly office stock levels, conducting physical counts and reconciling with stock management system.
- Assisted associated departments with clerical and administrative support.
- Facilitated smooth running of office equipment, conducted routine maintenance checks, and liaised with technicians for repairs.
- Liaised with external vendors and service providers, fostering relationships that resulted in improved service and cost savings.
Office Adminstrator
Jossybiz Integrated Services Ltd
London, United Kigdom
02.2014 - 12.2021
- Oversaw reception area, welcoming customers and guests to ensure positive first impressions.
- Managed company correspondence, including phone calls, emails, letters, and packages for efficient communication.
- Handled bookkeeping, budgeting, and billing cycles to maintain financial accuracy and accountability.
- Organized meetings, scheduled appointments, and coordinated catering for company events.
- Supervised administrative staff, designed office workflow, and provided feedback to enhance performance.
- Performed data entry tasks, updating records and databases for personnel and financial information.
- Managed inventory of office supplies and multimedia equipment to support smooth office operations.
Front Office Secretary
Stella Edge Private School
Lagos, Nigeria
07.2011 - 01.2014
- Managed sensitive data records with appropriate security measures.
- Maintained an efficient filing system to document school operations.
- Documented detailed meeting notes covering agenda items and action points.
- Ensured office supplies remained well-stocked to meet operational demands.
- Prepared meeting spaces and equipment for events, ensuring readiness.
Education
Master of Business Administration - International Business
University of Greewich
London, ENG2015
Skills
- Office management
- Communication coordination
- Financial reporting
- Vendor negotiation
- Inventory control
- Customer interaction
- Confidentiality maintenance
- Problem solving
- Time management
- Administration support
- Microsoft Office
- Written and verbal communication
- General administration
- Client relations
- Communication management
- Scheduling and calendar management
Timeline
Office Administrator
3Mews
01.2022 - Current
Office Adminstrator
Jossybiz Integrated Services Ltd
02.2014 - 12.2021
Front Office Secretary
Stella Edge Private School
07.2011 - 01.2014
Master of Business Administration - International Business
University of Greewich